4. Final 80ARC024R0003 - J.1(a) Att. 2 - CDRL.pdf

J.1(a), Attatchment 2- Contract Data Requirements List

CONTRACT DATA REQUIREMENTS LIST

NASA Academic Mission Services 2 (NAMS-2)

National Aeronautics and Space Administration

Ames Research Center

December 6, 2023

DOCUMENT CHANGE LOG

DRD

No.

DRD Title Revision Date

INTRODUCTION

This document defines the requirements for contractual data to be delivered by the contractor to the Government. The data requirements are set forth in each Data

Requirements Description (DRD) and shall govern that data required by the contract. The contractor shall furnish data defined by the DRDs as listed on the

Contract Data Requirements List (CDRL) by category of data, attached hereto, and made a part of this contract. Such data shall be prepared, maintained, and delivered to NASA in accordance with the requirements set forth within this document. In cases where data requirements are covered by a Federal Acquisition

Regulation (FAR) or NASA FAR Supplement (NFS) clause or other term (e.g., requirements statement), that clause or term shall take precedence over the DRD.

Contract Data Requirements List (CDRL): Throughout the performance of the contract, the CDRL provides a listing by number, data type, title, and Office of

Primary Responsibility (OPR).

Data Requirements Description (DRD): Each DRD included in this CDRL prescribes content, format, and submittal requirements. The DRDs included in this CDRL are ordered sequentially as listed in the CDRL page(s) that precede(s) the actual DRDs.

Data Type Description: Each DRD is classified by data type as defined below:

TYPE DESCRIPTION

1 - All submittals of and interim changes to Type 1 DRDs require written approval from the contracting officer before formal release for use or implementation.

2 - NASA reserves a time-limited right to disapprove in writing any submittal of and interim changes to Type 2 DRDs. The contractor shall submit the required data to NASA for review within the time period established in the DRD prior to its release for use or implementation. The contractor shall clearly identify the release target date. If the data is unacceptable, the contracting officer will notify the contractor within the time period established in the DRD from the date of submission, regardless of the intended release date. The contractor shall resubmit the information for reevaluation if disapproved. The submittal is considered approved if the contractor does not receive disapproval or an extension request from the contracting officer within the time period established in the DRD.

3 – Type 3 DRDs shall be delivered as required by the contract and do not require

NASA approval.

4 - The Government will evaluate the Offeror’s initial submission of the Safety and Health (S&H) Plan for acceptability in accordance with the RFP. If a plan is determined to be acceptable and Code QH functionally approves it then it shall be incorporated into the contract as a Section J Attachment at time of contract award. For subsequent submissions of the S&H Plan during contract performance, the submittal shall be considered to be functionally approved if the Contractor does not receive a notification that the plan is unacceptable or an extension request from NASA within 45 calendar days of the submission date of the plan.

5 – Code QH will review the Offeror’s initial submission of the Safety and Health

(S&H) Plan for acceptability and provide functional approval of the S&H

Plan. The plan shall not be incorporated into the contract. For subsequent submissions of the S&H Plan during contract performance, the submittal shall be considered to be functionally approved if the Contractor does not receive a notification that the plan is unacceptable or an extension request from NASA within 45 calendar days of the submission date of the plan.

STATEMENT OF GENERAL REQUIREMENTS

Subcontractor Data Requirement

The prime contractor is responsible for flowing down any specific data requirements that apply to subcontracts and vendor agreements.

Reference to subcontractor data in the contractor’s responses is permissible and a copy of the referenced subcontractor data must be supplied with the response document at time of delivery to NASA.

Data Distribution, Format, and Transmittal

Distribution: Distribution recipients and number of copies are identified within each DRD, provided within the contract, or as directed by the Contracting Officer

(CO).

Format

Electronic Format: Electronic submission of data deliverables is required.

Electronic deliverables shall be printable. Data deliverables shall be delivered to

NASA in the format specified below unless a specific format is required by a

DRD. Data submittals shall consist of a single Adobe Acrobat PDF file and the native format electronic file(s). The preferred native formats include Microsoft

Word, Excel, or PowerPoint, as appropriate.

Transmittal

Data shall be transmitted to NASA by email or other mechanism agreed to by the

Contracting Officer (CO), Contracting Officer’s Representative (COR), and project representatives who are responsible to receive, index, and store the data deliverables.

If email is used to transmit data deliverables, the email size shall be 10 megabytes or less to ensure receipt by the NASA email servers. Encrypted email format shall be used to transmit data.

Data Transmittal Package: Each data transmittal package shall include a transmittal memorandum that specifies the following:

Contract number

Data Requirements Description (DRD) number

DRD data type

Submission date or milestone being satisfied

Document number and revision

Document title

File names of all files being delivered; file naming convention shall clearly identify the document being delivered

NASA Records Retention Schedule (NRRS) number, if applicable (See NRRS

1441.1, NASA Records Retention Schedules)

Document Identification: For all data types, the document number, change legend, date, and title constitute the minimum identification of the specific document and shall appear on the cover and title page. The contract number shall also appear on the cover and title page as separate markings. The originator and organization shall be included on the title page. The document number, change legend, and date shall appear on each page of the document. All Type 1 documentation shall be marked

“PRELIMINARY PENDING NASA APPROVAL,” and once approved shall be reissued with “APPROVED BY NASA” and the date and approval authority annotated on the cover.

Data Restriction Determination and Marking Requirements: The contractor shall properly mark data in accordance with the data rights clause(s) included in the contract. The contractor must make a determination for each individual data deliverable, and shall not apply a default or blanket data restriction marking to all data deliverables (e.g., “data may be export restricted”). If NASA does not agree with the contractor applied data restriction, the CO shall return the data to the contractor, cancel the markings, or ignore the markings consistent with the procedures set forth in the “data rights” clause(s) contained in the contract.

Reference to Other Documents and Data Deliverables in Data Submittals: All referenced documents shall be made readily available to the cognizant NASA organization upon request.

Document Revisions

Revisions of documentation previously submitted may be accomplished either by individual page revision or by a complete reissue of the document.

A document shall be completely reissued when, in the opinion of the contractor and/or NASA, the document has been revised to the extent that it is unusable in its present state, or when directed by the CO. When complete reissues are made, the entire contents of the document shall be brought up to date and shall incorporate revised pages. All revisions shall be recorded. A revision log shall identify complete reissues except for periodic reports and documents which are complete within themselves as final.

Individual page revisions shall be made as deemed necessary by the contractor or as directed by the CO.

Changes of a minor nature to correct obvious typing errors, misspelled words, etc., shall only be made when a substantial change is made, unless the accuracy of the document is affected.

All revised pages shall be identified by a revision identifier and a new date.

Each document shall contain a log of revised pages that identify the revision status of each page with the revision symbol. This list shall follow the table of contents in each document. The line or lines revised on a given page shall be designated using vertical line in the margin of the page, and the change authority shall be indicated adjacent to the change.

CDRL/DRD MAINTENANCE PROCEDURES

NASA-Initiated Change: New and/or revised data requirements shall be incorporated by contract modification to which the new or revised portion shall be appended. The contractor shall notify the CO in the event a deliverable data requirement is imposed and is not covered by a DRD, or when a DRD is changed by a contract modification and for which no revision is appended.

CDRL or DRD Change Procedures

Revisions to the CDRL or DRDs will be identified by NASA in the Document

Change Log. The date of the revision, DRD number, title, and revision description will be annotated in the Document Change Log. Revision descriptions will include the modification number, which implements the change, and a brief description of the portions of the CDRL and/or DRD affected within the “Revision” column of the

Document Change Log.

Contract Data Requirements List

DRD

No.

DRD

Type

DRD Title OPR

1 3 Initial Financial Management Report (NF533I) Code C

2 3 Monthly Financial Management Report (NF 533M) Code C

3 3 Quarterly Financial Management Report (NF 533Q) Code C

4 3 Monthly Progress Report Code A

5 3 Quarterly Progress Report Code A

6 3 Final Report Code A

7 3 Subcontract Consent Package Code JA

8 5 Safety and Health Plan Code QH

9 3 Contractor Monthly Accident Report (CMAR) Code QH

10 3 Mishap Report Code QH

11 3 Information Technology (IT) Security Management Plan Code I

12 3 NASA Property in the Custody of Contractors (NF1018) Code JSL

13 3 Phase-in Plan Code A

14 3 Phase-Out Plan Code A

15 3 Subject Invention Reports or New Technology Reports Code DI

16 3 Employee Checkout Records Management Report (ARC 779) Code I

17 3 Source Code Code A

18 3 Analysis/White Paper Report Code A

19 3 Technical Concept of Operations (ConOps) Code A

20 3 Software Assurance and Software Safety Plan Code A

21 3 Functional Configuration Audit (FCA) and/or Physical Configuration

Audit (PCA)

Code A

22 3 Software Development Management Plan Code A

23 3 Simulation Report Code A

24 3 Demonstration Report Code A

25 3 Weekly Task Order Report Code A

26 3 Diversity, Equity, Inclusion, and Accessibility (DEIA) Plan OP

27 3 Property Management Records Report Code JSL

28 3 Contractor Request for Government-Furnished Property Code JSL

29 3 Government Property management Information Plan Code JSL

30 3 Organizational Conflict of Interest (OCI) Plan OP

31 3 Representation of Limited Rights Data and Restricted Computer

Software

Code DL

32 3 Patent Rights – Notice of Election Decision Code DL

1. DRD Title: Initial Financial Management Report (NF 533I)

2. DRD No.: 1 3. Data Type: 3 4. OPR: Code C

5. Solicitation No.: 80ARC024R0003

6. Contract No.: TBD

7. Date Issued: TBD

8. Date Revised: N/A 9. DRD Category:

Technical ☐

Administrative ☒

S&MA ☐

10. Description/Use: An initial financial management report shall be submitted by the

Contractor and each major subcontractor on NASA Form 533Q (or computer-generated version) in accordance with the instructions on the reverse side of the forms and the NASA

Procedural Requirements (NPR) 9501.2, NASA Contractor Financial Management Reporting, at URL: http://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=9501&s=2E and as set forth in scope section below:

11. Distribution:

Contracting Officer's Representative (COR) Code AF

Contracting Officer (CO) Code JAC

Financial Management Division, Code CF

Resources Management Office, Code CR

Initial Submission: 10 working days after the effective date of the contract

Submission Frequency: Once

Format: Electronic

Interrelationship: PWS Sections 3.1.1, 3.1.2 and 3.1.3

Applicable Documents: NPR 9501.2 & NFS 1852.242-73

Scope: For core requirements, cost categories shall be reported by CLIN (Core Management, and Core Technology Area: Air Traffic Management (ATM) Research). For IDIQ requirements, cost categories shall be reported for each task order by CLIN.

Contents: Reports shall be broken out by total direct labor hours (excluding subcontract);

direct labor hours (major subcontractors); direct labor costs; overhead and G&A (prime contractor); total direct labor, overhead, and G&A (major subcontractors); other direct costs

(ODCs) include travel, material purchases, and subcontracts (other than major subcontractors), G&A/handling charge on ODCs; total other direct costs; fixed fee; total cost plus fixed fee.

Remarks: N/A

Maintenance: Changes shall be incorporated by complete reissue.

1. DRD Title: Monthly Financial Management Report (NF 533M)

2. DRD No.: 2 3. Data Type: 3 4. OPR: Code C

Administrative ☒

S&MA ☐

10. Description/Use: The Contractor shall deliver the NF 533M report in accordance with the instructions on the reverse side of the forms and the NASA Procedural Requirements (NPR)

9501.2, NASA Contractor Financial Management Reporting, at URL:

http://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=9501&s=2E and as set forth below.

11. Distribution:

Contracting Officer's Representative (COR) Code AF

Contracting Officer (CO) Code JAC

Initial Submission: No later than 10 working days following the close of the contractor’s accounting period after initial incurrence of cost.

Submission Frequency: Monthly, no later than 10 working days following the close of the contractor's monthly accounting period.

contractor); total direct labor, overhead, and G&A (major subcontractors); other direct costs

(ODCs) include travel, material purchases, and subcontracts (other than major subcontractors), G&A/handling charge on ODCs; total other direct costs; fixed fee; total cost plus fixed fee. Variances exceeding 5 percent between planned dollars and actual dollars for each reporting category (at the total contract level only) shall be explained.

1. DRD Title: Quarterly Financial Management Report (NF 533Q)

2. DRD No.: 3 3. Data Type: 3 4. OPR: Code C

Administrative ☒

S&MA ☐

10. Description/Use: The Contractor shall deliver the NF 533Q report in accordance with the instructions on the reverse side of the forms and the NASA Procedural Requirements (NPR)

9501.2, NASA Contractor Financial Management Reporting, at URL:

http://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=9501&s=2E and as set forth below.

11. Distribution:

Contracting Officer's Representative (COR) Code AF

Contracting Officer (CO) Code JAC

11. Distribution: Contracting Officer (CO), Contracting Officer's Representative (COR), Financial Management Division

Initial Submission: No later than the 15th day of the month preceding the quarter being projected

Submission Frequency: Quarterly, no later than the 15th day of the month preceding the quarter being projected contractor); total direct labor, overhead, and G&A (major subcontractors); other direct costs

(ODCs) include travel, material purchases, and subcontracts (other than major subcontractors), G&A/handling charge on ODCs; total other direct costs; fixed fee; total cost plus fixed fee. Variances exceeding 5 percent between planned dollars and actual dollars for each reporting category (at the total contract level only) shall be explained.

1. DRD Title: Monthly Progress Report

2. DRD No.: 4 3. Data Type: 3 4. OPR: Code A

Administrative ☒

S&MA ☐

10. Description/Use: The Contractor shall submit separate monthly reports of all work accomplished during each month of contract performance.

Financial Management Division, Task Requestor (TR)

Initial Submission: 15th calendar day after the first month of performance.

Submission Frequency: Monthly, 15th day of the month following the month being reported.

Applicable Documents: NFS 1852.235-74

Scope: The Contractor shall submit a monthly progress report of all work accomplished during each month of contract performance for core management, core technology area: ATM research, and each task order.

Contents: At a minimum, the report shall contain:

The activities for all work on the contract describing the progress to date

A statement of any current and/or potential problem areas and proposed corrective action

A discussion of work to be performed during the next report period

Any other relevant issues and risks including potential subject invention/technology, security, staffing, budget, schedule, technical, and safety issues

Risk management report detailing possible mitigation methods for risks and requests for additional guidance or information that impact the risks

Number of hours by position for core and each task order

Summary of monthly hiring and staffing data

1. DRD Title: Quarterly Progress Report

2. DRD No.: 5 3. Data Type: 3 4. OPR: Code A

Administrative ☒

S&MA ☐

10. Description/Use: The Contractor shall submit a quarterly progress report of all work accomplished during each month of contract performance

Financial Management Division, Task Requestor (TR)

Initial Submission: 15th calendar day after the first quarter of performance

Submission Frequency: Quarterly, 15th day of the month following the quarter being reported

Applicable Documents: NFS 1852.235-74

Scope: The Contractor shall submit a quarterly progress report of all work accomplished during each month of contract performance for core management, core technology area: ATM research, and each task order.

Contents: At a minimum, the report shall contain:

1. A statement (including progress in terms of percentages) of progress on subcontracting goals.

2. A discussion on the current status against the subcontracting limit, including any potential problems.

3. A discussion of any outside (non-NASA) work and any problems staying with the limitation included in the contract.

4. Status of current export control training and any non-compliance with export control laws and/or regulations.

5. Discussion of any significant intellectual property management issues, including any training provided to staff.

6. Employee Roster including employee name, position, employer, assigned organization, assigned task(s)/CLIN.

1. DRD Title: Final Report

2. DRD No.: 6 3. Data Type: 3 4. OPR: Code A

Administrative ☒

S&MA ☐

10. Description/Use:

The Contractor to shall submit a final report, which documents and summarizes the results of the performance period, including recommendations and conclusions based on the experience and results obtained. The final report should include tables, graphs, diagrams, curves, sketches, photographs, and drawings in sufficient detail to explain comprehensively the results achieved under the contract.

Task Requester (TR)

Initial Submission: 10 calendar days prior to the end of the Base Period, Option Periods, and

Task Order performance periods.

Submission Frequency: Once, 10 calendar days prior to the end of the period of performance

Interrelationship: PWS Sections 3.2 and 4.0.

Applicable Documents: NPR2200.2 and 1852.235-73, Final Scientific and Technical

Reports

Scope: The Contractor shall submit a final report for each core technology area: ATM research CLIN, and each task order.

Contents: The final report should comply with formatting and stylistic guidelines contained in NPR 2200.2, Requirements for Documentation, Approval, and Dissemination of NASA

Scientific and Technical Information.

In addition, the final report shall include the motivation and background of the research, the goals of the work, the methods, the metrics, conclusions, and recommendations for next steps.

1. DRD Title: Subcontract Consent Package

2. DRD No.: 7 3. Data Type: 3 4. OPR: Code JA

Administrative ☒

S&MA ☐

10. Description/Use:

The Contractor shall submit subcontract consent package(s) a minimum of in accordance with FAR 52.244-2.

11. Distribution: Contracting Officer

Initial Submission: 10 calendar days prior to subcontract award

Submission Frequency: 10 calendar days prior to subcontract award or as specifically requested by the Contracting Officer

Applicable Documents: FAR 52.224-2

Scope: The Subcontractor Consent package is applicable to core management, core technology area: ATM research, and each task order.

Contents: The Subcontractor Consent package shall include the following information:

• A description of the supplies or services to be subcontracted.

• Identification of the type of subcontract to be used.

• Identification of the proposed subcontractor.

• The proposed subcontract price.

• The subcontractor’s current, complete, and accurate certified cost or pricing data and

Certificate of Current Cost or Pricing Data, if required by other contract provisions.

• The subcontractor’s Disclosure Statement or Certificate relating to Cost Accounting

Standards when such data are required by other provisions of this contract.

• A negotiation memorandum reflecting-o The principal elements of the subcontract price negotiations;

o The most significant considerations controlling establishment of initial or revised prices;

o The reason certified cost or pricing data were or were not required;

o The extent, if any, to which the Contractor did not rely on the subcontractor’s certified cost or pricing data in determining the price objective and in negotiating the final price;

o The extent to which it was recognized in the negotiation that the subcontractor’s certified cost or pricing data were not accurate, complete, or current; the action taken by the Contractor and the subcontractor; and the effect of any such defective data on the total price negotiated;

o The reasons for any significant difference between the Contractor’s price objective and the price negotiated; and o A complete explanation of the incentive fee or profit plan when incentives are used. The explanation shall identify each critical performance element, management decisions used to quantify each incentive element, reasons for the incentives, and a summary of all trade-off possibilities considered.

1. DRD Title: Safety and Health Plan

2. DRD No.: 8 3. Data Type: 5 4. OPR: Code QH

Administrative ☐

S&MA ☒

10. Description/Use:

The detailed Safety and Health (S&H) Plan shall state how the contractor intends to protect the life, health, and well-being of the public, and NASA and contractor employees as well as property and equipment. The contractor shall abide by the approved Safety and Health Plan in performance of contractual requirements conducted completely or partly on a Federally controlled facility. S&H Plan shall be consistent with the proposed technical approach, cost/price, and contractual requirements.

11. Distribution: The NASA Contracting Officer cognizant for this contract in accordance with the instructions in the Contract.

Initial Submission: The initial submission shall be 15 calendar days after the effective date of the contract.

Submission Frequency: Contractor shall review annually and revise as necessary if contractual requirements, processes used by the contractor, or conditions change that warrant a change to the S&H Plan.

Format: The document shall be in a formal report with table of contents, approval signature page, and record of revisions. The plan shall follow the format and content in stated in the

Content Section of this DRD. If a particular section listed in the Content Section of the DRD is not applicable to the effort, state that it is Not Applicable (N/A) and provide an explanation as to why that is the case. Do not delete sections or renumber sections stated in the

Content Section of this DRD.

Interrelationship: PWS Section 3.1.9

Applicable Documents: APR 8715.1 Ames Health and Safety Manual

Scope: The contractor will develop and subsequently implement a safety and health program based on the approved S&H Plan and applicable requirements in the PWS/SOW that will include policies and procedures for compliance with pertinent NASA policies and requirements, and Federal, State and local regulations for safety, health, environmental protection, and fire protection. The contractor's Safety and Health Program will be used to assure integration of the contractor as a full participant in the Center's Safety and Health

Program.

Contents:

Title: Safety and Health Plan for the NASA Academic Mission Services (NAMS-2) Contract

1.0 INTRODUCTION

List the work activities to provide context for the essential elements of an effective safety program by checking all of the following that apply to the proposed work:

☐ Office work

☐ Hazardous chemical use

☐ Hazardous noise exposure

☐ Use of biohazardous materials

☐ Use of nanomaterials

☐ Use of explosives or propellants

☐ Use of radioactive materials

☐ Use of high energy lasers

☐ Field work in extreme environments

☐ Use of pressure systems

☐ Use of lifting devices

☐ Use of aircraft (including UAVs)

☐ Construction of buildings or research facilities

2.0 MANAGEMENT LEADERSHIP AND EMPLOYEE PARTICIPATION

2.1 Office Safety

2.1.1 Policy: Provide the contractor's corporate safety policy statement.

2.1.2 Management Leadership: Describe the process and procedures for implementing management commitments to safety and health through visible activities and initiatives.

2.1.3 Employee Involvement: Describe procedures to implement and promote employee (e.g., non-supervisory) involvement in safety and health program development, implementation, and decision making.

2.1.4 Assignment of Responsibility: Describe the line and staff responsibilities for safety and health program implementation.

2.1.4.1. Designated Safety Official: Identify, by title, the official(s) responsible for implementing the proposed Safety and Health Plan. This individual will be the official designated as the company representative for all formal contacts with regulatory agencies that concern the company’s employees.

2.1.5 Accountability: Describe the procedures for ensuring that management and employees will be held accountable for implementing their tasks in a safe and healthful manner. The use of traditional and/or innovative personnel management methods (including discipline, motivational techniques, or any other technique that ensures accountability) should be referenced, as a minimum, and described, as appropriate.

2.2 Labs, shops, and research facility support:

For contracts that include work with hazards beyond those found in an office setting, include the following information in addition to the topics covered in section 2.1. If this section does not apply to this section, insert N/A and an explanation of why it does not apply.

2.2.1 Program Evaluation: Describe the method to be used for internal program reviews and evaluations. Consider using OSHA guidance at OSHA CSP 03-01-005, Voluntary Protection

Program (VPP): Policies and Procedures Manual.

2.2.2 Program Documentation. Describe the approach to be taken to document its safety and health program performance and maintain records required by OSHA.

2.2.3 Procurement: Describe how safety and health requirements will be stated in subcontracts. Describe methods that will be used to assure that specifications for purchases of equipment contain appropriate safety criteria and instructions. Describe procedures for purchases of hazardous materials. Identify procedures used to comply with the requirement in APR8715.1 Chapter 24, Hazard Communication, to assure that the contractor's hazardous material purchases are reviewed by a competent person for safety considerations.

2.2.4. Safety Data Sheets and Hazardous Chemical Inventory: Prepare a written program as required by OSHA 29 CFR 1910.1200 and include it as an appendix to this safety and health plan if any hazardous materials will be acquired under this contract. Describe the procedure to be used by the contractor to maintain a hazardous material inventory and make Safety Data

Sheets available to employees for hazardous materials brought onto NASA Ames Research

Center (ARC) or included in products delivered to the Government.

3.0 WORKPLACE ANALYSIS

3.1 Office Safety:

3.1.1 Inspections: This section should include the procedures and frequency for regular inspections and evaluations of work area hazards and who will be accountable for implementing corrective measures.

3.1.2 Employee Reports of Hazards: Identify the methods to be used to encourage employees to report hazardous conditions (e.g., close calls) and analyze/abate hazards. Describe steps to be taken to create reprisal-free employee reporting with emphasis on management support for employees.

3.2 Labs, Shops, and Research Facility Support:

For contracts that include work with hazards beyond those found in an office setting, include the following information in addition to the topics covered in section 3.1.

3.2.1 Hazard Identification: Describe the procedures and techniques to be used to identify hazards associated with the work to be performed on this contract. Consider the work specified in the contract as well as the hazards associated with operations and work environments in close proximity to contract operations. Describe the information collection process including a combination of surveys, analyses, inspections of the workplace, investigations of mishaps and close calls, and the collection and trend analysis of safety and health data such as records of occupational injuries and illnesses; findings and observations from preventive maintenance activities; reports of spills and inadvertent releases to the environment; facilities-related incidents related to partial or full loss of systems functions;

and employee reports of hazard.

3.2.2 Hazards addressed in the Ames Safety and Health Manual: Evaluate the applicability of chapters in the Ames Safety and Health Manual (APR 8715.1) to the anticipated work activities under the contract. Include the table below that has been completed for the

Contractor’s proposed approach as an Appendix to the S&H Plan.

*Applicable, Yes or No?

APR 8715.1 Ames Safety and Health Manual

Chapter

Purpose

Chapter 2: Safety and Health

Responsibilities

Assigns safety and health responsibilities to ARC personnel, contractors, and

Center-wide Safety and Health

Committees.

Chapter 4, Mishap and Close

Call Reporting and

Investigating

Establishes requirements to report, investigate, and document mishaps, close calls, and previously unidentified serious workplace hazards to prevent recurrence of similar accidents.

Chapter 5: Smoking Policy Establishes that the ARC No Smoking policy encompasses all tobacco products

(including electronic cigarettes), describes where smoking is not permitted, and provides guidance to supervisors on accommodating employees who wish to smoke.

Chapter 6: Work Alone Establishes specific safety requirements for working in certain hazardous conditions. (Note: For safety reasons, working alone is not permitted under specified hazardous conditions.)

Chapter 7: Ames Radiation

Safety

Provides, along with supplements, a technical specification for the safe use of radioactive materials and ionizing radiation producing equipment at ARC.

Specific procedures outlined in the

Ionizing Radiation Safety Manual available from the Ames Radiation Safety

Officer. (Note: Required to contact the

Ames Radiation Safety Officer prior to bringing any radioactive source (e.g., soil density measurements, radiography, or other non-destructive testing) on to ARC.)

Chapter 8: Laser, Microwave, and other Nonionizing Safety

Provides requirements for the safe use of nonionizing radiation devices (i. e., lasers, microwaves, radio frequency energy, static magnetic fields, and ultraviolet radiation).

Chapter 10: Pressure Systems

Safety

Provides requirements for the safe use of systems containing fluid under positive or negative pressure relative to atmosphere.

Chapter 11: Electrical Safety Assigns authority, responsibility, and requirements relative to electrical work.

Chapter 12: Explosives

Safety

Provides policy and procedures for handling, storing, and accountability for explosives.

Chapter 13: Chemical

Hygiene Program

Establishes minimum requirements to protect laboratory workers from chemical hazards through hazard assessment, hazard communication, training, safe work practices, and special controls for some specific hazardous chemicals.

(Note: Any active laboratory is required to have an acceptable lab safety plan. See

Appendix H for an example of a lab safety plan template.)

Chapter 14: Shop Safety Provides general shop safety requirements not specifically covered in other chapters.

(Note: Job Hazard Analysis is required for hazardous work.)

Chapter 15: Cryogenic Safety Assigns authority, responsibility, and requirements for safe use of cryogens.

Chapter 17: Lifting Devices and Equipment

Provides safety requirements and procedures for the use of cranes, other lifting devices, and lifting equipment at

ARC. (Note: Lift plan approval is required prior to conducting crane lifting activities on all critical lifts (i.e., lifts using a forklift, manlift, or any other lifting device or equipment).)

Chapter 18: Emergency

Eyewash and Shower

Equipment

Provides requirements on the selection, installation, use, and maintenance of eyewash and shower equipment for emergency flushing treatment.

Chapter 20: Fire Protection Provides fire protection requirements for personnel and property. (Note: All programs, projects, contracts, facilities, designs, installations, infrastructure, maintenance, operations, firefighting, procedures, permitting, inspections, investigations, reviews, reporting, records retention, training and work shall conform to NASA-STD-8719.11.)

Chapter 22: Event Safety Provides event safety requirements and guidance to successfully support individuals who may host an event at

ARC or NASA Research Park (NRP).

(Note: An Event Health and Safety

Plan/Checklist is required for open houses, Ames Exchange events, educational events, outreach events, program or project events, training events and other events where individuals from the public are in attendance.)

Chapter 23: Control of

Narcotics and other

Controlled Substances

Establishes policy and procedures for procurement, storage, handling, and disposition of narcotics and other controlled substances used for research purposes.

Chapter 24: Chemical Hazard

Communication Program

Establishes minimum requirements to communicate chemical hazards to workers.

Chapter 26: Confined Space

Entry

Provides requirements for the management and control of entries into confined spaces. (Note: Confined space entry is allowed only through compliance with the contractor's approved confined space entry program or this Chapter. If a contractor’s program is used it must be submitted and approved by the Safety

H&MS Division.)

Chapter 27: Construction

Safety Management

Consolidates the applicable safety and health requirements for construction.

Chapter 28: Respiratory

Protection

Establishes the written respiratory protection program required by OSHA regulations.

Chapter 29: Hearing

Conservation Program

Establishes minimum requirements to protect workers from hearing loss. (Note:

NASA’s exposure limits are more stringent than OSHA’s; criteria for the hearing conservation program enrollment are in paragraph 29.5.)

Chapter 30: Asbestos

Management Plan

Integrates applicable Federal, State, and local regulatory agency requirements with

NASA policy governing asbestos-related work.

Chapter 31: Logout/Tagout Specifies the control of hazardous energies via lockout/tagout requirements and work practices used in conjunction with Chapter 11 – Electrical Safety.

Chapter 32: Bloodborne

Pathogens Protection Plan

Assigns authority, responsibility, and requirements to address the potential for exposure to blood or other potentially infectious materials that may result from the performance of an employee's duties.

Chapter 33: Personal

Protective Equipment

Provides guidance on selection of appropriate Personal Protective

Equipment (PPE) to prevent injury and illness from hazards not fully controlled by elimination, substitution, engineering, barriers, or procedural controls.

Chapter 35: Lead

Management Plan

Establishes the ARC Lead Management

Program.

Chapter 36: Ames

Ergonomics Program

Provides guidance for training and workstation evaluations that use sound ergonomic principles to reduce the number and severity of Musculoskeletal

Disorders (MSDs) caused by exposure to risk factors in the workplace.

Chapter 37: Indoor Air

Quality

Provides guidance for the evaluation of indoor air quality (IAQ) concerns.

Chapter 38: Occupational

Safety and Health

Administration (OSHA)

Regulated Chemicals

Establishes minimum requirements to minimize and control exposure to chemicals with OSHA expanded health standards.

Chapter 40: Fall Protection

Program

Outlines ARC’s Fall Protection requirements for any walking or working surface where an individual may be exposed to a fall to a lower level.

Chapter 41: Animals in the

Workplace

Establishes the ARC policy regarding all domestic, feral, and wild animals.

Provides guidance on accommodating animals supporting airfield management, research activity, or assistive duties, as allowed by this policy.

Chapter 42: Ames Procedural

Requirements for Safety

Lanes, Barricades, Hazard

Labeling and Posting

Provides policy and procedures for safety lanes, barricades, hazard labeling, and posting.

Chapter 44: Compressed Gas

Cylinder Safety

Establishes responsibilities, transportation, storage, and use requirements associated with compressed gas cylinders.

Chapter 45: Food Safety Establishes minimum requirements to maintain a food safety program.

Chapter 46: Automatic

External Defibrillation

Program

Provides procedures for selection, siting, operation, maintenance, and inspection of

Automatic External Defibrillators.

Chapter 49: Laboratory

Decommissioning Procedure

Addresses environmental, occupational health, and safety requirements associated with vacating laboratory spaces and auxiliary spaces serving laboratories.

Chapter 50: Nanomaterials

Safety and Health

Provides the safety and health requirements for working with manufactured nanomaterials in research laboratories.

Chapter 51: Field Research

Safety Review Board

Establishes procedures for review and approval of field research in high risk environments.

Chapter 52: Biosafety Addresses the roles, responsibilities, and procedures required for the use of biohazardous materials in support of ARC research operations.

Chapter 53: Student Safety

Procedures

Outlines procedures to provide educational opportunity to students while ensuring a safe work environment.

Chapter 54: Reproductive and

Developmental Health

Program

Establishes policy to keep potential exposures to reproductive or developmental hazards as low as reasonably practicable.

Chapter 55: Critical Incident

Stress Management Plan

(CISM)

Establishes a program to address the immediate and subsequent impact of catastrophic events on individuals or groups.

Chapter 56: Legionella

Control

Identifies risk reduction methods and techniques to help prevent Legionella disease propagation within the ARC water systems.

Chapter 58: Alarm Systems for Detection of Hazardous

Atmospheres in Facilities

Establishes procedures and practices for determining the need for sensor and alarm systems to detect flammable gases and vapors, oxygen deficient and oxygen enriched atmosphere due to leakage from cryogen containers (e.g., dewars and DOT containers) or compressed gas cylinders.

Addresses issues related to installation and maintenance requirements of gas sensor and alarm systems.

*Note: Contractor/Offeror to state “yes” or “no” based on whether or not the relevant chapter of APR 8715.1 is applicable to the safety and health program, stated in the S&H

Plan, it proposes to use in performance of the contractual requirements.

3.2.4 Systems Safety: Identify all safety engineering products, which address operations, equipment, and other aspects of safety engineering, on Federally-controlled facilities that will be developed/used under this contract. (Note: All safety engineering products, which address operations, equipment, and other aspects of safety engineering, on NASA property will be subject to the review and concurrence of the ARC Safety Office unless otherwise specified in the approved safety and health plan.)

4.0 MISHAP INVESTIGATION AND RECORD ANALYSIS

4.1 Mishap Investigation and Reporting: Identify the methods to assure that the investigations and reporting of mishaps including corrective actions to be implemented to prevent recurrence. Describe procedures for implementing the NASA mishap investigation and reporting requirements for electronic reporting in the Contractor Monthly Accident Reporting data system and the NASA Mishap Information System, in accordance with NFS Clause

1852.223-70. Acknowledge in the proposed plan the timeliness requirements for notification and reporting mishaps (including investigation procedures; follow up of corrective actions;

communication of lessons learned to NASA; and procedures for the immediate notification of fires, hazardous materials releases, and other emergencies).

4.2 Trend Analysis: Describe the approach to be used to perform trend analysis of data (e. g., occupational injuries and illnesses; facilities, systems, and equipment performance; and maintenance findings). Include methods to identify and abate common cause failures or occurrences indicated by the trend analysis. Discuss of the approach for providing data to support of site-wide trend analysis to be performed by the Government. Describe how the results of these trend analyses will be shared with contractor employees so that they are aware of potential safety problems or hazards.

5.0 HAZARD PREVENTION AND CONTROL

5.1 Office Safety: In accordance with APR8715.1 Chapter 43, “Office Safety,” describe the approach for implementing methods to control hazards in the office environment (e. g., tripping hazards, ergonomic hazards, and hazards associated with electrical appliances).

Provide examples of safety documentation to be used (e.g. job hazard analyses and safe operating procedures). Describe how employees will be informed of emergency evacuation procedures.

5.2 Labs, shops, and research facility support: For contracts that include work with hazards beyond those found in an office setting, include the following information in addition to the topics covered in section 5.1.

5.2.1 Written Procedures: Provide methods to assure that relevant hazardous situations and proper controls are identified in inspection procedures, test procedures, and any other work procedures. Describe methods to assure that written procedures are developed for all hazardous operations (e. g., testing, maintenance, repairs, and handling of hazardous materials and hazardous waste). Provide approach to ensure that procedures are developed in a format suitable for use as safety documentation and will be made readily available to personnel as required to safely perform their duties (Note: Examples of safety documentation that may be used include job hazard Analyses, Safe Operating Procedures, and Chemical Hygiene Plans).

5.2.1.1 Written Program Requirements. APR 8715.1 has several chapters that reference

OSHA requirements for a written program. List the written programs that are appended to this S&H Plan. (Note: If any of the following chapters are applicable to the contracted effort, include the written program for the applicable chapter as a distinct appendix to this plan:

• Respirator use (Chapter 28). Include the Contractor’s written Respiratory Protection

Plan if the work requires use of respiratory protection. Designate Contractor’s respiratory protection program manager by name.

• Exposure to hazardous noise levels (Chapter 29). Include the Contractor’s written

Hearing Conservation Plan if the work involves exposure to hazardous noise levels that require the use of hearing protection.

• Asbestos (Chapter 30). Include the Contractor’s written Asbestos Management Plan if the work includes asbestos abatement.

• Exposure to blood or other potentially infectious material (Chapter 32). Contractors who perform tasks with occupational exposure to blood or other potentially infectious material shall be covered by their employer's Bloodborne Pathogens Protection

Program. Include the written Exposure Control Plan as an appendix in this plan.

• Exposure to Lead (Chapter 35) Include the Contractor’s written Lead Compliance

Plan as an appendix if the work involves lead exposure above the OSHA Exposure

Action Limit Level.

• Fall Protection (Chapter 40) Include the contractor’s written Fall Protection Plan if work is above the ground level of four feet in general industry or six feet in construction industry.)

5.2.1.2 Permits. Some hazards are controlled by requirements for permits. Include a statement acknowledging the Contractor’s awareness of the permit requirements for certain types of activities at ARC. (Note: These hazards include radioactive materials, high energy lasers (class 3B or 4), pressure systems, explosives, confined space entry, and biohazardous materials. Energized work on circuits at greater than 50V to ground requires an Energized

Work Permit.)

5.2.1.3 Chemical purchases. Identify by name the individuals who will be assigned and on file with the Safety, Health and Medical Services Division as SEMA agreement holders and competent persons responsible for purchasing hazardous chemicals that will be used at ARC.

5.2.2 Personal Protective Equipment (PPE): Describe procedures for obtaining, inspecting, and maintaining PPE, as required by APR 8715.1 Chapter 33, Personal Protective Equipment.

Describe supervisor methods for enforcing proper use of personal protective equipment and keeping records of relevant inspections and maintenance programs.

5.2.3 Medical Program: Describe the medical surveillance program used to evaluate personnel and workplace conditions, identify specific health issues, and prevent degradation of personnel health as a result of occupational exposures. Discuss the approach for using cardiopulmonary resuscitation, first aid, and emergency response. Specify in this plan the method to obtain required medical exams. (Note: The Ames Health Unit does not provide medical certification examinations for contractor personnel.)

5.2.4 Emergency Preparedness: Discuss the approach to be used for emergency preparedness and contingency planning that addresses applicable emergencies and contingencies (e.g., fire, explosion, inclement weather, and environmental releases). Discuss methods to be used for notification of Center emergency forces (including at a minimum the emergency dispatcher, safety hotline, and director's safety hotline). Discuss the establishment of pre-planning strategies through procedures, training, drills, or other applicable approaches. Discuss methods to verify emergency readiness.

6.0 SAFETY AND HEALTH TRAINING: Describe the contractor's training program, including the identification of responsibility for training employees in safe work practices, hazard recognition, and appropriate responses (including protective and/or emergency countermeasures). (Note: ARC publishes a training catalog of available safety and health instructor led and computer based courses. Contractor employees may attend instructor classes on a space available basis.)

Remarks: The contractor should review the Ames Health and Safety Manual (APR 8715.1) to identify applicable requirements for its safety and health program. It is accessible at https://procure.arc.nasa.gov/.

Maintenance: Changes to the plan shall be incorporated by complete reissue of the S&H

Plan with a new version number and date of issue. A change log shall be provided with each revision that states all the changes made between the current submission and the previous version.

1. DRD Title: Contractor Monthly Accident Report (CMAR)

2. DRD No.: 9 3. Data Type: 3 4. OPR: Code QH

Administrative ☐

S&MA ☒

10. Description/Use:

The Contractor shall electronically submit its Monthly Accident Report. A negative report is required. The contractor shall submit this information into the CMAR web-based system located at https://cmar.arc.nasa.gov/.

11. Distribution: Contracting Officer (CO), Contractor Officer Representative (COR)

Initial Submission: No later than 10 calendar days after the end of the first month of performance

Submission Frequency: Monthly, no later than 10 calendar days after the end of each month

Applicable Documents: NFS 1852.223-70

Scope: The CMAR is applicable to the work performed on core management, core technology area: ATM research, and each task order.

Contents: Submission contents shall be in accordance with the ARC Form 15 as revised in the web-based system located at https://cmar.arc.nasa.gov.

Maintenance: N/A

1. DRD Title: Mishap Report

2. DRD No.: 10 3. Data Type: 3 4. OPR: Code QH

Administrative ☐

S&MA ☒

10. Description/Use:

The Mishap Report shall be submitted online, using the NASA Mishap Information

System (NMIS) at https://nmis.sma.nasa.gov/

Initial Submission: Within one working day of mishap occurrence

Submission Frequency: Once, within one working day of mishap occurrence

Applicable Documents: NPR 8621.1

Scope: The Mishap Report is applicable to the work performed on core management, core technology area: ATM research, and each IDIQ task order.

Contents: The data entry elements and recording requirements of the Mishap Report are described in Appendix H NPR 8621.1.

Maintenance: Update the NMIS submission as necessary.

1. DRD Title: Information Technology (IT) Security Management Plan

2. DRD No.: 11 3. Data Type: 3 4. OPR: Code I

Administrative ☒

S&MA ☐

10. Description/Use: The IT Security Management Plan is required to safeguard IT services provided to NASA such as the management, operation, maintenance, development, and administration of hardware, software, firmware, computer systems, networks, and telecommunications systems.

Initial Submission:Within 15 days after the first day of Phase-In

Submission Frequency: Reviewed annually. If updates or changes are required anytime during performance, a revised IT Security Management Plan is due within 15 days to the

COR, CO, CSRM, and CISO…