4. 25Z5AB9 SOW Chiller Plant Controls.pdf

FCI Texarkana

SOW

Approval

Project 25Z5AB9 - Upgrade Chiller

Control Sensitive But Unclassified

STATEMENT OF WORK

UPDATE CHILLER CONTROLS

FCI TEXARKANA

I. SPECIFICATIONS

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Federal Corrections Institution (FCI) Texarkana intends to award to a responsible entity for the provision of updating/retrofitting the controls between the chiller and cooling tower at FCI Texarkana, located at 4001 Leopard Drive, Texarkana, Tx 75501.

Awarded contractor will be required to provide all labor, materials, tools, permits, and equipment, necessary to Replace/Retrofit the controls between the chiller and cooling tower. The current Trane Building Control Unit, Summit software, and MP580 must be replaced or retrofitted. The system needs to be able to communicate with Niagara 4. This requires the upgrading of the FX 8000 as it uses HTML 5 and viewing information over the stand-alone network. With IT Administrator approval Tridium Web can be allowed. We are also requesting a Dell computer with monitor to view chiller plant operation.

All equipment specified in this statement must be brand name or an equal product. Should your firm choose to submit an equal product, you must submit all technical specification of the equal product to be analyzed and a technical determination issued with acceptance/non-acceptance. The government retains the right to determine technical acceptance for all submitted equal products.

B. SCOPE OF WORK

1. Awarded Contractor shall be a reputable Chiller Plant Control Provider with proven experience in plant controls. The Contractor shall provide the Institution’s Contracting Officer and his Representative (COR) with such proof.

2. Service will comply with all Local, State, and Federal codes and safety requirements as well.

3. Installation: Removal of the existing controls, and installing of the new controls, start up, commissioning, and staff training.

4. Contractor shall perform job site clean-up and removal of all excess materials, debris, and old equipment associated with the project. Removal and disposal of all debris must be completed in accordance with all applicable Federal, State, and Local laws pertaining to such work.

5. Contractor shall haul away and dispose of the old equipment through an approved licensed scrap metal recycling entity within five (5) business days of its removal from the institution. Evidence of the appropriate recycled action shall be provided to the institution’s Contacting Officer.

Workstation

1. Furnish and install one (1) Dell Tower Workstation

• Windows 11 Pro

• Microsoft Office

2. Furnish and install one (1) Dell 24” Monitor

3. Furnish and install one (1) APC 1500 UPS Battery Backup

4. ProSupport 36 Month

APPROVED 11/21/2024 SCRO

• Web based access of the control system

• Equipment Graphics

• Time Scheduling

• Setpoint Scheduling

• Alarm routing

JCI System Controller

1. Furnish and install one (1) PA0000001FH0 Expansion Panel 16x20

2. Furnish and install one (1) FX-SC9BASE-0 Supervisory Controller

3. Furnish and install one (1) FX-SC8CL005 5 Device License

4. Provide Initial SMA-8005 36 month SW Maintenance

5. Furnish and install one (1) HEP Connectivity Module

6. Furnish and install one (1) Netgear 5-port switch

7. Generate Equipment Graphics

• Chiller Plant Chillwater System

• Chiller Plant Condenser Water System

• Chiller 1 & 2 Monitoring and Control

8. Provide (2) hours customer on-site training

9. Program and start-up Chiller Plant Controller

10. Furnish and install one (1) F4-CGM09090-0H Fully programmable controller w/ integral display, BACnet MS/TP.

11. Furnish and install two (2) FX-XPM Expansion Input/output Modules

12. Utilize existing panel

13. Utilize existing field devices and wiring

14. Furnish and install BACnet Communication trunk

15. Program and start up

Chiller 1 & 2

1. Furnish and install daisy chained BACnet Communication trunk from Daikin Chillers to Chiller Plant Control Panel and System Control Panel

2. Set up BACnet Communication protocol

C. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

Equipment/Work Specifications

• Fully-customized, real-time graphical user interface (GUI)

• Non-proprietary “open protocol” platform

• Non-proprietary software upgrades

• Non-proprietary device licenses

• Provides freedom and flexibility to choose what service company you select

• Scalability allows for ease of future expansion

• Communication in multiple protocol languages

All installers/technicians shall be qualified and certified by the manufacturer to install, test, and certify the new retro fit control system. Such certification must be verified in writing by the manufacturer and submitted to the COR seven (7) days before the project starts.

All seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, and Federal, State and Local codes and regulations will be considered during all phases of this project.

Services and materials provided by the contractor will adhere to and shall be consistent with the most current industry standards, the Underwriters Laboratories (UL) and the General and the National Electric Code (NEC).

It is the contractor’s responsibility to obtain permitting, should it be required. Copies of all permits must be submitted to the COR upon receipt from local agency.

D. UTILITIES

The FBOP will provide water, use of restrooms and minimal electricity service (120V) for small hand power tools including battery chargers. The contractor will provide all other equipment, supplies and materials needed to complete this project.

E. TESTING AND ACCEPTANCE

The Contractor shall notify the COR two (2) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing. A complete plan detailing test procedures must be submitted to the Contracting officers representative (COR) in advance for final check out and testing of the complete system.

F. HOUSEKEEPING AND MATERIAL DISPOSAL

The contractor awarded the contract will be responsible to ensure the premises are kept clean and free from accumulations of waste materials and rubbish at all times. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCI Everywhere upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws. If required the Contractor is also responsible to conduct all structural repairs, patch walls, paint, repair ceiling etc., associated Replace/Retrofit the controls between the chiller and cooling tower.

G. SUBMITTALS & TRAINING

Submittals:

1. The contractor shall provide written submittals to the COR describing recommended equipment within (15) days from receiving the Notice to proceed for approval.

2. All security clearance paperwork/documentation shall be submitted to the COR a minimum of (14) working day prior to the start of work (see below).

3. The Contractor shall provide to the COR three (3) copies of the Safety Data Sheets (SDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

4. For security and safety purposes, forty-eight (48) hour advance notice in writing, prior to disruption to the system must be given to the Contracting Officer and COR.

5. Provide complete narrative descriptions of all system operations.

6. The contractor shall provide one complete set hardcopy D-size drawings of the entire system, an electronic version of all the plans in Computer Aided Design (CAD) format (2007 edition or later) and in PDF format in disc/s upon completion of the project.

7. The contractor shall provide an Installation Certification of the completed and tested systems that contains an affidavit signed by the contractor and manufacturer’s representative, notarized, certifying that the complete systems meet the contract requirements and is fully operational per the manufacturer's recommendations.

8. Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution’s Contracting Officer prior to the implementation of the requested change.

9. It is the Contractor’s responsibility to repair and/or replace any Government property damaged by contractors/subcontractors employees. Damage will be corrected and restored to previous condition at no cost to the Government.

10. It shall be the Contractor’s responsibility for obtaining all measurements and data requirements to comply with manufacturer’s installation recommendations. All installations must be in accordance with product manufacture’s recommendations.

Training:

Upon completion of the installation, testing, and acceptance by the Government, the contractor shall provide the COR a complete hardcopy printout of the system programming including schematics and ladder logic diagram, along with CD- ROM disk copies of the program. CD-ROM disks shall include all manufacturers’ software necessary to perform maintenance and adds. The contractor shall provide operation/maintenance manuals for each piece of equipment/system installed. One copy of any required licensed software and associated manuals shall also be supplied to the institution.

The contractor shall furnish manufacturer’s factory-certified training and provide system certification for two (2) Bureau of Prisons employees, thus enabling them to maintain and repair all equipment and systems. Training shall include operations and maintenance of the control system.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the contractor are 8:00 AM – 2:30 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work and must be approved by the Warden. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour work day. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

(1) Daily staff escort will be provided during the performance period of this contract allowing for continuous work in one area.

B. Delivery of Materials:

All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

Any related deliveries which are directly shipped to the contractor can be received between the hours of 8:00 a.m. to 2:30 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

Under no circumstances will FCI Texarkana or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials and Equipment:

All materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion

All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of each work day.

Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the Institution. At the start of each workday all tools will be inventoried out on a daily tool inventory sheet and at the end of the workday all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each workday.

All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. Extension cords are considered a “high risk” tool having a Federal Bureau of Prisons’ tool classification of Double A. All contractor owned extension cords used for this project will be required to exit the institution at the end of every workday for the duration of the project.

All contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removal.

D. Security Clearance/Contractor Badges:

The contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared for badging within 14 days of receiving the Notice to Proceed, as stated above. Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor’s responsibility to review security clearance submissions to ensure they are complete.

All contractors and their construction staff awarded the project will be required to attend a four (4) hour orientation and security procedures training. The contractors and any subcontract staff are required to attend. This training must be accomplished prior to any contract or subcontract employee being granted access to federal property to start work.

In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor’s responsibility to provide another candidate. By law the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractors or subcontractor employee was not able to pass the security clearance process.

All contractors/subcontractors working at FCI Texarkana will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the

COR.

All contractors and subcontractor employees will provide a check list of all employees on site each day to the COR, verifying the number of workers on site each day and that all workers are approved to be on site.

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. All ladders regardless of the size shall be stored, and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure that he or she can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCI Texarkana locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

F. Other Considerations

1. Contractor technicians will NOT be allowed to bring cell phones, cameras or two way pagers into the Institution. Use of such devices however, may be used on institution exterior grounds. FCI Texarkana Reserves the right to restrict their use at any time if deemed a security threat or risk.

2. The Facilities Department at FCI Texarkana maintains a digital camera that will be utilized by FCI Facility Staff to document the project work. The Contractor may request copies of the digital photos for their record keeping.

3. All deviations from this Statement of Work must be approved in writing by the Contracting Officer and COR.

END STATEMENT OF WORK

N

63 58

232221

16 17

North 33° 22' 34.5" West 94° 5' 22.8"

COORDINATES

46 - STAFF HOUSING

52 - TRAILER STAGING AREA

49 - UNICOR STORAGE

55 - TOWER 1

54 - GARDEN

50 - SALVAGE YARD

48 - V.T. SHOPS

47 - V.T. CLASSROOM

53 - FARM IMPLEMENT SHED

51 - UNICOR CARDBOARD STO.

45 - FEDERAL PRISON CAMP

61 - LANDSCAPE OFFICE

64 - F/S FREEZERS

63 - GREENHOUSES

59 - TOWER 5

58 - TOWER 4

57 - TOWER 3

65 - WEIGHT AREA

62 - MEDICAL/COMMISSARY

60 - K-UNIT / ABOVE FOOD SERV.

66 - DRUG TREATMENT BLDG.

56 - TOWER 2

24 - POWERHOUSE

23 - RECREATION FIELD

33 - NEW POWERHOUSE

31 - CONSTRUCTION 1 OFFICE

27 - FUEL STORAGE TANKS

26 - GAS MANIFOLD SHELTER

32 - RADIO TOWER

29 - GREENHOUSE

25 - OUTSIDE PLUMBING SHOP

1 - ADMINISTRATION BLDG.

2 - COURT YARD

6 - WEST UNIT

5 - LAUNDRY

4 - STOREROOM

10 - UNICOR

8 - REAR GATE

9 - REAR GATE OFFICE

7 - SOUTHWEST UNIT

11 - COMMISSARY

3 - FOOD SERVICE

42 - FIREARMS CLASSROOM

41 - TRAINING BUILDING

40 - COMMAND CENTER

36 - UNICOR WAREHOUSE

39 - H.R.M. OFFICE

38 - MAIL ROOM

37 - ARMORY

35 - GARAGE

43 - FIRING RANGE

44 - PARKING AREA

16 - HOSPITAL

14 - EAST UNIT

20 - CHAPEL

19 - MECHANICAL SERVICES

18 - V.T. WELDING SHOP

17 - EDUCATION COMPLEX

15 - MODULAR UNIT

13 - CENTRAL UNIT

21 - GYMNASIUM

22 - RECREATION YARD OFFICE

12 - METAL DETECTOR BLDG. 34 - GROUND WATER TANK

30 - FOOD SERVICE WAREHOUSE

GRAPHIC SCALE IN FEET

FCI TEXARKANA

INSTITUTION SITE PLAN

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FCI / FPC TEXARKANA

4001 LEOPARD DRIVE

TEXARKANA, TEXAS 75501

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SOUTH CENTRAL REGION

BUILDING INDEX

FCI TEXARKANA

67 - RECYCLE STORAGE BLDG.

68 - FCI CREDIT UNION

28 - LANDSCAPE SHOP

REVISIONS

ACAD Number:

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Drawn By:

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LOCATION PLAN

SCALE: USE GRAPHIC SCALE UpgradeChillerControl.DWG

APPROVED 11/21/2024 SCRO

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text Federal Bureau of Prisons

AutoCAD SHX Text United States Department of Justice

AutoCAD SHX Text 4001 Leopard Drive

AutoCAD SHX Text Texarkana, TX 75501

REVISIONS

ACAD Number:

Sheet number:

of: 3

Date Drawn:

11/20/2024

Checked By:

Drawn By:

H. McMillan

M.W.O. Number:

B&F PROJECT NUMBER:

UREAU OF

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PREPARED BY

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Fe de ra l C or re ct io na l I ns tit ut io n R

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DRAWING TITLE

UPGRADE CHILLER CONTROL

N/A

25Z5AB9

D. Osborn

A-2

EXISTING CONTROL TO BE REPLACED

NOT TO SCALE

APPROVED 11/21/2024 SCRO

AutoCAD SHX Text Federal Bureau of Prisons

AutoCAD SHX Text United States Department of Justice

AutoCAD SHX Text 4001 Leopard Dr

AutoCAD SHX Text Texarkana, TX 75501

UpgradeChillerControl.DWG

N525150495347644865456236686654545429316358185923222119292830615727263432252443589561015111312146036521445537447391617384043434241202917North 33° 22' 34.5"West 94° 5' 22.8"COORDINATES46 - STAFF HOUSING52 - TRAILER STAGING AREA49 - UNICOR STORAGE55 - TOWER 154 - GARDEN50 - SALVAGE YARD48 - V.T. SHOPS47 - V.T. CLASSROOM53 - FARM IMPLEMENT SHED51 - UNICOR CARDBOARD STO.45 - FEDERAL PRISON CAMP61 - LANDSCAPE OFFICE64 - F/S FREEZERS63 - GREENHOUSES59 - TOWER 558 - TOWER 457 - TOWER 365 - WEIGHT AREA62 - MEDICAL/COMMISSARY60 - K-UNIT / ABOVE FOOD SERV.66 - DRUG TREATMENT BLDG.56 - TOWER 224 - POWERHOUSE23 - RECREATION FIELD33 - NEW POWERHOUSE31 - CONSTRUCTION 1 OFFICE27 - FUEL STORAGE TANKS26 - GAS MANIFOLD SHELTER32 - RADIO TOWER29 - GREENHOUSE25 - OUTSIDE PLUMBING SHOP 1 - ADMINISTRATION BLDG. 2 - COURT YARD 6 - WEST UNIT 5 - LAUNDRY 4 - STOREROOM10 - UNICOR 8 - REAR GATE 9 - REAR GATE OFFICE 7 - SOUTHWEST UNIT11 - COMMISSARY 3 - FOOD SERVICE42 - FIREARMS CLASSROOM41 - TRAINING BUILDING40 - COMMAND CENTER36 - UNICOR WAREHOUSE39 - H.R.M. OFFICE38 - MAIL ROOM37 - ARMORY35 - GARAGE43 - FIRING RANGE44 - PARKING AREA16 - HOSPITAL14 - EAST UNIT20 - CHAPEL19 - MECHANICAL SERVICES18 - V.T. WELDING SHOP17 - EDUCATION COMPLEX15 - MODULAR UNIT13 - CENTRAL UNIT21 - GYMNASIUM22 - RECREATION YARD OFFICE12 - METAL DETECTOR BLDG.34 - GROUND WATER TANK30 - FOOD SERVICE WAREHOUSEGRAPHIC SCALE IN FEETFCI TEXARKANAINSTITUTION SITE PLANEOBUNEW MEXICORAEDLTEXASLAOKLAHOMAOERUAARKANSASPRISFMFTRAPDEFTNEOUJSCTIENAREA OF PROPOSED WORKFCI / FPC TEXARKANA4001 LEOPARD DRIVETEXARKANA, TEXAS 75501SCROSCROSOUTH CENTRAL REGIONBUILDING INDEXFCI TEXARKANA67 - RECYCLE STORAGE BLDG.672968 - FCI CREDIT UNION4628 - LANDSCAPE SHOP33

REVISIONS

ACAD Number:

Sheet number:

of: 3

Date Drawn:

11/20/2024

Checked By:

Drawn By:

H. McMillan

M.W.O. Number:

B&F PROJECT NUMBER:

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DRAWING TITLE

UPGRADE CHILLER CONTROL

N/A

25Z5AB9

D. Osborn

A-3

EXISTING CONTROL TO BE REPLACED

NOT TO SCALE

APPROVED 11/21/2024 SCRO

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text Federal Bureau of Prisons

AutoCAD SHX Text United States Department of Justice

AutoCAD SHX Text 4001 Leopard Dr

AutoCAD SHX Text Texarkana, TX 75501

UpgradeChillerControl.DWG

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