4.03b Pitney Bowes FSS SSJ_Redacted.pdf

This document is a Federal Supply Schedule (FSS) Sole Source Justification for a mail center equipment and software procurement by the U.S. Naval War College (NWC) at Naval Station Newport, Rhode Island, through NAVSUP Fleet Logistics Center Norfolk.

The procurement is a new FSS delivery order to Pitney Bowes Inc., a large business, for mail center equipment and software currently performed under existing Contract N0012422F0148, which expires August 30, 2027. The requirement includes a base period from August 31, 2026 through August 30, 2027, followed by four (4) option years extending through August 30, 2031. The primary deliverable is a subscription to SP360, Pitney Bowes' integrated shipping and mailing platform providing access for generation of shipping labels and postage stamps, along with annual maintenance and servicing. The equipment is classified as a direct replacement for existing systems and must support critical mailroom and receiving warehouse operations including outgoing mail processing, meter imprint functionality, postage meter rental, FedEx and USPS label generation, two-dimensional barcode scanning, email notifications for package tracking, expense tracking across 75+ accounting codes, incoming accountable mail processing, receipt/delivery scanning, signature capture, and delivery log reporting. The justification cites equipment complexity and specialization, with Pitney Bowes technicians identified as the only knowledgeable source for current systems, and notes that existing equipment purchased via CLIN 0001 is reaching end-of-life status in January 2027. Market research confirmed the supplies are commercially available with fair and reasonable pricing, and Pitney Bowes remains an active GSA contract holder.