4.02d Att. (4)_Quote_Submittal_Spreadsheet.xlsx
XLSX spreadsheet 29 KB Posted
- Solicitation number
- N0060426Q45005
About this file
This is a Quote Submittal Spreadsheet template for hotel conference room services supporting the Pacific Endeavor 2026 Conference hosted by USINDOPACOM in Honolulu, Hawaii. Offerors must complete the spreadsheet by entering individual rates in yellow-highlighted boxes, calculating totals in orange-highlighted boxes, and providing a grand total in the green-highlighted box. The spreadsheet requires contractor information including Hotel Name, Company Name, Quote Date, CAGE Code, DUNS number, and Point of Contact details.
The solicitation encompasses four primary meeting room requirements spanning April 26-29, 2026: an Administration Room accommodating up to eight participants for three days with secured access, dedicated wireless internet, furniture, and daily cleaning; a Plenary Room accommodating up to fifty participants for three days configured with U-shaped seating for twenty-four participants, theater seating for twenty-six, wireless and push-button microphones, power strips, a raised presenter platform, and a separate Tabletop Exercise setup; a Technology Demonstration Room for eight vendors on April 27 with six-foot tables and chairs; and a Sidebar Room accommodating eight participants for three days with similar specifications to the Administration Room. Additionally, offerors must quote Other Services including buffet lunches for April 27-29 and morning/afternoon refreshments (coffee, tea, water, and light snacks) for the same dates. All rooms require 24-hour holds, daily preparation by 0700, secured locking capabilities, and contractor presence during initial setup to verify facility operations. By submitting a quote, offerors acknowledge their ability to meet all Performance Work Statement requirements regarding blocked guest rooms and suites, with no exceptions taken.
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Sheet1 (2) Quote Submittal Spreadsheet
PACIFIC ENDEAVOR CONFERENCE 2026 (HQ USINDOPACOM)
Enter the individual rate(s) in the yellow highlighted boxes.
Enter the total in the orange highlighted box.
Enter any additional rates/fees (if any) in the spaces provided.
Enter the subtotal total for each Section in the blue highlighted boxes.
Enter GRAND Total for all Sections in the green highlighted box at the end of the spreadsheet.
Hotel Name:
| Company Name: | |||||||||
| Quote Date: | |||||||||
| CAGE Code: | DUNS: | ||||||||
| Point of Contact Name: | |||||||||
| POC Telephone #: | POC Email: | ||||||||
| CLIN | Requirement Description | ||||||||
| CLIN 0001 | MEETING ROOMS | ||||||||
| Administration Room from 26-29 April 2026 to accommodate up to eight (8) participants – 24-hour hold: | |||||||||
| a. | Dedicated wireless internet available in room | ||||||||
| b. | Room must be able to be secured and locked | ||||||||
| c. | One (1) Rectangle Tables / Eight (8) Chairs per Table; One (1) Small Table with Color Printer | ||||||||
| d. | Floor Plans: Reference attachment 1, Floor Plan – Administration Room. Actual meeting room layouts will be coordinated with site management, after contract award | ||||||||
| e. | Room cleaned/prepped and ready by 0700 each day of the entire POP | ||||||||
| $0.00 | (Room Rate) | x | 1 Room | x | 3 days | Meeting Room (Admin)Total: | |||
| Additional rates/fees associated with the Admin Room | |||||||||
| Description/Breakdown: | Rate: | $0.00 | Total: | ||||||
| Description/Breakdown: | Rate: | $0.00 | Total: | ||||||
| Subtotal: | |||||||||
| MEETING ROOMS | |||||||||
| Plenary Room from 26-29 April 2026 to accommodate up to fifty (50) participants – 24 hour hold. | |||||||||
| a. | Dedicated Wi-Fi Internet access in room | ||||||||
| b. | Twenty-four (24) seats in draped U-shaped formation and twenty-six (26) theater seating (see plenary room floorplan) |
*U-shaped/two (2) chairs per table
| c. | Unobstructed view of the speaker, podium, and projector screen | ||||||||
| d. | Twelve (12) power strips, one for each table | ||||||||
| e. | Provide a raised floor in front of the room for presenters | ||||||||
| • | Podium | ||||||||
| f. | Two (2) 6’ control tables placed side by side near the podium for PE staff (two (2) chairs at each table) | ||||||||
| • | Two (2) power strips, one (1) for each table | ||||||||
| g. | Room must be able to be secured and locked. Access to be given to PE staff 24/7 | ||||||||
| h. | Room cleaned/prepped and ready by 0700 (ready for use) each day of the entire POP | ||||||||
| i. | Ten (10) push button microphones shared among participants around the U-shaped setup (one (1) microphone per table) | ||||||||
| j. | Two (2) wireless microphones | ||||||||
| k. | Floor Plans. Reference: Floor Plan – Plenary Room. Actual meeting room layouts will be coordinated with site management, after contract award | ||||||||
| l. | Tabletop Exercise (TTX) portion of the event on day 2: | ||||||||
| • | Four (4) 6’ tables arranged in such a manner to have an approximate surface area of 12’ X 6’ | ||||||||
| • | Twenty-four (24) chairs arranged around the perimeter of the table | ||||||||
| • | Two (2) power strips | ||||||||
| • | This will be set up off to side and separate from the main plenary U-shape table | ||||||||
| $0.00 | (Room Rate) | x | 1 Room | x | 3 days | Plenary Total: | |||
| Additional rates/fees associated with the Plenary Room | |||||||||
| Description/Breakdown: | Rate: | $0.00 | Total: | ||||||
| Description/Breakdown: | Rate: | $0.00 | Total: | ||||||
| Subtotal: | |||||||||
| MEETING ROOMS | |||||||||
| Technology Demonstration Room from 27 April 2026 to accommodate up to eight (8) Vendors – 24-hour hold. | |||||||||
| a. | Dedicated Wi-Fi access in room | ||||||||
| b. | Eight (8) 6-Foot Rectangular tables with sixteen (16) chairs | ||||||||
| c. | Room must be able to be secured and locked | ||||||||
| d. | Room cleaned/prepped and ready by 0700 (ready for use) each day of the entire POP | ||||||||
| e. | Set up tables and chairs of sufficient quantity to accommodate planned number of participants and adequate table space as shown in Floor Plans. Actual meeting room layouts will be coordinated with site management, after contract award | ||||||||
| f. | Contractor shall be present during initial set-up of room to ensure that all facility power; WiFi; environmental equipment (i.e. air conditioning, windows) and restrooms are operating properly | ||||||||
| $0.00 | (Room Rate) | x | 1 Room | x | 1 days | Tech Demonstration Room Total: | |||
| Additional rates/fees associated with the Technology Room | |||||||||
| Description/Breakdown: | Rate: | $0.00 | Total: | ||||||
| Description/Breakdown: | Rate: | $0.00 | Total: | ||||||
| Subtotal: | |||||||||
| MEETING ROOMS | |||||||||
| MEETING ROOMS | |||||||||
| Sidebar Room from 26-29 April 2026 to accommodate up to eight (8) participants – 24-hour hold: | |||||||||
| a. | Dedicated wireless internet available in room | ||||||||
| b. | Room must be able to be secured and locked | ||||||||
| c. | One (1) Rectangle Tables / Eight (8) Chairs per Table; One (1) | ||||||||
| d. | Floor Plans: Reference attachment 1, Floor Plan – Sidebar Room. Actual meeting room layouts will be coordinated with site management, after contract award | ||||||||
| e. | Room cleaned/prepped and ready by 0700 each day of the entire POP | ||||||||
| $0.00 | (Rate) | x | 1 each | x | 3 days | Sidebar Room Total: | |||
| Additional rates/fees associated with the Sidebar Room Requirements | |||||||||
| Description/Breakdown: | Rate: | $0.00 | Total: | ||||||
| Description/Breakdown: | Rate: | $0.00 | Total: | ||||||
| Description/Breakdown: | Rate: | $0.00 | Total: | ||||||
| Description/Breakdown: | Rate: | $0.00 | Total: | ||||||
| Subtotal: | |||||||||
| OTHER SERVICES | |||||||||
| a. | Buffet Lunch: Monday through Wednesday (April 27-29) | ||||||||
| b. | Refreshments: Morning and afternoon breaks with coffee, tea, water, and light snacks |
(April 27-29)
| Rate: | $0.00 | Other Services Total: | |
| Additional rates/fees associated with Conference Photo | |||
| Description/Breakdown: | Rate: | $0.00 | Total: |
| Description/Breakdown: | Rate: | $0.00 | Total: |
| Subtotal: |
GRAND TOTAL:
By submission of this quote, the offeror acknowledges the requirement for Blocked Guest Rooms and Suites identified in Performance Work Statement (PWS) Sections 8.0 and that the offeror is able to meet all requirements contained in the PWS, with no exceptions taken.
| Quote Submitted by: | ||||
| NAME | PHONE | DATE |
File details come from the government source that posted it. Updated .