4.02b Att. (2) PWS_USINDOPACOM_PE26 Hawaii.pdf

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PERFORMANCE WORK STATEMENT (PWS)

HEADQUARTERS UNITED STATES

INDO-PACIFIC COMMAND (HQ USINDOPACOM)

HONOLULU, HAWAII

PACIFIC ENDEAVOR 2026 CONFERENCE

1.0 BACKGROUND

PACIFIC ENDEAVOR (PE) fka Multinational Communications Interoperability Program (MCIP) is a

Multinational Command, Control, Communications, and Cyber (C4) Program that was established in

2003. The PE program is for assured interoperability, information sharing, and a capacity building program that brings together allied and partner nation militaries, United States (US) agencies, United

Nation (UN) entities, Non-Governmental Organizational (NGOs), Academia and Industry under the context of Humanitarian Assistance and Disaster Relief (HADR) response in the USINDOPACOM area of responsibility.

2.0 OBJECTIVE & SCOPE

2.1 USINDOPACOM J6 seeks a qualified Contractor to provide facilities to accommodate approximately fifty (50) delegates for the Pacific Endeavor 2026 Conference in Honolulu Hawaii.

The contractor shall provide conference rooms and billeting rooms. Multinational PE participants

(militaries, USA agencies, NGOs, United Nations entities, Academia and Industry) come together to test systems for interoperability, address communications and cyber capacity issues, codify processes, and develop or adopt technical standards and standard operating procedures.

2.2 The contractor shall provide meeting/event rooms for general sessions and special purpose rooms.

2.3 Billeting accommodation for fifty (50) conference participants to lodge in the same hotel building and/or same wing preferred.

2.4 Requirements to support the Conference include security.

2.5 The required Period of Performance (POP) is 26-29 April 2026

Conference Dates: 27-29 April 2026

3.0 PERFORMANCE REQUIREMENTS FOR MEETING ROOMS

3.1 Contractor shall provide sufficient tables and chairs to accommodate approximately fifty (50) participants and configured in accordance with the floor plans (see attachment (3)) provided.

3.2 Administration Room from 26-29 April 2026 to accommodate up to eight (8) participants –

24-hour hold:

a. Dedicated wireless internet available in room

b. Room must be able to be secured and locked

c. One (1) Rectangle Tables / Eight (8) Chairs per Table; One (1) Small Table with Color

Printer

d. Floor Plans: Reference attachment 1, Floor Plan – Administration Room. Actual meeting room layouts will be coordinated with site management, after contract award

e. Room cleaned/prepped and ready by 0700 each day of the entire POP

3.3 Plenary Room from 26-29 April 2026 to accommodate up to fifty (50) participants – 24 hour hold.

a. Dedicated Wi-Fi Internet access in room

b. Twenty-four (24) seats in draped U-shaped formation and twenty-six (26) theater seating (see plenary room floorplan)

*U-shaped/two (2) chairs per table

c. Unobstructed view of the speaker, podium, and projector screen

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d. Twelve (12) power strips, one for each table

e. Provide a raised floor in front of the room for presenters

• Podium

f. Two (2) 6’ control tables placed side by side near the podium for PE staff (two (2) chairs at each table)

• Two (2) power strips, one (1) for each table

g. Room must be able to be secured and locked. Access to be given to PE staff 24/7

h. Room cleaned/prepped and ready by 0700 (ready for use) each day of the entire POP

i. Ten (10) push button microphones shared among participants around the U-shaped setup (one

(1) microphone per table)

j. Two (2) wireless microphones

k. Floor Plans. Reference: Floor Plan – Plenary Room. Actual meeting room layouts will be coordinated with site management, after contract award

l. Tabletop Exercise (TTX) portion of the event on day 2:

• Four (4) 6’ tables arranged in such a manner to have an approximate surface area of 12’

X 6’

• Twenty-four (24) chairs arranged around the perimeter of the table

• Two (2) power strips

• This will be set up off to side and separate from the main plenary U-shape table

3.4 Technology Demonstration Room from 27 April 2026 to accommodate up to eight

(8) Vendors – 24-hour hold.

a. Dedicated Wi-Fi access in room

b. Eight (8) 6-Foot Rectangular tables with sixteen (16) chairs

c. Room must be able to be secured and locked

d. Room cleaned/prepped and ready by 0700 (ready for use) each day of the entire POP

e. Set up tables and chairs of sufficient quantity to accommodate planned number of participants and adequate table space as shown in Floor Plans. Actual meeting room layouts will be coordinated with site management, after contract award

f. Contractor shall be present during initial set-up of room to ensure that all facility power;

WiFi; environmental equipment (i.e. air conditioning, windows) and restrooms are operating properly

3.5 Sidebar Room from 26-29 April 2026 to accommodate up to eight (8) participants – 24-hour hold:

a. Dedicated wireless internet available in room

b. Room must be able to be secured and locked

c. One (1) Rectangle Tables / Eight (8) Chairs per Table; One (1)

d. Floor Plans: Reference attachment 1, Floor Plan – Sidebar Room. Actual meeting room layouts will be coordinated with site management, after contract award

e. Room cleaned/prepped and ready by 0700 each day of the entire POP

4.0 QUALITY ASSURANCE

a. The Contractor is responsible for implementing and maintaining a Quality Control Program

(QCP) to ensure that the work performed meets to exceeds contract requirements and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of contract performance.

4.1 Physical Security Requirements.

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Due to the nature of the event, the following physical conditions shall be present for both lodging and event venues:

a. The contractor’s facility affords superior security measures that are deliberate and professional with ultimate goal of protection of PE delegates staying in the hotel.

5.0 CONTRACTOR QUALIFICATIONS/ REQUIREMENTS.

a. The contractor shall be an authorized and licensed facility provider in Honolulu, HI.The contractor’s facility must be a Triple AAA three (3) Diamond or higher hotel rating.

b. The contractor’s facility shall have international eatery establishments that can satisfy religious and dietary restrictions of participating delegates

c. The contractor’s facility shall not have major or minor construction remodeling work scheduled or accomplished during the period of performance which would, in any way, affect, interfere or detract from the event

d. The contractor’s facility shall be professional, clean, well-lit, safe and secure environment – with parking and fitness center

6.0 PERSONNEL

6.1 The contractor shall furnish sufficient personnel to perform all work specified within this contract.

Personnel shall be fluent in spoken English. The contractor must at all times maintain an adequate workforce for interrupted performance of all tasks defined within this PWS.

6.2 The contractor shall not provide personal services to attendees or Government officials. If contractor employees are directed by any Government official or attendee at any time to perform services not covered under this contract, the contractor shall immediately notify the COR.

7.0 NON-SEVERABLE CONFERENCE PACKAGE (50 Attendees)

a. Buffet Lunch: Monday through Wednesday (April 27-29)

b. Refreshments: Morning and afternoon breaks with coffee, tea, water, and light snacks

(April 27-29)

8.0 LODGING

a. The contractor shall block rooms and make them available to attendees. Rooms shall be made available from 26-29 April 2026.

b. The contractor shall provide all lodging rooms that will not exceed the U.S. per diem lodging rate prescribed in the Joint Travel Regulation (JTR), applicable on the days of the event.

c. The Technical Point of Contact (TPOC) shall provide arrival / departure information of personnel attending the event to support reservations.

d. The Government is not liable for any lodging costs incurred. Rooms will be paid for individually by those attending the event. The hotel's normal policies, including the policies that apply to cancelling rooms, will apply to the rooms.

e. The contractor shall provide reservation priority for a minimum of fifty (50) standard rooms, (e.g. single/double occupancy), for event participants traveling at their own individual expense who will require sleeping room accommodation. The contractor shall block the number of rooms each day as indicated in Table 1 below.

Date Sun

4/26/26

Mon

4/27/26

Tues

4/28/26

Wed

4/29/26

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Sleeping

Rooms

f. The contractor shall provide rooms with in-room sanitary facilities (toilet, sink, shower) to include utilities such as heating/air condition, lighting, hot and cold water, linens and toiletries for the entirety of period of performance. The contractor shall provide onsite self-service washers and dryers, or hotel provided laundry services shall be available for use. Laundry services will be at personal expense to guests. The contractor shall have readily available ice and beverage vending machines for guest use. The contractor shall provide sleeping rooms with operable dead bolt locks on doors and operable locks on windows and/or sliding glass doors (when applicable), curtains, shades or blinds. Rooms shall be clean, free from mold, mildew and foul odors, and free of pest infestation. The U.S. Government will not incur any liability for the unuse blocked rooms; participants will pay the hotel directly for all costs including room and applicable taxes.

g. The U.S. Government shall not be liable for any of the attendee’s porterage, service fees, resort fees or taxes associated with the rooms.

h. The contractor shall provide two (2) parking spaces for conference support vehicles.

9.0 ADMINISTRATIVE MATTERS.

Business Operations: Leah Cabanilla-Irreverre

J6 Resource Manager

HQ USINDOPACOM

leah.j.cabanilla.civ@us.navy.mil 808-477-8085

TPOC: Lt Col Christie Wilson

Multinational Engagements Operations Manager

HQ USINDOPACOM

christie.t.wilson2.mil@us.navy.mil

808-477-9037 mailto:leah.j.cabanilla.civ@us.navy.mil