4-COI Guide for Contractors.pdf

This is a Certificate of Insurance (COI) Guide document applicable to the City of West Jordan, Utah's Solid Waste and Recycling Services contract opportunity. The guide provides instructions for contractors to properly complete and submit certificates of insurance as required contractual documentation. The guide outlines the essential components contractors must include on their COI submissions, including the broker and insured names that must match contract documents, verification of insurance company coverage through AM Best ratings, confirmation that projects fall within applicable policy periods, and procedures for policy renewals during project execution. The document specifies requirements for listing additional coverages, designating the certificate holder as an additional insured for both ongoing and completed operations, documenting project or event details including relevant dates, and evidencing Additional Insured and Waiver of Subrogation endorsements. Workers' compensation policy information must be completed with the certificate holder name matching contract documentation.

The guide requires contractors to clearly list general liability policy limits and other applicable coverage limits in designated sections and provide complete broker contact information and authorized signature documentation. This COI submission requirement applies to the comprehensive residential solid waste collection, recycling, and disposal services contract for approximately 27,500 residential accounts, City facilities and parks, and City-sponsored programs and events in West Jordan, Utah. Contractors responding to this solicitation must ensure their insurance documentation complies with these formatting and content requirements as part of their proposal submission.