1-WJPW26052201 Solid Waste Disposal.pdf

RFP- Solid Waste Disposal

REQUEST FOR PROPOSALS

Solid Waste and Recycling Collection Services

The City of West Jordan (“City”) is requesting proposals from qualified and experienced contractors

(“Contractor”) to provide comprehensive residential solid waste collection, recycling, and related disposal services for approximately 27,500 residential accounts, City facilities and parks, and City-sponsored programs and events.

The selected Contractor shall furnish all labor, equipment, vehicles, supervision, materials, and other resources necessary to perform the services described in this Request for Proposals (RFP).

BACKGROUND

The City of West Jordan, Utah, is a growing community in the Salt Lake Valley committed to providing reliable, efficient, and high-quality municipal services to residents and businesses.

The City currently provides automated curbside solid waste and recycling services using City-owned containers and operates several community programs, including special collection events, glass recycling drop-off locations, seasonal services, and residential dumpster rentals.

The City is seeking a Contractor that will deliver dependable service, strong customer support, accurate reporting, and cost-effective operations.

For purposes of this RFP, “Residential” is defined as an occupied dwelling unit such as a single-family house, trailer, or multi-family dwelling of three units or less, which is adjacent to a public street. Each unit of a multi-family dwelling unit is considered a separate residence.

PROJECT SCHEDULE

Date Milestone

May 22, 2026 Issue RFP

June 9, 2026 Preproposal Meeting

June 30, 2026 Proposal Question Deadline

July 9, 2026 Proposal Due Date

August 14, 2026 Anticipated City Evaluation Period

August 17, 2026 Present RFP Recommendations to the Mayor

August 24, 2026 Anticipated Notice of Award

September 25, 2026 Contract Negotiation and Preparation

July 1, 2027 Begin Contract

PROJECT DESCRIPTION

The Contractor shall provide all labor, equipment, supervision, materials, and incidentals necessary to perform comprehensive solid waste and recycling services for the City.

Core Services

At a minimum, services shall include:

• Weekly residential solid waste collection

• Residential recycling collection

• Collection at City facilities and parks

• Special event waste services

• E-waste and shredding events

• Community dumpster day events

• Residential dumpster rental program

• Glass recycling drop-off services

• Special needs (walk-up) assistance

• Tracking and reporting of all collected materials

No fuel surcharges or similar fees will be permitted. City pays tipping fees directly to the landfill.

SCOPE OF WORK

1. Residential Solid Waste Collection

Contractor shall:

• Provide weekly curbside collection using City-furnished 96-gallon containers

• Collect solid waste and recycling on the same day

• Transport waste to the Trans-Jordan Landfill

2. Residential Recycling Collection

Contractor shall:

• Provide weekly or bi-weekly (as a bid alternate) curbside collection of City-furnished 65-gallon containers

• Transport and process recyclable materials

• Bear all recycling processing costs

• Comply with HB 394 reporting requirements

• Provide transparent documentation of material destinations

3. Seasonal Waste Collection

• Provide seasonal service (weekly April–November) for City-owned 96- gallon containers

• Include alternate pricing for weekly service or elimination of this program

• Transport waste to the Trans-Jordan Landfill

4. City Facilities, Parks, and Events

Parks & Facilities

Contractor shall:

• Service all containers at locations identified in Exhibit B

• Provide and service trailer and roll-off dumpsters as specified

• Perform collection per established schedules

Events

Contractor shall:

• Provide waste services before, during, and after City events (including Western Stampede and

Demolition Derby)

• Support weekday, weekend, holiday, and after-hours events with advance notice

• Provide per-event pricing for all container types as listed in Attachment A- Cost Schedule

5. Residential Dumpster Rental Program

• Provide 36 roll-off dumpsters (including 4 for green waste only) dedicated to the program

• Perform two-business-day service rotations

• Manage all customer service and operations for delivery and pick up

• Transport and dispose of materials (green waste to designated facility, Diamond Tree in Magna, UT)

• City will pay tipping fees directly

• Dumpster delivery includes Saturday deliveries

6. Glass Recycling Drop-Off

• Provide and service three (3) glass recycling locations (subject to change)

7. Special Programs

Dumpster Day Events (3 annually- held on Saturdays)

Contractor shall:

• Provide twenty- 30- yard roll-off dumpsters

• Deliver prior to event and manage hauling logistics onsite

• Transport materials and rotate containers as needed

• City staff will manage loading

E-Waste and Shred Events (4 annually- held on Saturdays)

• Provide staffing and secure shredding services

• Accept limited quantities per resident

• Properly recycle all materials

• Comply with environmental and data security requirements

Christmas Tree Collection (listed as a bid alternate)

• Curbside collection for four (4) weeks after December 25

• Collection on regular service day

• Provide and service three (3) 30- yard roll-off dumpsters at locations determined by the City

• Transport waste to the Trans-Jordan Landfill (City pays tipping fees directly)

8. Special Needs Assistance

Provide walk-up collection service at no additional cost for eligible residents as identified by the City

9. Emergency Disaster Services

At the City’s request:

• Emergency/disaster response services within 24 hours of City’s request

OPERATIONS REQUIREMENTS

General Conditions

Contractor shall:

• Continue service during inclement weather when reasonably possible

• Provide contingency plans for service disruptions

• Complete all work without additional cost due to weather impacts

Collection Operations

• Curbside collection within two feet of curb/gutter

• Maintain equipment in safe, clean, and operable condition

• Vehicles must:

o Display company identification o Include safety equipment, GPS tracking, and cameras o Start out clean each morning

• All vehicles utilized in performance of this contract shall be powered by compressed natural gas

(CNG) or other City-approved low-emission alternative fuels, as required by the City

• Provide the City access to route tracking and service verification data

Missed Collections & Customer Service

• Notify City of intentionally skipped containers within 5 minutes with photo and reason

• Replace containers upright and properly positioned

• Respond promptly to complaints

• See below for pickup of missed containers

Education & Outreach

• Provide on-site education to residents when service issues occur (e.g., contamination, overfilled containers), including use of tags, stickers, or flyers

• Develop and provide educational materials for City use, including graphics, data, and content suitable for social media, City websites, and newsletters

• Support ongoing public education efforts related to proper waste and recycling practices

Hauling & Litter Control

• Prevent spillage and immediately clean any debris or leaks to the City’s satisfaction

• Respond to litter complaints within four (4) business hours

Collection Schedule

• Monday through Friday service

• No collection before 7:00 a.m. or after 5:00 p.m. without approval

• Provide route maps and schedules within 30 days of contract start

• Obtain City approval for any changes

Holidays

• Recognized holidays: New Year’s Day, Independence Day, Thanksgiving, Christmas

• Service delayed by one day

• Contractor responsible for public notification in coordination with the City’s Public Information

Manager

CONTAINERS

• City provides, owns, and maintains all containers

• Contractor responsible for damage to containers due to their negligence

• Collection required only for approved containers

CUSTOMER SERVICE

• Maintain a local or accessible customer service office

• Be available 8:00 a.m.- 5:00 p.m., Monday- Friday

• Provide after-hours contact

Response Standards

• Missed pickups:

o Same day if reported before 11:00 a.m.

o Next day (not business day) if reported after 11:00 a.m.

• Maintain detailed complaint logs and provide monthly summaries to the Public Works

Department

REPORTING & RECORDS

Contractor shall provide monthly reports including:

• Accounts serviced

• Tonnage by waste stream

• Diversion rates

• Disposal locations

• Missed pickups and complaints

• Event volumes

• Recycling transparency data

The City reserves the right to audit all documentation.

PERFORMANCE STANDARDS

• 99% on-time collection

• Missed pickups resolved within one business day

• Customer inquiries responded to within one business day

• Immediate cleanup of spills

MINIMUM QUALIFICATIONS

Proposers must demonstrate:

• Minimum five (5) years of providing municipal solid waste and recycling service in Utah

• Experience with similar-sized communities

• Required licenses, permits, insurance, and bonding

• Financial capacity

• No contract defaults within the past five (5) years

OPERATIONS PLAN REQUIREMENT

Proposers shall submit a plan including:

• Staffing

• Equipment

• Routing

• Customer communication

• Implementation timeline

Services must begin without interruption.

PRE-PROPOSAL MEETING

A pre-proposal meeting will be held and is strongly encouraged for all interested contractors. While attendance is not required to submit a proposal, it is the contractor’s responsibility to be fully informed of the project requirements. Contractors who do not attend assume all risks associated with missing information discussed at the meeting.

Please arrive on time. Late arrivals more than five (5) minutes after the scheduled start time may not be accommodated.

Meeting Address: West Jordan Public Works, Canyonlands Conference Room, 7960 S 4000 W, West

Jordan, UT 84084

Date: Tuesday, June 9, 2026

Time: 11:00 AM

PERFORMANCE BOND

Performance bond of 100% of the estimated value of the first year of service shall be required for this project before a contract is issued.

PROPOSAL FORMAT

The proposals should contain the following information in the general order listed. Additional proposal requirements are provided in Exhibit A:

1. Signed introductory letter including acknowledgment of all RFP requirements, conditions, and any addenda.

2. Company profile, including experience, qualifications, licenses, and history of similar municipal services.

3. Description of the project team, staffing plan, and key personnel.

4. Operations, customer service, education and outreach, and reporting/data management plans, including service approach, routing, implementation, complaint resolution, contamination reduction, public communication, and reporting capabilities.

5. Safety and compliance plan, including regulatory compliance and environmental practices.

6. Description of similar projects completed, with at least three (3) references.

7. Completed cost proposal using Attachment A – Cost Schedule. No additional fees (including fuel surcharges) will be accepted outside of this form. Attachment A – Cost Schedule includes two sheets (Solid Waste Services and Parks & Facilities). All costs are required.

SUBMITTAL REQUIREMENT

Submit your proposals electronically through the Utah Public Procurement Place (U3P Euna

Procurement) by 2:00 p.m. current Mountain Time on Thursday, July 9, 2026. Proposals submitted electronically through the Utah Public Procurement Place may require uploading of electronic attachments. The U3P will accept a wide variety of document types such as Word, Excel, and PDF attachments but does not accept all document types. You MAY NOT submit documents that are embedded (zip files), movies, wmp and mp3 files or password protected files, etc. Use of such files may cause your proposal(s) to be deemed as “Non-responsive”.

When submitting an offer electronically through the U3P, please allow sufficient time to complete the online forms and upload documents. The solicitation will end at the closing time listed in the offer. If you are in the middle of uploading your documents at the closing time, the system will stop the process and your offer will not be received by the system. It is recommended that the submission process be completed the day prior to the due date, with the knowledge that any changes/updates will be accepted up to the due date and time.

If you have any questions or need assistance while using the platform, please consult the online knowledge base, explore the FAQs, or contact the Bonfire Support Team at support.bonfire@eunasolutions.com.

Offerors are responsible for ensuring that their U3P registration information is current and correct.

Stakeholders shall not be responsible for missing or incorrect information contained in the offeror registration in the U3P. Incorrect or missing offeror registration information may result in failure to receive notification from the U3P regarding this procurement.

Proposals received after this deadline will be late and ineligible for consideration. Following the deadline, the names of those responding to the RFP may be made public.

It is the intention of the City to issue a purchase order (or contract) with reasonable promptness, to the highest scoring responsive and responsible offeror that meets the RFP requirements and specifications.

The City does not guarantee to make any purchase based upon this RFP.

An evaluation committee shall review the submittal material.

There should be no contact made with members of the West Jordan City Council, the Mayor, or any other city official or department personnel other than the Krista Smith, Purchasing Agent or designee regarding this RFP.

If only one proposal is received in response to the RFP, the purchasing agent, based on feedback from the department, may re-solicit for the purpose of obtaining additional proposals.

QUESTIONS

Questions arising subsequent to the issuance of this RFP, that could have a significant impact on the responses to the request, should be submitted in the bid Question and Answer section Event Number

#WJPW26052201, on Utah Public Procurement Place. All such questions should be received by

Tuesday, June 30, 2026 @ 10:00 a.m. MST. Answers to questions will be posted on the Utah Public

Procurement Place website which will then email the answer to all Vendors that downloaded the RFP.

Only written clarifications and addenda issued by the Purchasing Department will be binding for RFP evaluation and award of a contract or purchase order.

DISCUSSIONS WITH CONTRACTOR(S)

An oral presentation by an offeror to clarify a proposal may be required at the sole discretion of The

City of West Jordan. However, the City may award a contract based on the initial proposals received without discussion with the Contractors submitting proposals. If oral presentations are required, they will be scheduled after the submission of proposals. Oral presentations will be made at the offeror’s expense.

https://purchasing.utah.gov/training/for-vendors-training/ https://purchasing.utah.gov/training/for-vendors-training/ mailto:support.bonfire@eunasolutions.com

SELECTION OF CONTRACTOR

The City may deem any proposal non-responsive if it is not prepared and submitted in full accordance with the requirements set forth herein, and may, at its discretion, waive informalities or reject proposals lacking necessary formalities. Acceptance of a proposal does not constitute acceptance of the Contractor as a qualified or responsible entity; the City reserves the right to determine a contractor’s competence and responsibility based on its own knowledge, a review of submitted qualifications, or additional sources. Only proposals submitted by responsible and responsive proposers will be evaluated.

Contractor shall not be currently disbarred or suspended from bidding by any government agency in the

United States or Canada. Proposals will be reviewed and scored according to the following weighted criteria.

1. Cost 100- Points

2. Experience, equipment, and facilities 50- Points

3. Customer service and references 30- Points

4. Detailed safety plan 20- Points

Cost formula: 100 x (2- (Proposed Price/Lowest Proposed Price)).

AWARD

The City intends to award a contract to the responsive and responsible Contractor whose proposal is determined to be the most advantageous to the City, based on the evaluation criteria and scoring outlined in this RFP. Award shall be based on the highest scored proposal and not solely on cost.

The City reserves the right to award the contract based on the base bid, any bid alternate, or any combination of the bae bid and bid alternate, as determined to be in the best interest of the City.

TERM OF AGREEMENT

The successful Contractor may be issued a contract beginning July 1, 2027, for a period of seven

(7) years. Upon mutual agreement of the City and Contractor, the agreement may be renewed for one (1) additional period of three (3) years. The term is subject to performance and service(s) reviews. The awarded contract may be canceled at any time upon a 180-day written notice by either the City or the awarded Contractor.

PRICE ESCALATION

Prices stated are firm for the first year of this Agreement, after which price adjustments may be made annually. Any annual request for price escalation must be submitted before February 1, 2028, and February 1st of any subsequent year(s) of the remaining contract term. Approved price escalation requests will become effective on July 1 of the renewal term. The Contractor may calculate and make a written request to City that the prices be increased by the lesser of five percent (5%) or the percentage increase, if any, in the latest published Consumer Price Index, All

Urban Consumers (CPI-U), “US City Average” published by the Bureau of Labor Statistics of the

US Federal Government for the most recent twelve (12) month period, and City shall respond to such request.

If publication of said CPI index should cease, such percentage increase shall be determined by reference to a similar index, or as agreed upon by the parties. The Contractor shall send all requests for a price adjustment to the City Public Works Director.

The City reserves the right to request a price de-escalation based on the same process as listed above where applicable.

INSURANCE REQUIREMENT

Provider and Sub providers (if any) shall at all times during the term of this Agreement, without interruption, carry and maintain insurance from an insurance company authorized to do business in the

State of Utah, with an AM Best rating of A and a financial size category of X, with the types and limits of insurance as set forth in this Section.

The Provider shall provide a Certificate of Insurance with a copy of all endorsements and declarations to the City five (5) days after a request by the City; if no request has been made by the City, the Provider shall provide a Certificate of Insurance to the City no later than thirty (30) days after the execution of the Agreement entered into by the Parties. The provider must add the

City as an additional insured for ongoing and completed operations. The provider expressly agrees to waive all rights of subrogation on the part of the insurer against the City. Failure to provide proof of insurance, as required, will be deemed a material breach of the Agreement. The Provider shall not cancel or allow the insurance policy to expire unless written notice has been given to the City at least thirty (30) days prior to the cancellation or expiration. The Provider’s failure to maintain the insurance requirements below for the term of the Agreement will be grounds for immediate termination of the

Agreement.

The liability limits in this Section are the minimum requirements. To the extent the Provider maintains or causes to be maintained on its behalf, liability limits that are higher than the minimum limits stated in this Section, higher liability limits shall be required of the Provider.

A. General Liability Insurance. Bodily injury and property damage in the amount not less than $3,000,000 per occurrence and $3,000,000 aggregate. General property damage liability insurance in an amount not less than $3,000,000 per occurrence and $3,000,000 aggregate. Products and Completed Operations liability in an amount not less than

$3,000,000 per occurrence and $3,000,000 aggregate.

B. Automobile Liability Insurance. Automobile liability insurance for the Provider’s liability arising out of the use of owned (if any), leased (if any), non-owned, and hired vehicles of the Provider, with no less than $5,000,000 limit per accident for combined bodily injury and property damage and containing no-fault insurance provisions wherever applicable. All owned and/or leased automobiles shall be covered using the symbol “1” (any auto).

C. Workers’ Compensation. Statutory workers' compensation insurance (Part A). Such insurance shall also include employer’s liability (Part B) insurance with a limit of no less than $1,000,000 for each accident, disease, and employee. No owner or officer may be excluded from coverage.

D. Contractor’s pollution (Environmental) liability insurance for the Contractor’s liability arising out of their operations. Coverage shall apply to all operations undertaken by the contractor, with not less than $5,000,000 per occurrence and $5,000,000 aggregate. Any policy retro date(s) must be prior to the start of work under this agreement and must not be reset during the term of this agreement, without written approval from the City.

E. Excess Liability Insurance. The amounts of insurance required in the foregoing subsections may be satisfied by the Provider purchasing coverage in the amounts specified or by any combination of primary and excess insurance, so long as the total amount of insurance meets the required limits specified above, and the Excess Liability policy includes/in excess of all required underlying endorsements. Evidence of excess liability or umbrella policies shall include a schedule of underlying coverages

The selected COMPANY's General Liability and, Automobile Liability insurance shall at all times name the City of West Jordan, its officers, employees, and volunteers as additional insured for ongoing and completed operations, on a primary and non-contributory basis with respect arising from any work that results from this bid/contract. The COMPANY shall waive subrogation (rights of recovery) against the

City on their General Liability, Automobile Liability, and Workers’ Compensation policies.

Claims-Made Policies: If any policies are written on a claims-made basis, the policy shall provide the

COMPANY the right to purchase, upon cancellation or termination by refusal to renew the policy, an extended reporting period (Tail) of not less than two years. The COMPANY agrees to purchase such an extended reporting period if needed to ensure continuity of coverage. The COMPANY’S failure to purchase such an extended reporting period as required by this paragraph shall not relieve it of any liability under this Contract. The retroactive date of any such policy shall be no later than the date this

Contract is executed by the parties hereto. If the COMPANY purchases a subsequent claims-made policy in place of any prior claims-made policy, the retroactive date of such subsequent policy shall be no later than the date this Contract is executed by the parties hereto. The Provider agrees to maintain and evidence any claims made policies for four years beyond the expiration date of this contract.

FORMATION OF THE CONTRACT WITH THE SELECTED CONTRACTOR

After selecting a contractor, the City may conduct additional negotiations with the contractor to arrive at a best and final offer. When both parties are in agreement, a contract will be entered into and executed by the Mayor. The selected contractor will be bound by provisions of the Sample Contract attached to this RFP.

Should negotiations fail, the City reserves the right to open negotiations with the next highest-scored

Contractor(s) until a successful negotiation has been completed.

REPRESENTATION REGARDING ETHICAL STANDARDS FOR CITY OFFICERS AND

EMPLOYEES AND FORMER CITY OFFICERS AND EMPLOYEES

By submitting a proposal in response to this Request for Proposals, the offeror, or contractor represents that they have not: 1) provided an illegal gift or payoff to a city officer or employee or former city officer or employee, or his or her relative or business entity; 2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, other than as exempted in the city conflict of interest ordinance; or 3) knowingly influenced (and hereby promises that it will not knowingly influence) a city officer or employee or former city officer or employee to breach any of the ethical standards set forth in the city conflict of interest ordinance, title 1, chapter 11 of the West Jordan city code.

OTHER REQUIRED INFORMATION & MATERIALS

For all service-related purchases, the contractor will be required to sign the City Agreement for

Services. A draft copy is provided below.

A. Exceptions. If the offeror takes exception to any term, condition, or requirement set forth in this

Request for Proposal or the Agreement and any of its Exhibits and Attachments, said exceptions must be clearly identified and included in the response to this RFP. The City may not accept exception requests after the due date has expired and responses have been received.

1. Exceptions or deviations to any of the terms, conditions, or requirements must not be added to the proposal pages but must be submitted as a separate document accompanying the offeror's proposal identified as “Exceptions.”

However, any exceptions submitted may render the submission non-responsive to the requirements listed. The City shall be the sole determiner of the acceptability of any exception.

Therefore, we encourage you to

SUBMIT your questions or concerns using the Question-and-Answer process as defined in the

RFP (Questions and Clarification), rather than submitting Exceptions as part of your proposal. If allowed by the City, exceptions will be considered in the evaluation, award processes, and any future contract negotiations.

PROTECTED INFORMATION

(a) The Government Records Access and Management Act (GRAMA), codified as Utah Code

Ann., Subsection 63G-2-101, et seq., as amended, allows for limited protection of disclosure of certain confidential records. Subject to Subsection (b), all information contained in any RFPs submitted to the

City shall be classified as public, but only after the City has awarded and executed a Contract with the winning Vendor.

(b) Any Claim of Business Confidentiality submitted pursuant to Utah law and in accordance with GRAMA may, in the sole discretion of the City, be classified as protected information. By submitting this RFP, the Contractor agrees to be bound by the City’s classification of its information submitted with its RFP and releases from liability and agrees to indemnify the City for any disclosure of confidential information. The Contractor must clearly identify and describe on the Protected

Information Request Form any specific information for which an offeror claims business confidentiality protection as "PROTECTED".

(c) The City reserves the right to classify as a public record any proposal submitted that does not comply with the GRAMA statute without further discussion with the Contractor. The City may decline to designate any information as PROTECTED if the Contractor uses a blanket claim of business confidentiality and/or fails to adequately describe or specify its confidentiality claims in sufficient detail, as determined in the City’s sole discretion.

d) All materials submitted become the property of the City, including originals, and will not be returned. Materials may be evaluated by anyone designated by West Jordan as part of the proposal evaluation committee.

APPLICABILITY OF CITY CODE

The West Jordan City Code applies to this proposal process, including, but not limited to, Title 3

Chapter 1 of said code.

REJECTION OF PROPOSALS

The City reserves the right to reject any or all proposals received, and to select the proposal deemed to be the most advantageous and in the best interest of the City. Non-acceptance of a proposal will mean that one or more others were deemed more advantageous to the City or that all proposals were rejected.

INCURRING COSTS

West Jordan City will not be liable for any cost that applicants may incur in the preparation of their proposals. Proposals should be concise, straightforward, and prepared simply and economically.

Expensive displays, bindings, or promotional materials are neither desired nor required.

Exhibit A

Contractors should submit supporting information demonstrating they are qualified, responsible, and capable of performing the work required of the contract.

1. Business Information and Experience

Provide evidence that the Contractor has been in business for at least five (5) years and has a minimum of five (5) years of experience providing solid waste collection services of similar size and scope.

Include the physical address of the business location that will service this contract.

2. Equipment

Provide an itemized list of equipment to be used in performing the contract, including standby units. For each unit, include a brief description, fuel type, age, and proposed replacement schedule. Equipment must be owned by the Contractor or located at the proposed maintenance and storage facility at least fifteen (15) calendar days prior to the start of service.

3. Operations Plan

Provide a detailed operations plan describing routing methodology, service delivery, and contingency procedures for severe weather, equipment failure, or other service disruptions.

4. Customer Service

Describe the Contractor’s customer service approach and ability to respond to service requests and complaints in a timely manner. Include information on the customer service center location, staffing levels, phone capacity, quality control measures, and ability to provide electronic complaint logs to the

City. Customer service centers must be located in the continental United States or Canada and staffed with English-speaking representatives.

5. Facilities

Provide the location and description of maintenance facilities and vehicle storage sites that will be used to perform the work.

6. Safety

Provide information demonstrating the Contractor’s commitment to safety, including:

a. Safety Program – Summary of safety programs and operational protocols

b. OSHA Logs – OSHA logs for the past three (3) years

c. Loss History – Summary of liability claims for the past three (3) years, including descriptions, amounts claimed, and settlements or judgments

7. Personnel and References

a. Key Personnel – Identify key staff assigned to the contract and provide a brief summary of their experience, qualifications, and tenure.

b. References – Provide at least three (3) references from local government agencies for which similar services have been performed within the past five (5) years, including contact names and phone numbers.

Exhibit B – City Facility and Park Locations

City Facilities

Animal Shelter 6000 West New Bingham Highway

Cemetery 7951 South 1300 West

City Hall 8000 South Redwood Road

Community Arts Building 8105 South 2200 West

Fire Station #52 7950 South Redwood Road

Fire Station #53 7602 South Jordan Landing Boulevard

Fire Station #54 9351 South Hawley Park Road

Fire Station #55 7750 South 6400 West

Justice Center 8040 South Redwood Road

Parks Office 7951 South 1300 West

Pioneer Hall 1140 West 7800 South

Public Works 7960 South 4000 West

Senior Center 8025 South 2200 West

Parks

Bateman Pond 7140 S 1100 W

Bicentennial 7000 S 1890 W

Beargrass Park 5113 W Crus Corvi Rd

Brigadoon 9300 S 1400 W

Browns Meadow 9160 S 2490 W

Camelot Park 7230 S 1975 W

Colonial (Lexington) 6890 S 2040 W

Constitution 7000 S 3200 W

Country Squire 8570 S 3740 W

Cruz Corvi Park 5294 W Crus Corvi Rd

Dixie Valley 6420 S 3620 W

Dora Lee 8615 S 4480 W

Eagle 7530 S 5200 W

Facet Way 8140 S 5300 W

Grizzly 7400 S Grizzly Way

Handcart 6620 S 2850 W

Harvest Estates 6855 S 2300 W

Jordan Meadows 7480 S 2290 W

Lindsay Estates 8000 S 3850 W

Lobelia 6466 S Lobelia Dr

Maples 7540 S 6730 W

McHeather 6940 S 1440 W

Meadow Green 8400 S 3000 W

Noble Heights 7910 S 3700 W

Oaks East 8200 S 6180 W

Oaks West 8200 S 6700 W

Park Village 7630 S 4800 W

Plum Creek & Urban Fishery 8380 S 1480 W

Rail Road 8418 S 4580 W

Ranches Park/Commons 7950 S 5300 W

Rodeo Arena 8035 S 2200 W

Ron Wood Complex 6000 W New Bingham Hwy

Shadow Mountain 7360 S 5000 W

Soccer Complex Phase 1 7876 S 4000 W

Soccer Complex Phase 2 8070 S 4000 W

Stone Creek (Phase 1) 4860 W Amethyst Dr

Sunset 4800 W New Bingham Hwy

Sycamores (West) 7400 W New Sycamore Rd

Sycamores (East) 7150 W New Sycamore Dr

Teton Estates 9380 S 4170 W

Veterans Memorial 8000 S 1900 W

Vista West 9120 S 3730 W

West Jordan Meadows A 5370 W 8180 S

West Jordan Meadows B 7530 S 5360 W

Wildflower Detention 9200 S 5200 W

Maple Hill 7410 S 6500 W

NBH Detetion NBH & 6600 W

Parkside 5490 W 7900 S

Siena Vista Park 4 7490 S Mantova Way

Engfield 6347 W 7900 S

Fox Hollow Park 6120 W 8100 S

Pocket Park 7830s 7830 S 6570 W

Exhibit C – Current Garbage Schedule

AGREEMENT FOR SERVICES- PROJECT NAME

AGREEMENT FOR SERVICES

This Agreement for Services (“Agreement”) is entered into between the City of West Jordan (the “City”), a municipal corporation, and FIRM NAME (“Contractor”):

The parties agree as follows:

1. Scope of Work: The Contractor shall perform, or cause to be performed, the services according to the terms and conditions set forth in the City’s solicitation.

2. Solicitation of Services: The City solicited bids, proposals, or quotes for services identified in the Scope of Work.

Contractor timely and properly submitted a bid, proposal, or quote meeting the City’s solicitation requirements.

3. Term: This initial term will begin on the date this Agreement is signed by the last party to sign it (as indicated by the date associated with that party’s signature). The term of the Agreement shall terminate on TERMINATION DATE XX unless terminated early or extended in accordance with the terms and conditions of this contract.

4. Payment: In consideration of performing and completing the scope of work identified herein, City shall pay Contractor in an amount not-to-exceed $XX.

5. Entire Agreement: The following attachments are incorporated herein by reference and shall be part of the Agreement:

a. Attachment A: Standard Terms and Conditions

b. Attachment B: City’s Solicitation

c. Attachment C: Contractor’s Bid/Proposal/Quote

d. Attachment D: Insurance Certificate

e. Attachment E: Payment Bond (if applicable)

f. Attachment F: Performance Bond (if applicable)

CONTRACTOR

Authorized Representative Date

By:

Title:

CITY OF WEST JORDAN

Authorized Representative Date

ATTEST:

City Recorder Date

APPROVED AS TO FORM:

City Attorney’s Office Date

ATTACHMENT A

(STANDARD TERMS AND CONDITIONS FOR SERVICES)

This is for an Agreement for Services (including professional services), meaning the furnishing of labor, time, or effort by a Contractor.

1. Definitions: The following terms shall have the meanings set forth below:

a) "City" means the municipal corporation, including all departments, divisions, offices, or other organizations.

b) “City Officials” means elected officials, employees, and agents of the City.

c) "Confidential Information" means information that is deemed as confidential under applicable state and federal laws, including personal information. The City reserves the right to identify, during and after this Agreement, additional reasonable types of categories of information that must be kept confidential under federal and state laws.

d) "Solicitation" means the documents used by the City to obtain a Contractor's bid, proposal, or quote.

e) "Subcontractors" means businesses, individuals, organizations, associations, and other agents of the Contractor at any tier that are under the direct or indirect control or responsibility of the Contractor, and includes all independent Contractors, agents, employees, authorized resellers, or anyone else for whom the Contractor may be liable at any tier, including a person or entity that is, or will be, providing or performing an essential aspect of this Agreement, including Contractor's manufacturers, distributors, and suppliers.

2. Governing Law and Venue: This Agreement shall be governed by the laws, rules, and regulations of the State of Utah. Any action or proceeding arising from this Agreement shall be brought in a court of competent jurisdiction in the State of Utah. Venue shall be in West Jordan City, in the Third Judicial District Court for Salt Lake County.

3. Laws and Regulations: At all times during this Agreement, Contractor and all services performed under this Agreement will comply with all applicable federal, state, and city constitutions, laws, rules, codes, orders, and regulations, including applicable licensure and certification requirements.

4. Records Administration: Contractor shall maintain or supervise the maintenance of all records necessary to properly account for Contractor's performance and the payments made by the City to Contractor under this Agreement. These records shall be retained by Contractor for at least six

(6) years after final payment, or until all audits initiated within the six (6} years have been completed, whichever is later. Contractor agrees to allow, at no additional cost, federal and state auditors, and City staff and agents, access to all such records.

5. Conflict of Interest: Contractor represents that none of its officers or employees are officers or employees of the City or the State of Utah, unless disclosure has been made to the City.

6. Independent Contractor: Contractor's legal status is that of an independent Contractor, and in no manner shall Contractor be deemed an employee or agent of the City and therefore is not entitled to any of the benefits associated with such employment. Contractor, as an Independent Contractor, shall have no authorization, express or implied, to bind the City to any agreements, settlements, liabilities, or understandings whatsoever, and agrees not to perform any acts as an agent for the City. Contractor shall remain responsible for all applicable federal, state, and local taxes, and all FICA contributions.

7. Indemnification: Contractor shall be fully liable for the actions of its agents, employees, officers, partners, and Subcontractors. Contractor shall fully indemnify the City, its agents, elected officials, officers, and employees from all liabilities arising out of or related to the intentional or negligent acts, errors, and omissions of the Contractor and the performance of this Agreement. This section includes the right of the City to be released by Contractor and indemnified against third parties from any liabilities brought against the City for intellectual property infringement of a third party’s copyright, trademark, trade secret, or other proprietary right. The parties agree that if there are any limitations of Contractor’s liability that such limitations of liability will not apply to this section. This release and duty to indemnify shall be ongoing and survive the termination or expiration of this Agreement up and until all such statute of limitations for claims, actions, and demands have expired.

8. Limitation of Liability: If a judicial body determines that the release of liability and indemnification provision, or any part thereof, violates federal, state, or local laws, City officials shall not be liable for loss, liability, damage, damages, claims (third-party or otherwise), demands, judgments, and attorneys’ fees and costs, arising out of or related to, the intentional or negligent acts, errors, and omissions for an amount more than 20% of the contract price. This limitation of liability shall be ongoing and survive the termination or expiration of this Agreement up and until all such statute of limitations for claims, actions, and demands have expired.

9. Amendments/Change Orders: This Agreement may only be amended by the mutual written agreement of the parties, which amendment will be attached to this Agreement. Automatic renewals will not apply to this Agreement. Any changes in the scope of services to be performed under this Agreement shall be in the form of a written amendment to this Agreement, mutually agreed to and signed by both parties, specifying any such changes to time, price, or other factors arising from the changes in the scope of services. Unless the City and the Contractor have agreed in writing before the performance of additional services, the City shall not be obligated to pay for the additional services and Contractor waives all rights to seek payment for additional services.

10. Debarment: Contractor certifies that it is not presently, nor has it ever been, debarred, suspended, or proposed for debarment by any governmental department or agency, whether International, national, state, or local. Contractor must notify the City within thirty (30) days if debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in any Agreement by any governmental entity during this Agreement. Contractor shall be bound by the Debarment and Suspension section(s) of the West Jordan City Code that is in effect at the time the City seeks to debar or suspend the Contractor from further bidding or other work.

11. Termination: Unless otherwise stated in this Agreement, this Agreement may be terminated, with cause by either party, in advance of the specified expiration date, upon written notice given by the other party. The party in violation will be given ten (10) days after written notification to correct and cease the violations, after which this Agreement may be terminated for cause immediately and is subject to the remedies listed below. This Agreement may also be terminated without cause (for convenience), in advance of the specified expiration date, by either party, upon thirty (30) days written termination notice being given to the other party. The City and the Contractor may terminate this Agreement, in whole or in part, at any time, by mutual agreement in writing. On termination of this Agreement, all accounts and payments will be processed according to the financial arrangements set forth herein for approved services ordered prior to date of termination.

Contractor shall be compensated for the services properly performed under this Agreement up to the effective date of the notice of termination.

Contractor agrees that in the event of such termination for cause or without cause, Contractor's sole remedy and monetary recovery from the City is limited to full payment for all services properly performed as authorized under this Agreement up to the date of termination.

12. Nonappropriation of Funds, Reduction of Funds, or Changes in Law: Upon thirty (30) days written notice delivered to the Contractor, this Agreement may be terminated in whole or in part at the sole discretion of the City, if the City reasonably determines that: (i) a change in Federal, State, or City legislation or applicable laws materially affects the ability of either party to perform under the terms of this Agreement; (ii) that a change in available funds affects the City's ability to pay under this Agreement; (iii) the City Council fails to fund the event. A change of available funds as used in this paragraph, includes, but is not limited to, a change in Federal, State, or City funding, whether as a result of a legislative act, action by the Utah Judicial Council or by order of the President or the Governor.

If a written notice is delivered under this section, the City will reimburse Contractor for the services properly ordered until the effective date of said notice. The City will not be liable for any performance, commitments, penalties, or liquidated damages that accrue after the effective date of said written notice.

13. Suspension of Work: Should circumstances arise which would cause the City to suspend Contractor's responsibilities under this Agreement, but not terminate this Agreement, this will be done by written notice. Contractor's responsibilities may be reinstated upon advance formal written notice from the City.

14. Insurance: Contractor shall at all times during the term of this Agreement, without interruption, carry and maintain insurance from an insurance company authorized to do business in the State of Utah with the types and limits of insurance as set forth in this Section. The Contractor shall provide a Certificate of Insurance to the City five (5) days after a request by the City; if no request has been made by the City, the Contractor shall provide a Certificate of Insurance to the City no later than thirty (30) days after the execution of this Agreement. Contractor must add the City as an additional insured for ongoing and completed operations. Contractor expressly agrees to waive all rights of subrogation on the part of the insurer against the City. Failure to provide proof of insurance, as required, will be deemed a material breach of this Agreement. The Contractor shall not cancel or allow the insurance policy to expire unless written notice has been given to the City at least thirty (30) days prior to the cancellation or expiration. The Contractor’s failure to maintain this insurance requirement for the term of this Agreement will be grounds for immediate termination of this Agreement.

The required limits shall be as follows:

a) If the City’s solicitation sets forth the coverage requirements for General Liability Insurance, Automobile Liability Insurance, Workers Compensation, and Professional Liability Insurance (“Four Insurances”), the Contractor shall be required to provide those limits.

b) If the City’s solicitation did not set forth coverage requirements for any or all of the Four Insurances, the Contractor shall be required to provide those minimum limits set forth below for any of the Four Insurances that were not included within the solicitation. Any insurance coverage limits set forth in the City’s solicitation that conflict with any of the categories below shall be governed by that category set forth in the City’s solicitation. The limits below shall only apply if such category is not included within the City’s solicitation.

i) General Liability Insurance. Bodily injury and property damage in the amount not less than $2,000,000 per occurrence and $3,000,000 aggregate. General property damage liability insurance in an amount not less than $2,000,000 per occurrence and $3,000,000 aggregate. Products and Completed Operations liability in an amount not less than $2,000,000 per occurrence and $3,000,000 aggregate.

ii) Automobile Liability. Automobile Liability Insurance with a $2,000,000 per accident limit.

iii) Workers Compensation. Statutory workers' compensation insurance (Part A). Such insurance shall also include employer’s liability

(Part B) insurance in a limit of no less than $1,000,000 for each accident, disease, and employee. No owner or officer may be excluded from coverage.

iv) Professional Liability. Professional errors and omissions insurance, if applicable, in the amount not less than $3,000,000 per claim and $3,000,000 aggregate.

15. Public Information: Contractor agrees that this Agreement, related purchase orders, related pricing documents, and invoices will be public documents, and may be available for public and private distribution in accordance with the Governmental Records Access and Management Act (“GRAMA”). Contractor gives the City express permission to make copies of this Agreement, related sales orders, related pricing documents, and invoices in accordance with GRAMA. Except for sections identified in writing by Contractor and expressly approved by the City, all of which must be in accordance with GRAMA, Contractor also agrees that the Contractor's Proposal to the Solicitation will be a public document, and copies may be given to the public as permitted under GRAMA. The City is not obligated to inform Contractor of any requests for disclosure of this Agreement, related purchase orders, related pricing documents, invoices, or any documents not otherwise categorized by the City as “protected” or “controlled.”

Pursuant to GRAMA and in consideration of this Agreement, the City may, in its sole discretion, classify information on its own accord or in response to a Claim of Business Confidentiality. If any conflicts exist between this document and any other documents signed by the parties regarding confidentiality, this provision shall govern.

16. Personal Data Privacy: As required under Utah code, to the extent Consultant processes or accesses personal data as part of its duties under the Agreement, Consultant agrees to comply with the requirements of Title 63A, Chapter 19 of Utah code in the same manner as the City.

17. Acceptance and Rejection: The City shall have thirty (30) days after the performance of the services to perform an inspection of the services to determine whether the services conform to the standards specified in the Solicitation and this Agreement prior to acceptance of the services by the City.

If Contractor delivers nonconforming services, the City may, at its option and at Contractor's expense: (i) return the services for a full refund; (ii) require Contractor to promptly correct or reperform the nonconforming services subject to the terms of this Agreement; or (iii) obtain replacement services from another source, subject to Contractor being responsible for any cover costs.

18. Invoicing: Contractor will submit invoices within thirty (30) days of Contractor's performance of the services to the City. The prices paid by the City will be those prices listed in this Agreement, unless Contractor offers a prompt payment discount within its Proposal or on its invoice.

19. Time is of the Essence: The services shall be completed by any applicable deadline stated in this Agreement. For all services, time is of the essence.

Contractor shall be liable for all reasonable damages to the City and…