4-Certificate of Interested Parties 25.pdf
PDF 166 KB Posted
- Attached to
- Comprehensive Advertising and Media Services
- Solicitation number
- 26-364
- Issued by
- Dallas County, Texas
About this file
This is a Certificate of Interested Parties disclosure document required by Richardson ISD (RISD) in Texas for the Comprehensive Advertising and Media Services contract opportunity. The document outlines compliance requirements under House Bill 1295, which mandates that all business entities submitting proposals must complete and submit Form 1295 (Disclosure of Interested Parties) to the Texas Ethics Commission electronically. All vendors, regardless of whether interested parties exist, must electronically complete, print, sign, and submit Form 1295 with their proposals. The form requires identification of any persons with controlling interests in the business entity or those actively participating in facilitating or negotiating the contract terms, including brokers, intermediaries, advisers, or attorneys. Proposers must file the form using the Texas Ethics Commission's online filing application, print the completed form with its unique certification number, and include the signed certification with their proposal submission.
RISD must acknowledge receipt of the filed Form 1295 by notifying the Texas Ethics Commission no later than 30 days after contract execution, at which point the Commission will post the completed form to its website within seven business days. The Texas Ethics Commission provides instructional resources including FAQs and video tutorials on the filing process to assist first-time business users and those creating certificates. Failure to properly submit the completed Form 1295 may result in RISD's inability to execute a contract with the proposing business entity, making this disclosure a mandatory prerequisite for proposal consideration in this procurement.
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RICHARDSON ISD CERTIFICATE OF INTERESTED PARTIES – FORM 1295
Certificate of Interested Parties (Form 1295 – must be filled out electronically with the Texas Ethics Commission’s online filing application, printed out, signed, and included in proposal response.)
RISD is required to comply with House Bill 1295, which amended the Texas Government Code by adding Section 2252.908, Disclosure of Interested Parties. Section 2252.908 prohibits RISD from entering into a contract resulting from this RFSP with a business entity unless the business entity submits a Disclosure of Interested Parties (Form 1295) to RISD at the time business entity submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Texas Ethics Commission.
“Interested Party” means a person:
a) who has a controlling interest in a business entity with whom RISD contracts; or
b) who actively participates in facilitating the contract or negotiating the terms of the contract, including a broker, intermediary, adviser, or attorney for the business entity.
“Business Entity” means an entity recognized by law through which business is conducted, including a sole proprietorship, partnership, or corporation.
As a “business entity,” all vendors must electronically complete, print, sign, and submit Form 1295 with their proposals even if no interested parties exist.
Proposers must file Form 1295 electronically with the Texas Ethics Commission using the online filing application, which can be found at https://www.ethics.state.tx.us/filinginfo/1295/ .
Proposers must use the filing application on the Texas Ethics Commission’s website to enter the required information on Form 1295. Proposers must print a copy of the completed form, which will include a certification of filing containing a unique certification number. The Form 1295 must be signed by an authorized agent of the business entity.
The completed Form 1295 with the certification of filing must be filed with RISD by including the completed form in the proposal response.
RISD must acknowledge the receipt of the filed Form 1295 by notifying the Texas Ethics Commission of the receipt of the filed Form 1295 no later than the 30th day after the date the contract binds all parties to the contract. After RISD acknowledges the Form 1295, the Texas Ethics Commission will post the completed Form 1295 to its website within seven business days after receiving notice from RISD.
Link for FAQ’s and further information regarding certification requirement:
https://www.ethics.state.tx.us/resources/FAQs/FAQ_Form1295.php#Q3
Instructional Video – First Time Business User:
• https://www.ethics.state.tx.us/filinginfo/videos/Form1295/FirstLogin-Business/Form1295Login- Business.html
Instructional Video – How to Create a Certificate:
• https://www.ethics.state.tx.us/filinginfo/videos/Form1295/CreateCertificate/CreateCertificate.html https://www.ethics.state.tx.us/filinginfo/1295/ https://www.ethics.state.tx.us/resources/FAQs/FAQ_Form1295.php#Q3 https://www.ethics.state.tx.us/filinginfo/videos/Form1295/FirstLogin-Business/Form1295Login-Business.html https://www.ethics.state.tx.us/filinginfo/videos/Form1295/FirstLogin-Business/Form1295Login-Business.html https://www.ethics.state.tx.us/filinginfo/videos/Form1295/CreateCertificate/CreateCertificate.html
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