4-Bid Bond and Bid Check Authorization Form.pdf
PDF 178 KB Posted
- Solicitation number
- 25/0393
- Issued by
- Harris County, Texas
About this file
This is a Bid Bond Confirmation and Bid Check Return Authorization Form for Harris County, Texas, establishing the requirements and procedures for bid security submission related to an Invitation to Bid for Water Line Rehabilitation at Deussen Park for Harris County Precinct 1. Bidders may submit bid security in one of two forms: either a bid bond or a cashier's check. Cashier's checks must be physically delivered in a sealed envelope referencing the Job Number to 1111 Fannin, 12th Floor, Houston, TX 77002 before the submission deadline. All checks must be payable to Harris County in the required amount and must not be made payable to any individual. The form requires bidders to complete applicable sections identifying their bid security method, amount, and contact information, and to authorize Harris County to return the bid check via regular mail upon becoming an unsuccessful bidder, upon replacement with a performance bond and payment bond if required, or upon contract completion.
Bid security retention procedures vary depending on procurement type. For sealed bids, the County Clerk may retain the bid checks of the three lowest bidders until after award, contract approval, and receipt of required performance and payment bonds, while all other bidders' checks are returned within seventy-two hours following bid opening. For RFPs, the Office of the Purchasing Agent retains all bid checks until after award, contract approval, and receipt of required bonds. Harris County assumes no liability for return of bid checks via regular mail. The form was revised on March 24, 2021 and includes separate sections for completion by both bidders and county administrative personnel for record-keeping purposes, including ledger number and department information.
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Text version
BID BOND CONFIRMATION AND BID CHECK RETURN AUTHORIZATION FORM
When submitting through Bonfire and electing to provide a cashier’s check in lieu of a bid bond, the cashier’s check must be physically dropped off in a sealed envelope referencing the Job No. before the due date at 1111 Fannin, 12th Floor, Houston, TX 77002.
Offeror must complete this form and return through Bonfire submission. All bid checks must be for the required amount and be payable to Harris County, not payable to any individual.
If a bid, the County Clerk may retain the bid checks of the three lowest bidders until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond. The County Clerk shall return the bid checks of all other bidders at any time within seventy-two (72) hours following the opening of bids.
If an RFP, all bid checks will be retained by the Office of the Purchasing Agent until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond.
Authorization is hereby granted for Harris County to return the bid check via regular mail without liability of any kind or nature to the address listed below if:
1. we are an unsuccessful bidder, or
2. a performance bond, and payment bond, if required, has replaced the bid check, or
3. upon completion of contract.
_______Bid Bond Submission (Complete required information within Section A)
_______Cashier’s Check Submission (Complete required information within Section B)
Bid for:
Section A – Bid Bond Number , Surety Name
Dated in the amount of $____________________.
Section B - Cashier's Check Number , Drawn on
Bank of , Dated in the amount of $____________________.
Name:
Business Address:
Signature:
Mailing Address:
City & State: Zip Code:
Telephone: _____________________ Email:
For Use of County Clerk/Purchasing Agent Only:
Date Check Mailed: By:
Ledger Number: Dept:
Revised 3/24/21
| Bid for: |
| Section A Bid Bond Number: |
| Surety Name: |
| Dated: |
| in the amount of: |
| Drawn on: |
| Section B Cashiers Check Number: |
| Bank of: |
| Dated_2: |
| the amount of: |
| Name: |
| Business Address: |
| Mailing Address: |
| City State: |
| Zip Code: |
| Telephone: |
| Email: |
| Date Check Mailed: |
| By: |
| Ledger Number: |
| Dept: |
| Check Box1: Off |
| Check Box2: Off |
File details come from the government source that posted it. Updated .