4-Attachment C - SOW.pdf

ATTACHMENT C: PERFORMANCE REQUIREMENTS

Utah Association for the Education of Young Children (UAEYC)

Teacher Education and Compensation Helps (T.E.A.C.H.) contract

I. CONTRACTOR RESPONSIBILITIES

A. Contractor shall meet the specifications as outlined by the national T.E.A.C.H. Early Childhood National Center to remain a licensed T.E.A.C.H. early childhood program administrator.

B. Contractor shall develop an application process and evaluate applications in accordance with an objective rubric based on T.E.A.C.H. National requirements. Adjustments to the rubric to meet programming needs must be reviewed and approved by the T.E.A.C.H. Committee.

1. Application must indicate whether sponsoring programs currently serve children receiving state subsidy funding.

2. Recipients of DWS, OCC T.E.A.C.H. funding shall be prioritized in accordance with

Attachment D: Prioritization of Applicant Acceptance.

C. Contractor shall expend funds as based on the budget review and determination as set by DWS and Contractor during annual review.

1. Contractor shall submit an invoice and accompanying documentation for each semester as follows:

a. September 30 for final summer expenses

b. January 31 for final fall expenses

c. June 30 for final spring expenses

2. Accompanying documentation shall include: the names of the participants awarded with DWS, OCC T.E.A.C.H. funding, the sponsoring employer of each participant, the ages of children with whom each participant works, the enrolled courses for each participant, and the itemized costs associated therein.

3. An annual review of the budget will take place by DWS. DWS and UAEYC will negotiate a new budget annually.

D. Contractor shall submit a semester report (Fall, Spring, Summer) along with the invoice at the end of each semester, which will include the following information:

a. List of recipients that includes:

i. First and Last Name

ii. Date they began the program and if they are currently inactive

iii. Position

iv. Name of Employer

v. Institute of Higher Education name

vi. Ages of Children with whom they work

vii. AA or BA student

viii. Number of Graduates in the quarter

ix. Number of Withdrawals in the quarter

b. List of anticipated recipients that includes the date that they began or the date they are anticipating beginning T.E.A.C.H.

c. Any other program information UAEYC would like to share with DWS, OCC

E. Contractor shall submit an annual written summary, no longer than three pages, describing how the funds were expended and outcomes met with the grant funding. This report will be due no later than June 30th of each year and must include the following information:

1. Number of participants enrolled in a T.E.A.C.H.-affiliated early childhood associate degree or bachelor’s degree program for the summer, fall, and spring semesters completed within the fiscal year.

2. Additional documentation with the names of participants enrolled, sponsoring employer, the ages of children with whom the participant works, courses completed for each participant, and average grade point average (GPA).

3. Number of completed contracts, number of completed degrees and the attrition rate for the fiscal year, and information regarding whether the participant received a bonus or raise from their sponsoring employer at the successful completion of a contract.

4. Documentation that shows DWS, OCC funds were expended appropriately must be submitted with the annual written summary. The yearly expenses must be accounted for through an itemized costs document. This document should separate costs to indicate costs reimbursed through Infant Toddler Set Aside funds.

F. Any contact information provided by OCC that includes names, phone numbers, emails or location (city and county) of child care providers can solely be used for the purposes of outreach and recruitment efforts for the T.E.A.C.H. program.

II. DWS, OCC RESPONSIBILITIES

A. DWS, OCC will provide a tiered contact list of programs serving children receiving subsidy funding, which the Contractor will use to prioritize acceptance of participants in accordance with Attachment D: Prioritization of Applicant Acceptance.

B. DWS, OCC will distribute the funds to the Contractor upon execution of the Contract and timely receipt of invoices and required documentation within 45 days of the end of each semester.

C. DWS, OCC will assist the Contractor in targeted outreach to potential T.E.A.C.H. participants.

D. DWS, OCC's director may provide copies of the Contractor's written summary to the OCC

Advisory Committee upon successful completion of the grant period.