4-Attachment B - Sole Source Letter.pdf

This is a Sole Source Letter from the Utah Division of Purchasing supporting a Notice of Intent to Award a Contract Without Competition for the Maryland Department of Transportation's MD27-1 Helicopter Hoist Overhaul project. The letter documents the justification for sole source procurement, establishing that only one source is available for the specialized helicopter hoist overhaul services required. The procurement unit has determined that the nature of the equipment and the specific technical requirements necessitate awarding the contract without engaging in a standard competitive bidding process, as alternative vendors capable of performing this specialized aviation maintenance work are not available in the marketplace.

The sole source determination is based on the unique and proprietary nature of helicopter hoist systems and the limited pool of qualified vendors certified to perform overhaul and maintenance services on this equipment. The letter serves as the formal justification required under the Utah Procurement Code to proceed with a non-competitive award, ensuring compliance with state procurement regulations while allowing the Division of Purchasing to move forward with contracting directly with the single qualified source capable of meeting the technical specifications and safety requirements for the helicopter hoist overhaul project.