4-Attachment B Scope of Work.pdf

Attachment B Scope of Work

BOPP Trauma-Informed Services

1. Background The Utah Office for Victims of Crime (UOVC) previously administered funding authorized through the Department of Criminal Justice (DOCJ) to support the establishment of a Victim Advocacy and Service Program Coordinator (VASPC) position for the Utah Board of Pardons and Parole (BOPP).

Since that time, BOPP’s victim services infrastructure and organizational capacity have significantly evolved. BOPP now employs two full-time victim services coordinators, additional support staff, and utilizes the MyVoice victim notification system.

As a result, the Board’s needs have expanded beyond direct victim service delivery and increasingly focus on internal capacity building, trauma-informed organizational practices, clinical consultation, staff wellness, and policy development.

BOPP intends to supplement this award with additional funding to expand the scope of services and support trauma-informed clinical consultation for Board members and staff.

2. Population Served Services supported through this award are intended to benefit:

● Victims and survivors of crime;

● Board of Pardons and Parole staff;

● Members of the Board of Pardons and Parole;

● Criminal justice system partners; and

● Trauma-informed decision-making processes within BOPP.

3. Scope of Work The contractor shall provide trauma-informed clinical consultation, training, policy support, and victim service coordination for BOPP.

The contractor will:

A. Work with BOPP to understand the Board’s mission, function, and processes in service delivery. Collaborate with BOPP victim coordinators on work process development, in-service skill development, and referrals to victims of crime for additional community resources.

B. Increase community understanding of BOPP processes through providing training to victim advocates in all segments of the criminal justice system. Work with BOPP’s director of public outreach and transparency to design presentation materials and coordinate strategic outreach efforts.

C. Represent the Board in policy conversations around victim services, including the Victims’ Bill of Rights (77-37-3); victim notification; improving connections between segments of the system, such as system-wide case management; and, in collaboration with BOPP’s legislative liaison, represent the Board on legislative and other policy efforts.

D. Provide crisis intervention and direct services related to secondary trauma for staff and Board members, including in-service training and individual-level assistance, as needed. Promote BOPP wellness through participation on the Wellness Committee, particularly adding a clinical perspective.

E. Serve as a consultant to Board members to answer questions about victim impact, trauma-informed hearing design, and provide clinical perspective on offender mental health assessments and hearing materials to improve the quality of Board decision making.

F. Provide expertise to improve work processes and design service delivery, specifically regarding wellness, victim services, and trauma-informed service topics.

G. Interact with the Division of Correctional Health Services (Utah Department of Health and Human Services) and the Utah Department of Corrections to continue to improve the quality of mental health service coordination, proper referrals by the Board, and process improvements.

H. Coordinate and collaborate with appropriate interagency partners to develop procedures that ensure victims receive “warm handoffs” when referrals and handoffs are appropriate and beneficial to the victim.

I. Ensure that BOPP has a full understanding of and compliance with the Victims’ Bill of Rights in its service provision.

J. Have the skills and abilities to serve multiple populations, including survivors of crime, individuals under the Board’s jurisdiction, Board members and staff, with professionalism, compassion, and understanding.

K. Keep accurate records of time spent on grant activities for cost accounting purposes.

L. Deliver internal, organizational work products – training events, case consultation, policy development – and external services – outreach efforts, resource provision, victim services – with commensurate facility and expertise.

4. Experience Experience should include:

Individual Providers

● Licensed Clinical Social Workers (LCSWs)

● Licensed Psychologists

● Other licensed mental health professionals in good standing

A contractor must possess a minimum of three (3) years of professional experience.

Organizations

● Nonprofit organizations serving victims of crime or justice-involved individuals

● Governmental agencies with responsibilities related to the criminal justice system

Organizational contractors must demonstrate their ability and commitment to employ, contract with, or assign a qualified licensed mental health professional to perform the required services.

5. Qualifications The contractor or assigned staff member should possess:

● A clinical background in mental health services;

● Experience providing clinical perspective on psychological evaluations;

● Demonstrated expertise in trauma-informed care and its application within criminal justice settings;

● Knowledge of adult learning principles and professional training methods;

● Familiarity with victim issues and victim rights;

● Understanding of public policy and legislative issues affecting crime victims and criminal justice agencies; and

● Ability to work effectively with victims, justice-involved individuals, Board members, staff, and partner agencies.

6. Application Requirements Contractors must submit:

A. A Letter of Application that includes:

a. Contractor information;

a. Organizational information (if applicable);

b. Primary contact information; and

c. The signature of the contractor or authorized representative;

B. A Grant Narrative not to exceed five (5) pages using a minimum 12-point font.

a. Describe your experience working to provide trauma-informed mental health services in the criminal justice system, which could include providing clinical services to justice-involved individuals or survivors of crime. If there is no prior experience, please list any other relevant experiences and describe how you would approach working in this area.

b. Describe your experience in the nonprofit or government sectors, which could include policy design related to clinical services, trauma-informed programs, employee wellness, employee development or similar experience. If you have no prior experience, please list any other relevant experiences and describe how you would approach working in this area.

c. Describe your experience teaching in an academic or professional environment. Please include topics or courses taught and describe the environment and audience.

d. Discuss your approach to providing guidance to members of the Board of Pardons and Parole about trauma-informed approaches to hearing from survivors of crime.

e. Discuss your approach to providing your clinical perspective to members of the Board of Pardons and Parole about offender mental health and treatment information for parole release or other decisions under the Board’s purview.

f. Describe in detail the mission and history of your organization. If the proposed grantee is an individual service provider, please provide your clinical philosophy and what expertise and assistance you would bring to the Board of Pardons and Parole.

C. A resume or curriculum vitae for the proposed licensed clinician

a. If the clinician has not yet been selected, submit the resume of the hiring official and a description of the recruitment plan.

D. A one-page budget identifying the total cost of the proposed position and any associated costs necessary to perform the Scope of Work, along with a brief narrative explaining how the requested funds will support the proposed services and position.

7. Application Review

Applications will be reviewed by a multidisciplinary committee with expertise in victim services, behavioral health, trauma-informed care, and criminal justice. The review process consists of three phases: (1) a Pass/Fail Minimum Mandatory Requirements Review to determine whether the application meets all solicitation requirements; (2) a Technical Evaluation of applications that successfully pass the minimum requirements review; and (3) a Cost Evaluation to assess the reasonableness, cost-effectiveness, and overall value of the proposed budget. Only applications meeting all Minimum Mandatory Requirements will advance to the Technical and Cost Evaluation phases.

Minimum Mandatory Requirements

A. Eligibility: Must meet the eligibility requirements identified in this solicitation.

B. Clinical Capacity: Nonprofit and governmental contractors must demonstrate the ability to provide a qualified licensed mental health professional to perform the required services.

C. Completeness of Proposal: Must submit all required information.

Technical Evaluation Criteria

Contractors meeting all Minimum Mandatory Requirements will be evaluated using the following criteria.

D. Trauma-Informed Mental Health in Criminal Justice Settings (225 points)

Evaluators will assess the contractor's experience providing trauma-informed mental health services in criminal justice settings, including work with survivors of crime, justice-involved individuals, and criminal justice professionals, as well as the ability to apply clinical expertise and trauma-informed principles in complex decision-making environments.

E. Nonprofit, Government, and Policy (150 points).

Evaluators will assess the contractor's experience working within nonprofit, governmental, or criminal justice organizations; understanding of public-sector systems and partners; and experience developing or implementing policies, programs, or organizational practices related to behavioral health, victim services, or related fields.

F. Training and Professional Development (75 points).

Evaluators will assess the contractor's experience designing and delivering professional training, educating adult learners, communicating complex information effectively, and providing training relevant to trauma-informed care, victim services, behavioral health, or criminal justice.

G. Victim Services and Trauma-Informed Practices (100 points).

Evaluators will assess the contractor's knowledge of victim-centered and trauma-informed practices, ability to advise on victim impact and trauma considerations, and experience supporting victim service programs or systems.

H. Offender Mental Health Consultation (100 points).

Evaluators will assess the contractor's clinical expertise related to offender mental health, ability to communicate clinical information to non-clinical audiences, and experience providing consultation that supports informed decision-making.

I. Organizational Mission Expertise (150 points).

Evaluators will assess the extent to which the contractor's mission, qualifications, expertise, and organizational capacity align with the objectives of this funding opportunity and demonstrate a commitment to trauma-informed and victim-centered practices.

Cost Evaluation

Evaluators will assess the reasonableness, cost-effectiveness, and overall value of the proposed budget in relation to the Scope of Work, proposed activities, qualifications, and anticipated outcomes.

8. Project Timeline The initial award period is one (1) year. At the discretion of the Department, and subject to satisfactory performance, continued program need, and the availability of funding, the award may be renewed for up to four (4) additional one-year terms.

9. Budget Budget: Up to $154,000 annually, contingent upon availability of funds.

Expected Number of Awards: 1

Funding is provided through the Utah Office for Victims of Crime (UOVC) and the Utah Board of Pardons and Parole (BOPP).

10. Contract Conditions Contractor must:

● Use funds solely for approved grant purposes;

● Comply with all applicable state and federal requirements;

● Participate in grant monitoring activities;

● Maintain financial and programmatic records;

● Submit required performance and fiscal reports; and

● Cooperate with reasonable requests for information related to grant administration and evaluation.

Renewal eligibility: Evaluation of the grant for renewal purposes will include input from the Board as the primary recipient of services. Specifically, at least 60 days prior to the end of the grant year, prior to renewal, DOCJ will engage with BOPP to assess the efficiency and effectiveness of funding use. Both DOCJ and BOPP shall retain the right to decline renewal of its portion of the grant funds in subsequent years should the quality of services fail to meet the Board's needs.

11. Reporting Requirements Contractor will be required to submit:

● Programmatic performance reports;

● Fiscal expenditure reports;

● Documentation of deliverables and outcomes; and

● Additional information requested for grant monitoring and compliance purposes.

Required reporting schedules and required formats will be provided.

12. Award Notification

Applications will be reviewed following the closing date by an evaluation committee. The highest-scoring application will be selected for award, subject to approval and execution of a grant agreement.

Contractors will be notified in writing of selection status following completion of the review process.

The anticipated award period is July 1, 2026 through June 30, 2027. All awards are contingent upon availability of funds and execution of required agreements.