4-Attachment 2 - Bid Form.pdf

This is a Bid Form for the Rockwood School District's 2026-27 District Wide Prepaid Copier Paper procurement in Missouri. The district is soliciting bids for acid-free, 8.5" x 11", 20 lb., 92 brightness white USA-milled copy paper in 5,000-sheet cases for use in laser printers and high-speed copiers. The total procurement spans two semesters: the first semester (July 1, 2026 – December 31, 2026) requires 3,155 cases, and the second semester (January 1, 2027 – June 30, 2027) requires an additional 3,155 cases, for a combined total of 6,310 cases. The paper must perform satisfactorily in all district equipment with minimal jams, and should equipment damage occur beyond industry standards, the supplier must provide replacement paper and inventory. Delivery is to be made on an as-needed basis with a 5-case minimum order requirement.

Bidders must submit pricing on a per-case basis for each semester with F.O.B. Destination terms and indicate total costs for the respective periods. Vendors are required to maintain management of inventory throughout the contract term and must continue stocking and delivering paper on an as-needed basis to individual locations until all remaining inventory is dispensed by June 30, 2027. Bidders must also specify whether they will serve as the Vendor Manager for Inventory and whether they can accommodate delivery on an as-needed basis. The district reserves the right to request sample reams of paper from bidders prior to award.