2-Attachment 1 - Acknowledgement Form.pdf

This is an Acknowledgement Form for a Request for Proposal (RFP) issued by the Rockwood School District in Missouri for district-wide prepaid copier paper. The procurement seeks copy paper specifically designed for use in laser printers and high-speed/high-volume copiers and reproduction equipment. The required paper specifications include acid-free, 8" x 11" format, 20 lb. weight, 92 brightness rating, white color, USA-milled paper packaged at 5,000 sheets per case. The paper must perform satisfactorily across all district printers and copiers with minimal jams attributable to paper quality; should equipment jams occur beyond industry standards, the supplier must provide replacement paper and inventory replacement. The district reserves the right to request sample reams for evaluation. The contract term extends through June 30, 2027, with the vendor responsible for inventory management throughout the agreement period and continuing on-demand delivery to individual locations after that date if paper remains undispensed.

Proposers submitting bids must complete and return the Acknowledgement Form as part of their proposal, confirming their understanding, agreement, and certification of compliance with all RFP terms, conditions, requirements, and specifications, as well as any addenda issued. The form requires documentation of the proposer's company information, company officers, receipt acknowledgment of any addenda, and certification that the company has read and agrees to all RFP terms and conditions. All proposal terms and conditions remain open for a minimum of 90 days from the proposal submission deadline. The vendor is required to maintain inventory management during the contract term and provide replacement inventory if equipment jams occur due to paper quality issues beyond industry standards.