4_Atch1_SOW_CHP_20260817.pdf

Attachment 1 to Solicitation No. FA520926Q0071

Statement of Work (SOW)

Purchase of Combined Heat Plant (CHP) Materials for Yokota Air Base, Japan

17 August 2026

1. Description of Requirement. The Contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to supply ammonia water and standard gases for the combined heat plant (CHP) at Yokota Air Base, Japan, as set forth in the Statement of Work (SOW) and the Price List in accordance with (IAW) the terms and conditions of the Blanket Purchase Agreement (BPA) and applicable Government of Japan (GOJ) laws, regulations, and business practices.

1.1. Delivery Location. Building (Bldg.) 541, CHP, behind Bldg. 570 (Yokota Community Center

(YCC)) at Yokota Air Base (Fussa-shi, Tokyo, 197-0001).

1.2. Item Specifications.

1.2.1. Ammonia Water.

Item

No.

Item Name

Estimated

Annual

Quantity

Unit Description or equal

A001 Ammonia Water, 19%

(INV ID 1650909)

36,000 Gallon Ammonia Water Concentration 19%, 6850PHM00400850

Concentration at Shipment 19%, (860L Ammonia Specific Gravity 0.98)

MFG: Nitto Chemical Industry Co., Ltd.

P/N: Ammonia Water 19%

Estimated Frequency: Under full load, the

6,000 GL tank will need to be refilled frequently.

Annual History of Maximum Quantity per delivery: Max – 2,400 gallon or up to maximum loading capacity per delivery vehicle

A002 Disposal Charge

(Excess Ammonia

Water)

TBD Gallon Disposal of Excess Ammonia Water

Concentration

Refer to paragraph 1.2.1.2. for details.

Estimated Frequency: As necessary.

1.2.1.1. Delivery Requirements. The Contractor shall furnish ammonia water and replenish the ammonia water tank at the CHP in accordance with industrial practice and Japanese laws.

1.2.1.1.1. Vehicle Requirements. A delivery vehicle shall have a pumping capability. Pump specifications must meet or exceed JRZL/ZLNH ROTARY LOBE PUMP JRZL330-102-12/ZLNH330-

102-12. The pump truck requires DIXON RH100 Connection to fill the tank.

1.2.1.1.2. Spillage Prevention. The Contractor shall use spill containment, i.e., use of a leak collection unit as well as cleaning apparatus to prevent any leaks. Additionally, the Contractor shall prevent any leaks when clearing the nozzle and the unloading system lines after unloading is completed.

1.2.1.1.3. Recapture of Vaporized Ammonia. The Contractor shall recapture the vaporized ammonia in the ammonia tank into the Contractor’s tank truck as the tank is being filled up with ammonia water.

1.2.1.2. Disposal of Excess Ammonia Water Concentration (Item No. A002). In case the Contractor attempts delivery for ordered quantity and cannot unload all the quantity, the Contractor shall immediately and promptly dispose of the remaining unused quantity and may charge disposal fees to the

Government under the non-priced item (NPI). The dispose fee charge price will be negotiated on an as needed basis and shall not include any excessive charges for other direct cost elements for disposal of unused quantities. The Contractor shall submit the details of the cost breakdown associated with the disposal. When the cost of this item is over $25,000.00 (or equivalent Japanese Yen converted by the current budget rate set forth by the U.S. Forces in Japan at the time when the call is placed), the order will be placed by the Contracting Officer.

1.2.2. Standard Gases.

Item

No.

Item Name

Estimated

Annual

Quantity

Unit Description or equal

B001 Standard Gas, N2+O2, 2%, CEMS

Gas

(INV ID 1650913)

6 Each Oxygen + Nitrogen (O2+N2) (Non-flammable, Non-toxic Mixed Gas), Compressed Gas, Gas Standard, N2+O2, Gas Span: Zero, Gas:

O2, Concentration Value (NOM) 2%, Balance N2, Filling Pressure 11.76MPa, Percentage Included 1.8~2.0%, Capacity: 47L (7.0 m3) CEMS Gas

Estimated Frequency: Under full load, 1 tank will need to be replaced a minimum once every

60 days (6 times per year)

B002 Standard Gas, N2+NO+CO, CEMS

(INV ID 1650912)

6 Each Nitric Oxide + Carbon Monoxide + Nitrogen

(NO+CO+N2) (Non-flammable, Non-toxic

Mixed Gas)

Gas Standard, N2+NO+CO, Gas Span:

SPAN1, Concentration Value (NOM) NO:

90PPM CO: 180PPM,

Balance N2, Filling Pressure 9.8MPa, Percentage Included NO81~99PPM

CO162~198PPM,

B003 Standard Gas, N2+O2, 18%, CEMS Gas

(INV ID 1650914)

6 Each Oxygen + Nitrogen (O2+N2) (Non-flammable, Non-toxic Mixed Gas), Compressed Gas

Gas Standard, N2+O2, Gas Span: SPAN3, Gas: O2, Concentration Value (NOM) 18%, Balance N2, Filling Pressure 11.76MPa, Percentage Included 16.2~19.8%, B004 Standard Gas, N2+NO2, CEMS

(INV ID 1636750)

8 Each Nitrogen Dioxide + Nitrogen (NO2+N2) (Non-flammable, Non-toxic Mixed Gas) Compresses

Gas, Gas Standard, N2+NO2, Gas Span: SPAN4, Gas: NO2, Concentration Value (NOM)

90PPM,

Balance N2, Filling Pressure 11.76MPa, Percentage Included NO2 81~99PPM, Capacity: 47L (7.0 m3) CEMS Gas, 6830PHM00399737

60 days (8 times per year)

B005 Standard Gas, N2+NH3, CEMS

(INV ID 1650911)

4 Each

Ammonia + Nitrogen (NH3 + N2) (Non-flammable, Non-toxic Mixed Gas), Compressed Gas

Gas Standard, N2+NH3, Gas Span: SPAN5, Gas: NH3, Concentration Value (NOM)

90PPM,

Balance N2, Filling Pressure 9.8MPa, Percentage Included NH3 85~95PPM,

1.2.2.1. Delivery Requirements. Upon delivery, the Contractor shall place and secure the requested item(s) at the designated area within the CHP and collect empty cylinder(s) from the Government property.

1.2.2.2. The Contractor is NOT required to connect the cylinder(s) to the CHP machine at the time of delivery. The Government will replace empty cylinder(s) with new cylinder(s).

1.3. Safety Requirements.

1.3.1. Personal Protective Equipment (PPE). The contractor personnel shall wear a high visibility vest and a hard hat at the delivery site as a safety and precautionary measure.

1.3.2. Safety Data Sheet (SDS). The Contractor shall submit to the Requiring Activity and the

Contracting Office the latest SDS of each item in English and/or Japanese. In the event that the English version is not available in the industry, the Contractor may submit the Japanese version with its statement that the English version is not available in the industry.

1.3.3. Spillage. The Contractor shall immediately report any spills to the Government Representative

(GR). The Contractor shall be responsible for any spills or hazardous chemical releases resulting from the failure of its or its subcontractor’s delivery equipment or from failure of attendant delivery personnel to properly perform their duties. The Contractor shall take immediate and appropriate actions to clean up any spill, including cleaning equipment and supplies, at no additional cost to the Government. The

Contractor shall be responsible for clean-up of spillage and contaminated matter in accordance with all applicable laws and regulations.

1.4. Security Requirements. The delivery site is located within the controlled area. The Government will provide an escort at the delivery site. Once orders are placed, the Contractor shall coordinate a delivery schedule with the GR prior to the delivery date(s).

1.5. Disposal of Materials. All debris and unserviceable materials generated under this BPA, such as industrial waste and non-recyclable materials, shall be disposed of off-base by the Contractor in accordance with the laws of Japan.

2. General Information.

2.1. Government Representative (GR). The Government’s technical point of contact (POC) is 374th

Civil Engineer Squadron, Operations Flight, Operations Engineering, Material Control (374

CES/CEOEM). The responsible officers, i.e., Chief and/or NCOIC of 374 CES/CEOEM, will be reached at DSN: 225-8844 or Commercial: 042-552-2510 or 2511, Ext. 5-8844. The GR, with assistance from

Schneider Electric, the Energy Savings Performance Contract (ESPC) contractor, at Yokota Air Base, will be responsible for monitoring the level of remaining quantities of the chemicals for each tank at the CHP.

The GR, except the Government contractor personnel, will be responsible for the acceptance of the delivered item(s), i.e., signing delivery tickets and accepting invoices.

2.2. Contractor Personnel.

2.2.1. Contract Manager (CM). The Contractor shall appoint a CM who shall be responsible for the performance of the work under this BPA. The name of this individual and an alternate(s), who shall act for the Contractor when the CM is absent, shall be designated in writing to the Contracting Officer. The

CM and the alternate(s) shall have full authority to act for the Contractor on all contract matters relating to the daily operations of the work performed under this BPA. The CM and the alternate(s) shall be individuals who have good knowledge of English language communication skills.

2.2.2. Removal of Contractor’s Employees. The Contractor shall utilize only experienced, responsible, and capable employees to perform the Government requirements under the BPA. The Contracting

Officer may require that the Contractor remove from the Government job any of his/her employees who endanger person or property, or whose continued employment under this BPA is inconsistent with the interests of military security.

2.2.3. Other Country Nationals (OCN). The Security Forces on each base control entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the Contractor’s responsibility to coordinate with the Security Forces at each base when there is a question about particular circumstances.

2.3. Subcontracting. The subcontractors shall meet the standards required by this BPA to perform the service. The prime contractor is responsible for the performance of the subcontractors.

2.4. Reports of Damages, Destruction, Injury, or Death.

2.4.1. The Contractor shall report all incidents of damage or destruction to property, personal injury, and/or death to any person, arising out of and during the performance of this BPA. For the purposes of this paragraph, the term “property” includes equipment, freight, or property of any type, whether

Government owned or not. The term “Contractor” includes the Contractor, its agents, or employees.

2.4.2. The Contractor shall submit these reports to the Contracting Officer through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or by electronic.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident.

2.5. Responsibility for Damage. Any damages caused to U.S. Government property during the course of performing this BPA shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government by the Contractor.

2.6. Hours of Operation. The Contractor shall perform the service from 0730 to 1630, Monday through

Friday, including Japanese Legal Holidays, but excluding the following U.S. Legal Holidays. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

Federal Holidays

New Year’s Day January 1

Martin Luther King Jr. Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth Day June 19

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas day December 25

2.7. Installation Base Passes. The U.S. Government may issue all required Installation/Base Passes and

Controlled Area Badges to contractor personnel at no cost to the Contractor. Vehicle insurance certificates are required and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - JPY30,000,000 per person per occurrence, in addition to the Japanese

Compulsory Insurance (JCI), and (b) Property Damage - JPY3,000,000 per occurrence. The prime

Contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this BPA. The Contractor shall return all applicable passes upon termination of employment or completion of this BPA to the Japanese Pass Section, and a certificate of receipt shall be obtained.

3. Government-Furnished Properties and Services. None.