4-AP27-611- Cleanroom Environmental Monitoring SOW.docx

Cleanroom Environmental Monitoring, Testing, and Certification Services Granite School District

1. Purpose Granite School District (GSD) is seeking a qualified contractor to provide environmental monitoring, testing, certification, and related services for cleanrooms, controlled environments, and associated equipment.

The intent of this solicitation is to establish a contract for regularly scheduled quarterly environmental testing while providing GSD the ability to obtain additional related testing, inspection, and certification services on an as-needed basis throughout the contract term. It is anticipated that the awarded vendor will enter into a one (1) year contract with the option to renew for four (4) additional one-year periods, subject to satisfactory performance, funding, and mutual agreement. GSD anticipates awarding this contract to a single vendor; however, GSD reserves the right to award to multiple vendors if it is determined to be in GSD’s best interest.

2. Scope of Services The awarded contractor shall provide all qualified personnel, equipment, materials, testing supplies, laboratory services, transportation, and documentation necessary to perform the requested services.

Services may include, but are not limited to:

· Environmental monitoring and microbiological testing of cleanrooms and controlled environments.

· Viable airborne bacteria and fungal sampling.

· Surface contamination sampling and analysis.

· Airborne particle counting and cleanliness classification.

· Airflow volume, velocity, and uniformity testing.

· HEPA and ULPA filter integrity and leak testing.

· Room pressure differential testing.

· Cleanroom performance verification and certification.

· Testing and certification of cleanroom equipment, filtration systems, and associated controlled-environment components.

· Other directly related environmental monitoring, performance testing, and certification services necessary to verify the proper operation of cleanroom facilities and equipment.

All services shall be performed in accordance with applicable industry standards, manufacturer recommendations, and regulatory requirements relevant to the equipment or environment being tested.

3. Quarterly Environmental Testing The contractor shall provide quarterly environmental monitoring services at designated GSD facilities.

Quarterly services include:

A. Air Sampling

· Perform viable airborne bacteria and fungal sampling using appropriate sampling methodologies and media.

· Collect samples within the cleanroom.

· Include appropriate positive and negative control samples, as applicable.

B. Surface Sampling

· Perform viable bacterial and fungal surface sampling using appropriate testing methodologies.

· Collect samples from designated work surfaces, equipment, and other areas identified by the GSD.

· Include appropriate control samples, as applicable.

C. Laboratory Analysis

· Provide appropriate sample collection materials and supplies.

· Properly handle, transport, and analyze collected samples.

· Utilize qualified laboratory facilities and validated testing methodologies.

· Identify and document results in accordance with applicable testing standards.

D. Reporting

· Provide a written report documenting testing performed, sampling locations, methodologies, results, and any identified deficiencies.

· Include recommendations for corrective action when results indicate potential contamination or other conditions requiring attention.

Sampling quantities and locations may be adjusted by GSD based on operational requirements.

4. Additional Testing and Certification Services During the contract term, GSD may request additional cleanroom and related equipment testing or certification services.

Such services may include, but are not limited to, the following:

· Cleanroom airflow and ventilation performance testing.

· Filter integrity, efficiency, and leak testing.

· Airborne particulate monitoring and classification.

· Room pressure differential and environmental condition verification.

· Temperature, humidity, lighting, and noise measurements.

· Performance testing and certification of cleanroom equipment and associated filtration or air-handling systems.

· Additional microbiological or environmental sampling.

· Recertification following equipment maintenance, modifications, or repairs.

Additional services shall be performed only upon written authorization from GSD.

5. Standards and Qualifications The contractor shall:

1. Possess the qualifications, experience, and technical expertise necessary to perform the requested services.

2. Utilize properly maintained and calibrated testing equipment.

3. Perform services in accordance with applicable standards, including relevant ISO 14644 standards, Institute of Environmental Sciences and Technology (IEST) recommended practices, and other applicable industry or regulatory requirements.

4. Utilize qualified personnel trained in appropriate cleanroom testing and sampling procedures.

5. Provide evidence of applicable certifications, accreditations, or qualifications upon request.

6. Comply with applicable federal, state, and local laws and regulations.

Equivalent testing methodologies may be accepted when they meet applicable performance and regulatory requirements and are approved by GSD.

6. Scheduling and Service Locations Quarterly services shall be coordinated with GSD and performed at approximately three-month intervals.

The service location is:

Granite School District 2500 South State Street, Room D.232 Salt Lake City, Utah 84115 The contractor shall coordinate service dates with GSD to minimize disruption to facility operations.

7. Pricing Bidders shall provide pricing for the required quarterly environmental testing services.

Pricing shall include all labor, materials, supplies, sample collection, laboratory analysis, reporting, travel, shipping, and other expenses necessary to complete the quarterly services.

Bidders shall also provide a schedule of rates for additional testing and certification services that may be requested during the contract term.

Any services not included in the established pricing schedule shall require a written quote and GSD approval before work begins.

No additional fees or charges shall be assessed without prior written authorization from GSD.

All pricing must be guaranteed for one (1) year. Requests for price adjustments for renewal periods must be submitted at least thirty (30) days prior to the renewal date and must include supporting documentation. Any adjustment will not be effective unless approved by the GSD Chief Procurement Officer. Granite School District will receive the benefit of any market price decrease.

8. Contract Requirements GSD does not guarantee a minimum quantity of additional services or expenditures beyond those specifically authorized.

Additional services shall be ordered as needed and subject to available funding.

The contractor shall not perform or invoice for services beyond those authorized by GSD.

All work performed under this contract shall be directly related to the environmental monitoring, testing, inspection, or certification of cleanrooms, controlled environments, and associated equipment as identified in this solicitation.

9. Questions and Addenda All questions must be submitted through the Utah Public Procurement Place. Responses and any modifications to this IFB will be issued via written addenda. No verbal modifications shall be considered binding.

10. Terms And Conditions Services rendered under this contract will be evaluated periodically. Granite School District reserves the right to cancel or not renew the contract in accordance with District policies and contract terms.

11. Submittal Process Vendors must submit completed pricing tables and required documentation through the designated procurement system by the stated deadline. Vendors are responsible for allowing sufficient time to complete the electronic submission process.

What to include in your bid Bidders shall submit an itemized price proposal for the quarterly cleanroom testing services identified in the screenshot on the last page of this solicitation. This pricing will be used to make an award.

Pricing shall include all applicable labor, equipment, testing materials, sample collection, laboratory analysis, reporting, travel, shipping, and associated fees necessary to complete the services. Bidders shall clearly identify the total cost per quarterly testing visit, as well as any applicable unit pricing for additional common testing services. All pricing shall be submitted as part of the bidder's proposal.

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