4-26-289 SGU TERMINAL AND ARFF FACILITY HVAS MAINTENANCE PROPOSAL.pdf

26-289 - St George Regional Airport Terminal and St George Aircraft Rescue & Firefighting Facility HVAC Maintenance Proposal

St. George Regional Airport 4550 S Airport Pkwy, St. George, UT 84790

Scope of Work The City of St. George seeks qualified contractors for a Scheduled Service Agreement to perform planned maintenance on rooftop units (RTUs), wall-mounted units, exhaust fans and evaporator coolers at the ARFF facility and Airport Terminal.

Contractors must provide regular maintenance reports via email within one week of service completion. Additionally, they should offer recommendations to improve energy efficiency, operational performance, environmental impact, and air quality based on system analysis. The City of St. George reserves the right to perform HVAC repairs in-house or solicit competitive bids for repair work outside the scope of this agreement.

Timeline

• There will be a required pre-bid meeting held at St George Regional Airport on Monday, June 8, at 9:00 am

• All questions will be due by Thursday, June 11.

• Proposals will be due by Tuesday, June 16, at 2:00 pm.

Contractor Requirements

• Dedicated Service Team – Must include a Service Coordinator, Technicians, and an Account Manager/Sales Contact.

• Priority Response – As a critical facility, the airport requires a 24/7 emergency response priority.

• Licensing & Compliance – Contractors must hold all necessary state and federal licenses, EPA certifications, and insurance and provide documentation upon request.

• Background Checks – Work in restricted airport areas may require federal and state background clearance. The contractor is responsible for ensuring only eligible personnel are assigned to these areas.

Equipment Serviced for the Terminal Building

• 7 Trane RTUs

• 8 Mushroom-Style Exhaust Fans

• 1 Bard-Style Wall-Mounted Unit

Equipment Serviced for the ARFF Facility

• 1 Trane RTU

• 5 Mushroom-Style Exhaust Fans

• 9 evaporator (swamp) cooler-type units

Maintenance Schedule & Procedures In addition to the manufacturer's recommended scheduled service, please provide the following items.

RTU’s & Wall-Mounted Units (Quarterly Service)

• Inspect general operation & staging

• Check refrigerant levels per circuit

• Inspect & tighten electrical connections

• Review error codes & system history

• Verify airflow

• Replace filters

• Test heating (Fall/Winter) & cooling (Spring/Summer)

• Perform electronic leak detection

• Lubricate & replace belts as needed (minimum once per year)

• Adjust equipment & controls as required

• Clean work area

Additional Annual Service

• Condenser coil washing

Exhaust Fans (Quarterly Service)

• Inspect general operation

• Check relay wiring & starter contacts (if applicable)

• Verify airflow

• Lubricate & replace belts as needed (minimum once per year)

• Adjust equipment & controls as required

Evaporator Coolers (Quarterly Service)

• Inspect general operation

• Check relay wiring & starter contacts (if applicable)

• Verify airflow

• Lubricate fans & replace belts as needed (minimum once per year)

• Adjust equipment & controls as required

• Replace pads as needed

• Check pumps (if used), clean pans and distribution tubes as needed

• Perform spring start-up and winter shutdown (drain lines)

Proposals must be submitted through https://sgcity-utah.bonfirehub.com and must include:

1. Pricing and Cost Structure

2. Qualifications, Licensing, and Certifications

3. Dedicated Service Team Structure and Experience https://sgcity-utah.bonfirehub.com/

4. Emergency Response Capability and 24/7 Availability

5. Maintenance Plan Completeness and Technical Approach

6. Reporting and Documentation Practices

7. Background Clearance and Airport Security Compliance

8. Insurance Coverage