4-26-18 - Bid Spec - Fire Extinguisher Services.pdf

REQUEST FOR BID

BID SPECIFICATIONS (THIS IS A FORMAL BID)

PROPOSAL

NUMBER:

26-18

DATE PUBLISHED:

July 31, 2025

GOODS / SERVICE AREA:

Fire Extinguishers & Services

BID OPENING:

Date: August 14, 2025 Time: 3:00 PM

Location:

MEETING ID PHONE PIN:

meet.google.co m/cjd-owkq-cpr

US) -+1 929

0009-238

830 478 846#

CONTRACT PERIOD:

One (1) or more Years from Date of Award

See vendor signature page for details.

ADDRESS INQUIRIES ON:

The Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/

RETURN BID ON:

The Parkway School District Bonfire Portal at

SB-1 GENERAL INFORMATION:

Parkway School District is seeking bids, from qualified vendors, to supply the district with fire extinguishers, annual inspections, recharging, repairs and relocation throughout the district, as required throughout the term of the contract, under a blanket purchase order agreement.

The district reserves the right to award various portions of the contract to different vendors. One bid portion consists of the sections (A & B) for school district buildings and white fleet vehicles. The other bid portion consists of the section (C) for school district buses and support vehicles.

The district estimates that during the term of this agreement it will spend approximately $13,000 for a eighteen (18) month period. This is not a guarantee but is listed for vendor guidance in estimating a discount. The district does not guarantee any quantities that it will purchase as a result of this invitation for bid.

The initial term of the contract will be eighteen (18) months. Vendors have the opportunity to offer the district additional years (12 month terms) in item number two of the vendor signature section.

SB-2 PRIME AND SECONDARY VENDORS:

The successful vendor(s) would be the prime supplier(s) for all the major item(s)/services listed in these specifications. When an item/service is required and is not immediately available, the district https://meet.google.com/cjd-owkq-cpr?hs=122&authuser=0 https://meet.google.com/cjd-owkq-cpr?hs=122&authuser=0 retains the option to secure the item(s)/service from another source. The prime supplier would have the option to stock the item/provide service for future orders under the same conditions of the original agreement.

SB-3 PROPOSAL FORMAT AND CONTENTS

The vendor’s proposal package shall contain a signed RFP cover sheet created by the vendor and the following items in the order listed below and utilize the forms provided. The Vendor is urged to be concise yet thorough in its presentations. Pertinent supplemental information should be referenced and included as attachments. All proposals must be organized and tabbed to comply with the following sections. Where there are no provided bid forms, the vendor uses company letterhead to address the components of the RFP. Where a discrepancy exists between an amount submitted as figures and words, the amount expressed in words shall govern. Any interlineations, alterations or erasures must be initialed by the signer of the Proposal.

1. PROPOSAL ON COMPANY LETTERHEAD

The vendor shall submit a quote on company letterhead.

2. COMPANY W-9

The vendor shall provide a current signed and dated W-9

3. VENDOR SIGNATURE PAGE

This cover sheet identifies the vendor’s legal name, mailing address, telephone, email address and contact persons. An officer of the vendor’s company must sign the Vendor Signature Page. The vendor must be registered to do business in the state of Missouri.

4. FEDERAL WORK AUTHORIZATION (E-VERIFY) PROGRAM

The vendor shall complete the form.

5. REFERENCES (minimum of 3) On company letterhead provide three references to include the following information:

● company name

● representative’s contact name

● email address

● phone number

6. SPECIFICATION SHEET/MANUALS

The vendor must provide a complete set of comprehensive and easy to understand manuals (as applicable) for service, operation, parts, and repair. All manuals must be written in American English.

7. AFFIDAVIT OF NON-COLLUSION

The vendor shall complete the form.

8. PRICING SHEET

The vendor shall complete the Bonfire 26-18 pricing sheet. All individual item pricing should include any and all costs including labor, supplies, materials, rental equipment, shipping, handling, fuel surcharges, insurance, etc.

SB-4 ORDERING PROCEDURE:

Releases from the blanket purchase order will be made as needed. A list of Parkway personnel authorized to release orders will be made available to the successful vendor(s).

The person placing an order must provide to the vendor the department blanket purchase order number or an individual purchase order number. Packing slips/service tickets are required with each shipment/service. The purchase order number must appear on the invoice, packing slip/service ticket, and all cartons.

SB-5 SUBSTITUTIONS ON ORDERED ITEMS:

No substitutions shall be made on any item ordered without authorization from the ordering or purchasing department. No exceptions may be drawn to this clause.

All unacceptable material will be returned with no expense to the District.

SB-6 RELATED AND/OR SIMILAR ITEMS:

Parkway School District reserves the right to order similar and/or related items under the same terms and conditions stated herein.

SB-7 INSURANCE PROVISIONS:

The successful vendor will be required to provide to the District at the time of contract award, a certificate of insurance indicating that the contractor has, and will keep in effect for the term of the contract, the following types of insurance:

Worker's Compensation:

a. State: Missouri Statutory

b. Employer's Liability:

$100,000 per accident $500,000 Disease, policy limit $100,000 Disease, each employee

1. Comprehensive or Commercial General Liability (including premises-operations; independent contractors protective, products and completed operations; broad form property damage).

a. Bodily injury: $1,000,000 combined single limit

b. Property damage: $1,000,000 combined single limit

c. Products and completed operations to be maintained for one (1) year after final payment:

$1,000,000 combined single limit

d. Property damage liability insurance shall provide X, C and U coverage.

e. Broad form property damage coverage shall include completed operations.

2. Contractual Liability:

a. Bodily injury: $1,000,000 combined single limit

b. Property damage: $1,000,000 combined single limit

3. Personal injury, with employment exclusion deleted: $1,000,000 combined single limit

4. Business auto liability (including owned, non-owned and hired vehicles):

a. Bodily injury: $1,000,000 combined single limit

b. Property damage: $1,000,000 combined single limit

6. If the General Liability coverages are provided by a commercial liability policy, the:

a. General aggregate shall be not less than $1,000,000 and shall apply, in total, to this project only. This shall be confirmed by a Certificate of Insurance.

b. Fire damage limit shall be not less than $50,000 on any one fire.

c. Medical expense limit shall be not less than $5,000 on any one person.

7. Parkway School District to be named as "Additional Insured".

SB-8 FIRE EXTINGUISHER INSPECTIONS:

● Inspect and certify all fire extinguishers in all thirty-five (35) District buildings during June through

August.

● Inspect and certify all fire extinguishers in any outbuildings located on district property including but not limited to:

● Stadiums including press box, concessions stands and grounds storage

● McKelvey Primary Out Building including gym and grounds storage

● 6-Bay Shed, Warehouse, Operations Facility and Transportation Center including seven (7) work bays and tire storage shed.

● Administrative Building Inspect, certify and perform any associated tests needed on the Data

Center Fire Suppression System NFPA 2001 (FM-200®, ECARO-25TM, NOVECTM 1230 Fire Protection Fluid, Inergen®, Argonite).

● Central High, North High, South High, West High Inspect, certify and perform any associated tests needed on the fire suppression systems in the cafeteria kitchens.

● Contact Stephanie Kline-Tissi ph: 314-415-8260 to arrange inspection schedule for buildings.

● As inspections are occurring, make recommendations of replacing or moving fire extinguishers based on size, model and distances so that Parkway Schools are compliant with the law.

● A Fire and Safety Report is required listing the make, model, serial number, location, size and age of each fire extinguisher that was inspected in each building, fleet vehicle, or other location.

● Inspect and certify all fire extinguishers in all school district fleet vehicles (other than school buses) including cars, trucks, vans, delivery trucks, fork trucks, etc.; Contact Stephanie Kline-Tissi ph: 314- 415-8260 to arrange inspection schedule for fleet vehicles.

● For School Buses fire extinguishers inspect please contact Bryan Broome at the Transportation Center, 314-415-8413 or Travis Warren 314-415-8404: The Transportation Department Personnel will remove the extinguishers from their bracket and place them in front of the bus on the designated inspection day. On completion of inspection and certification of the extinguisher, the Transportation Department Personnel will be responsible for re-install the extinguisher back in the bus bracket.

● The Inspection Technician must record on a Parkway form: Bus number, Inspection date, and when the six (6) year Maintenance is due. If six (6) year maintenance is due on the extinguisher it must have the bus number marked on the extinguisher, so it will be re-installed in the correct bus.

● If the six (6) year maintenance is due the loaner/replacement extinguisher must be of the same type, size and shape so it will fit in the existing extinguisher bracket that’s in the bus.

● The Inspection Technician must attach the inspection tags, which must be laminated in plastic and/or constructed of a material that will not tear or dissolve with water or weather elements.

● A Fire and Safety Report is required listing the make, model, serial number, location, size and age of each fire extinguisher that was inspected on buses and on support vehicles.

SB-9 EYEWASH AND SAFETY SHOWER INSPECTIONS:

● Inspect eyewash stations located at each building. Inspection must include running the eyewash station for a minimum of five (5) minutes under water, until the water runs clear and there is no sediment.

● Inspect the caps, nozzles, and filters to determine if new equipment is needed.

● Clean bowls, caps, nozzles, and filters of any sediment, lime residue, etc.

● Clean up all water on floor and on eyewash station itself and any nearby wall, furniture, or equipment, etc.

● Tag the eyewash station with an appropriate waterproof tag and note date of inspection and initials of inspector.

● Inspect safety showers located at each building. Inspection must include running the safety shower for five (5) minutes, a minimum of three times, or longer, until the water runs clear and no sediment is present.

● Use a safety shower inspection kit that keeps the water running into a 5-gallon bucket and reduces water spillage around shower area.

● Clean up all the water on floor and on shower itself, and any nearby walls, furniture, or equipment, etc.

● If an eyewash station or safety shower does not pass inspection once the repair is completed a return visit must be scheduled to reinspect the eyewash station or safety shower

● Provide a report of the eyewash and safety shower inspections; include name of building, room number where eyewash and/or safety showers are located, condition of eyewash station/safety shower, noting any unusual conditions (i.e. hot water coming out of eyewash station, broken handle, water shut off to shower, etc.), and any item that needed(s) to be replaced such as caps, nozzles, or filters.

SB-10 TRAINING:

Awarded vendor(s) will be required to provide fire extinguisher training for district staff members.

Training dates shall be set up by and coordinated with district personnel. Vendor charges for training, if any, can be shown on the attached bid form.

Building Personnel Training:

This training will consist of two training classes per year. Each class is to be one hour in length with a maximum of thirty people per class. Training is to include “hands on” use of a fire extinguisher (all materials shall be provided by the vendor).

Bus Driver and Other Person Training:

This training will consist of one and no more than two training classes per year. Each class is to be one hour in length with a maximum of thirty people per class. Training is to include “hands on” use of a fire extinguisher (all materials shall be provided by the vendor).

SB-14 PROCUREMENT TIMELINE:

Action Date*

Bid Published July 31, 2025 – 11:00 AM

Q & A August 7, 2025 – 11:00 AM

Intend to Bid August 14, 2025 – 2:30 PM

Bd Closing August 14, 2025 – 3:00 PM

Vendor Notified of Award (Tentative) September 12, 2025 – 4:00 PM