4-12. Attachment K Unit Rules and Regulations.pdf
PDF 108 KB Posted
- Solicitation number
- 696-FD-26-Q040
- Issued by
- Texas
About this file
This is a Unit Rules and Regulations attachment document for a Texas Department of Criminal Justice (TDCJ) construction and facilities management contract at the Clements Unit. The document establishes mandatory security protocols and compliance requirements for all contractor staff, delivery personnel, and service providers accessing TDCJ correctional facilities. All contractor personnel working within correctional facilities or areas where offenders are assigned must maintain a security escort at all times, follow directions from security staff, and refrain from interacting with offenders. Contractor staff must possess valid photo identification, maintain appropriate business attire, and comply with TDCJ personnel directive PD-29 regarding sexual misconduct policies. All vehicles, equipment, and personnel are subject to search and inspection at any time while on TDCJ property, and vehicles must remain locked when not in use with drivers maintaining possession of keys.
The regulations prohibit the introduction of contraband including firearms, weapons, tobacco, alcohol, controlled substances, communication devices, and limit cash to a maximum of $35.00 per person. Background checks are mandatory for contractor employees, with TDCJ reserving the right to reject any employee based on results. Ex-offenders may access facilities only with written warden approval, and minors and pets are strictly prohibited from TDCJ property and delivery vehicles. For tool control, all tools must be inventoried with quantities marked on toolboxes and cross-checked at facility entry and exit. Class A tools—including hacksaw blades, files, pipe wrenches, ladders, and cutting equipment—require special handling, secure storage, and continuous supervision during use. Loss of any Class A tool must be immediately reported to the assistant warden or warden, triggering inmate searches and formal incident documentation. All hazardous materials must be stored securely with maintained inventories and direct supervision during use, with contractors responsible for removal of all hazardous waste upon project completion.
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Attachment K
696-FD-26-Q040 Page 1 of 2
UNIT RULES AND REGULATIONS
Unit Rules and Regulations:
When performing services on correctional facilities, contractor's compliance with TDCJ security procedures is required. Specific requirements include, but are not limited to:
1. All contractor staff performing services within a correctional facility, and those areas where offenders are assigned, will be required to have a security escort throughout the duration of the contract. All contractor staff shall be required to follow the direction of security staff. Contractor staff shall not interact with offenders.
Furthermore, contractor staff shall adhere to the provisions found in personnel directive PD-29, “Sexual Misconduct with Offenders”, which is located on the TDCJ website at https://www.tdcj.texas.gov/divisions/hr/documents/hr-policy/pd-29.pdf. The contractor shall notify each of the contractor’s staff accessing TDCJ’s premises of the provisions within this directive, prior to commencing work.
2. All contractor staff, equipment and vehicles are subject to search and inspection at any time while on TDCJ property.
3. All vehicles will be locked and secured when not in use. Drivers are responsible to keep keys in their direct possession at all times.
4. Contractor staff shall not introduce any type of contraband onto any TDCJ facility. Examples of contraband include, but are not limited to firearms, knives, weapons of any type, tobacco of any type, alcohol, controlled substances (illegal drugs), pagers and cell phones. Contractor staff may not carry more than $35.00 in cash into any TDCJ facility.
5. The contractor shall not allow any person who has a felony or misdemeanor conviction, pending charge, or outstanding warrant to enter onto TDCJ property to complete any part of this contract without the written permission of TDCJ. Conviction alone does not automatically cause an employee to become ineligible from working on this contract. Each employee shall be reviewed on a case-by-case basis.
6. TDCJ may perform a background check on the awarded vendor. The employees of the awarded vendor may be required to complete a non-employee background questionnaire. TDCJ reserves the right to accept or reject each employee of the awarded vendor based upon the results of the background check.
No employee of the contracted vendor will be allowed on the premises prior to the background check approval if the TDCJ facility requires a background check.
7. Contractor staff must have in their possession a valid driver's license or current photo identification.
8. Contractor staff attire must be appropriate or compatible with the current business environment. TDCJ reserves the right to immediately remove and/or refuse entry to any individual who has violated the above restrictions. The unit warden or facility administrator will ultimately be responsible for interpreting these rules.
Security:
When making deliveries to correctional facilities, contractor's compliance with TDCJ security procedures is required. This includes deliveries to all TDCJ units and warehouses, or any other TDCJ owned, leased or contracted premises. Specific requirements include, but are not limited to:
1. All contractor staff or contracted delivery service making deliveries within a correctional facility, and those areas where offenders are assigned, will be required to have a security escort throughout their delivery.
All delivery staff shall be required to follow the direction of security staff. Delivery staff shall not interact with offenders.
2. All delivery staff and vehicles are subject to search and inspection while on TDCJ property.
Attachment K
696-FD-26-Q040 Page 2 of 2
3. All vehicles will be locked and secured when not in use. Drivers are required to keep keys in their direct possession at all times
4. Delivery staff shall not introduce any type of contraband onto any TDCJ facility. Examples of contraband include, but are not limited to firearms, knives, weapons of any type, tobacco of any type, alcohol, controlled substances (illegal drugs), pagers and cell phones. Delivery staff may not carry more than $35.00 in cash into any TDCJ facility.
5. Delivery employee's attire must be appropriate or compatible with the current business environment.
6. Generally, ex-offenders shall not be allowed inside the fenced perimeter of a facility to make deliveries unless approved by the unit warden. The warden may not allow an ex-offender on a unit or facility, whether inside or outside the fenced perimeter, if the warden believes the person may jeopardize the safe and orderly operation of the unit or facility, pose a danger to offenders or employees, or place an undue logistical burden on staff.
7. Minors and pets are prohibited from TDCJ property and shall not be in delivery vehicle. TDCJ reserves the right to immediately remove and/or refuse entry to any individual who has violated the above restrictions. The unit warden or facility administrator will ultimately be responsible for interpreting these rules.
Security for Tool Control
1. All tools in toolboxes are to be inventoried with the total number of tools in each box plainly marked on the outside the box.
2. Copies of tool inventories are to be filed with the entrance gate officer, the owner's designated representative and the contractor's project superintendent. Any changes to an individual's toolbox inventory shall be immediately noted on all inventory sheets.
3. Tools shall be cross-checked against the number on the toolbox upon entry and exit from the facility.
4. Class "A" tools shall receive special handling. When tools are not in use, they shall be kept and locked under key in a secure area and if possible rendered inoperable. Class "A" tools include, but are not limited to, tools most likely to be used in an escape attempt or do bodily harm. These generally include hacksaw blades, files, pipe wrenches, ladders, acetylene cutting tips, pipe and bolt cutters, etc.
5. At no time are Class "A" tools to be left unattended and when in use, the on-site TDCJ security officer will be notified.
6. All generators, ladders, and acetylene cutters must be secured at the end of each workday.
7. Emery wheels will be locked and rendered inoperable when not in use unless stored outside the secure perimeter.
8. When a Class "A" tool is lost, the assistant warden for security or warden shall be immediately notified.
A. Any inmates who may have had access to the area will be held until a thorough search is made.
B. A written report will be made covering the details of the loss.
9. All hazardous and poisonous chemicals, not in use, are to be stored in a locked tool trailer or other secure area. An inventory shall be maintained and direct supervision provided when the items are used at the work site. Upon completion of the project, the contractor will be responsible for the removal of all hazardous materials and all hazardous waste generated under his control.
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