4-1 NSD Construction Testing and Inspections RFP-NSDRP26-0708.pdf

Nebo School District RFP for:

Testing & Special Inspection of Construction Materials NSDRP26-0708

350 S Main, Spanish Fork, UT, 84651 phone (801) 354-7400

Request for Proposal

Testing & Special Inspection of

Construction Materials

Solicitation #NSDRP26-0708

Testing & Special Inspection of Construction Materials

NSD07172025HM

PURPOSE OF REQUEST FOR PROPOSAL (RFP)

The purpose of this request for proposal is to enter into a contract with a qualified vendor(s) to provide testing and specialized inspection services of construction materials for various construction projects throughout Nebo School District. In the District’s best interest, this RFP may result in contracts awarded to more than one vendor.

SUBMITTAL DEADLINE

Submission packets will be accepted electronically through Utah Public Procurement Place (U3P.

RFP DUE DATE: 2:00 p.m. Tuesday, August 11, 2026

RFP's received after the deadline will be late and ineligible for consideration.

Submittals should be concise and address the specific items listed in the Request for Proposal.

DESCRIPTION OF WORK

The selected contractor(s) will work closely with the District’s Construction Team on projects that vary in size and scope. The services to be provided consist of all testing of materials and special inspections in accordance with the contract documents, the International Building Codes, and ASTM E29. The conditions of each construction site may determine quantities of test required. A laboratory-testing program shall be required to provide sufficient data for proper engineering analysis. Testing and inspections required may include but not be limited to the following:

• Site Work:

o Soil sampling and proctor tests on said samples.

o Nuclear density tests on subgrade fill material, and backfill materials as placed.

o Visual inspection of fill, subgrade preparation, and backfill operations.

o Asphaltic concrete pavement coring and testing to verify thickness and density of paving sections and density testing.

• Concrete:

o Slump tests – one at point of discharge for every three (3) loads, or each class of concrete placed in any one day.

o One set of four (4) cylinders, cast by testing agency, for each one hundred (100) cubic yard, or fraction thereof of each class of concrete placed in any one day.

o Air entrainment tests – tested hourly when air temperature is below forty (40) degrees

Fahrenheit or above eighty (80) degrees Fahrenheit, each time a set of cylinders is cast.

o Compressive strength tests – test one (1) cylinder at seven (7) days, two (2) cylinders at twenty-eight (28) days, and one (1) cylinder shall be retained in reserve for later testing if required.

• Masonry:

o Work shall consist of compression testing of grouted prisms – for each type of wall construction and from each of five thousand (5,000) square feet of wall area, in accordance with ASTM E447;

method B, test one set of six (6) prisms. Test three (3) prisms at seven (7) days and three (3) prisms at twenty-eight (28) days.

• Structural Steel:

o Visual inspection of all welding to include, but not limited to, Structural Steel, Joists, and Deck.

Any non-destructive examination deemed necessary by the District Building Official. Confirming the qualification of welder’s procedures.

NSDRP26-0708

o Verify welder’s qualification; provide visual inspections of welding work. Assuring adequacy and quality of welds for both shop and field welding.

o All inspection of the proper installation of Bolts and Nuts.

o Rebar inspection as needed.

• Reports:

o Provide a comprehensive testing plan. Outline testing and report distribution procedures.

Include an organizational chart and resumes of personnel involved with the project. Upon approval by the District, this plan shall be given to the construction manager/general contractor for incorporation into the overall project manual.

o Verbal results of field tests and daily observation reports shall be given immediately to the on-site District representative and construction manager/general contractor.

o Typed reports on all inspections must be delivered by the 5th of each month to the District.

Provide a sample of the report form.

• Schedule:

o The successful bidder shall review and familiarize themselves with the construction manager/general contractor’s project schedule as it pertains to the performance of their work.

PROPOSAL REQUIREMENTS AND RESPONSE FORMAT

Mandatory Minimums These mandatory minimums can be answered in the technical criteria response to this RFP.

1. Must be able to meet the Scope of Work.

2. Must be in business for a minimum of 5 years.

3. Must submit Schedules A, B, and C.

4. Vendor has uploaded current business license, State of Utah Contractors License.

5. Vendor has uploaded proof of liability and workers compensation insurance.

All proposals must include the following:

1. SCHEDULE ‘A’ - CERTIFICATION OF PROPOSAL FORM. The District’s Certification of Proposal form completed and signed.

2. SCHEDULE ‘B’ -

• Provide a brief history of your company.

• Provide a profile of your company including the number of employees, qualifications, company experience, and years in business, etc.

• List any past experience with the Nebo School District and/or similar organizations. List experience and services provided, including description of work or services performed, dates, costs, contact information, etc.

• Provide a minimum of three (3) references of similar service contracts or work performed.

• Indicate any categories or items called out in this RFP that you are not qualified or licensed to perform.

• ONLY IF APPLICABLE. Provide bid bond with proposal. As per Utah Procurement Code 63G-6a- 1102, if bid exceeds $50,000 it is required to submit a bid bond of 5% of the total bid (must be included on cost sheet Schedule C). A performance bond will be required from the successful vendor in the amount of 100% of the contract price. (63G-6a-1103).

Note: Successful vendor may be required to submit and pay for background checks for any employee that will be working at a building site. (See enclosed document)

3. SCHEDULE ‘C’ - COST PROPOSAL. Cost will be evaluated using the procedure shown in the following section. Please enumerate all costs on the attached schedule ‘C’ Cost Proposal Form.

Proposals must be received electronically through Utah Public Procurement Portal (UP3) (Bonfire) Proposals must be received by the posted due date and time. Proposals received after the deadline will be late and may be ineligible for consideration. Vendors must submit their Proposal electronically through the Utah Public Procurement Place Portal (UP3) (Bonfire). Following the deadline, the names of those responding to the RFP may be made public.

For the digital submission requirement, please upload a file to Utah Public Procurement Place Website (Bonfire) that is entitled, “Company Name” - Technical Response – Pest Control, and a file that is entitled, “Company Name” - Cost Response – Pest Control. These files must be separate as indicated in the RFP documents. There should only be these two (2) files uploaded to the Utah Public Procurement Portal (Bonfire). You may have one additional file entitled, “Other Information” which can include information on supplemental / optional components.

When submitting an offer electronically through the U3P, please allow sufficient time to complete the online forms and upload documents. The solicitation will end at the closing time listed in the offer. If you are in the middle of uploading your documents at the closing time, the system will stop the process and your offer will not be received by the system. It is recommended that the submission process be completed the day prior to the due date, with the knowledge that any changes/updates will be accepted up to the due date and time.

It is the intention of the District to issue a purchase order (or contract) with reasonable promptness, to the highest scoring responsive, and responsible offeror that meets the RFP requirements and specifications;

however, the District does not guarantee to make any purchase based upon this RFP.

There should be no contact made with members of Nebo School District other than the Chief Procurement Officer or designee regarding this RFP.

If only one proposal is received in response to the RFP, the purchasing agent, based on feedback from the department, may re-solicit for the purpose of obtaining additional proposals.

QUESTIONS

All questions should be submitted through the U3P / Bonfire portal during the time that questions are allowed. Answers will then be available for reference from U3P.

Only written clarifications and addenda issued by the Purchasing Department will be binding for RFP evaluation and award of a contract or purchase order.

AWARD AND CONTRACT

The District will evaluate each vendor against the weighted criteria stated below to determine the vendor/s that will provide the best overall value for the District. Multiple vendors may be awarded a contract. After acceptance by the District and award of the contract, this contract shall immediately commence. The vendor must guarantee its pricing for one (1) year and may continue for five (5) years (detailed explanation on Schedule ‘C’ – Cost Proposal Form).

Nebo School District RFP for:

NSDRP26-0708

NSDRP26-0708

PROPOSAL EVALUATION CRITERIA

The evaluation will be completed in multiple stages per Part 7 of the Utah Procurement Code and Rule. A committee will evaluate each proposal against the following stage one criteria. A minimum threshold of 80% (56 points) is required in stage one to be considered in stage two. Stage one points will then be added to stage two points to determine the Vendor that will provide the best overall value for the District. Vendors who score a minimum of 80 points may be awarded a contract, however only one vendor may be selected for a contract as well, in the best interest of the District.

Multi-Step Evaluation Process and Criteria

Stage 1: Initial Review In the initial phase of the evaluation process, NSD will review all proposals timely received. Non-responsive proposals not conforming to RFP requirements may be eliminated from further consideration. Those proposals that don’t meet the minimum required components will also be eliminated at this stage.

Stage 2: Technical Proposal Evaluation The Evaluation Committee will evaluate all sections of the proposal other than the cost portion during this stage.

The minimum score threshold required to move to Stage 3 is 56. Offerors that achieve the minimum score threshold will proceed to Stage 3: Cost Phase. Offerors with a score of less than the minimum required technical points will be deemed non-responsive and ineligible for further consideration.

WEIGHTED CRITERIA:

STAGE ONE CRITERIA

25pts Company History and Profile

• Provide a brief history of the company.

• Provide a profile of your company including the number of employees, company experience, and years in business, location of operations, etc.

30pts Demonstrated Technical Capability and Expertise: Each vendor will be given a past performance rating based on past projects with Nebo School District or similar entities.

• List any experience with the Nebo School District and/or similar organizations.

• List experience and services provided, particularly with the systems mentioned in this RFP.

15pts References: NSD reserves the right to contact other references and/or entities of the submitting firm that are not specifically included or listed in the RFP.

• Provide a minimum of three (3) references of similar service contracts or work performed including a description of work or services performed, dates, costs, contact information (name, phone, working email address, etc).

Stage 3: Cost Phase Offerors successful in the technical evaluation will advance to the Cost stage. During this stage, the Committee will review the submitted price proposals. For purposes of this RFP, price will be evaluated subjectively. It will be considered as a total package along with the technical criteria and other factors identified in this RFP. NSD will

NSDRP26-0708

make a “best value” determination that considers technical capability, pricing, and other factors identified in this

RFP.

DISCUSSIONS WITH OFFERORS (ORAL PRESENTATION)

An oral presentation by an offeror to clarify a proposal may be required at the sole discretion of Nebo School District. However, Nebo School District may award a contract based on the initial proposals received without discussion with the firms’ submitting proposals. If oral presentations are required, they will be scheduled after the submission of proposals. Oral presentations will be made at the offeror’s expense.

CONTRACT TERMS

Any contract documents resulting from this RFP will include, but may not be limited to, the District’s Contractor Agreement (see attached document)

PROTECTED INFORMATION

(a) The Government Records Access and Management Act (GRAMA), codified as Utah Code Ann., Subsection 63G-2- 101, et seq., as amended, allows for limited protection of disclosure of certain confidential records. Subject to Subsection (b), all information contained in any RFPs submitted to the District shall be classified as public, but only after the District has awarded and executed a Contract with the winning Vendor.

(b) Any Claim of Business Confidentiality submitted pursuant to Utah law and in accordance with GRAMA may, in the sole discretion of the District, be classified as protected information. By submitting this RFP, the Vendor agrees to be bound by the District’s classification of its information submitted with its RFP and releases from liability and agrees to indemnify the District for any disclosure of confidential information. The Vendor must clearly identify and describe in the Executive Summary and in the body of the proposal any specific information for which an offeror claims business confidentiality protection as "PROTECTED".

(c) The District reserves the right to classify as a public record any proposal submitted that does not comply with the GRAMA statute without further discussion with the Vendor. The District may decline to designate any information as PROTECTED if the Vendor uses a blanket claim of business confidentiality and/or fails to adequately describe or specify its confidentiality claims in sufficient detail, as determined in the District’s sole discretion.

d) All materials submitted become the property of the District, including originals, and will not be returned.

Materials may be evaluated by anyone designated by Nebo School District as part of the proposal evaluation committee.

REJECTION OF PROPOSALS

The District reserves the right to reject any or all proposals received, and to select the proposal deemed to be the most advantageous and in the best interest of the District. Non-acceptance of a proposal will mean that one or more others were deemed more advantageous to the District or that all proposals were rejected.

Cost:

*Evaluation of cost proposals:

30pts