4-1.1 SLP132462 General Requirements.pdf

SLP132462 Mountain America Expo Center Water Softener Request for Bids

GENERAL BID REQUIREMENTS

1.0 PURPOSE / SCOPE:

Salt Lake County Contracts and Procurement, on behalf of the Mountain America Exposition Center, invites your company to bid on the removal and replacement of the large water softener which supplies all domestic water to the facility.

Contractor will be responsible for the following:

• Shutdown and drain building water supply riser.

• Demo and disposal of existing softener tanks and associated piping and valves.

• Demo overhead piping near softener and move the 4” soft water bypass up against the wall for softener piping replacement and provide sufficient clearance to remove existing tanks.

• Provide and install water softener supply manifold and drain line o New brine tank will still have a sock for salt filling.

o Utilize pre-fab piping so building water is only off for a day.

• Softener startup and activation

• Electrical Subcontractor to install 3 GFCI protected outlets for each control valve.

• Turn water back on to the building and bleed air from fixtures.

Specifications:

• Brand new water softener equipment (new brine tank will still have sock for salt filling)

• Freight and service agreement

• Softener startup 4” water manifold with 2” branch lines to each of the 3 tanks with a bypass for each tank (Piped per the WCC installation diagram for the Triplex system) 4” manifold to run along the wall and tie into the new bypass installed during the demo phase of the project.

Each tank will have isolation valves and unions for service.

2.0 CONTENTS:

If any provision or specification in this “Request for Bids” (RFB) is ambiguous or is disputed by a bidder, the bidder must notify the County Contracts and Procurement Division prior to the opening of the bids. No dispute or protest concerning the ambiguity of these specifications or provisions of this RFB shall be accepted following opening of the bids.

3.0 QUESTIONS:

Questions shall be submitted through our online solicitation system, Utah Public Procurement Place (U3P) powered by Bonfire. Questions are due prior to the question due date and time specified. If a question/answer changes the RFB document, the change will be released in an amendment to the solicitation event. Bidders who have stated their “Intent to Bid” in the U3P system will receive email notice of questions and amendments. Do NOT contact the Agency, Division, Department, or other County officers or employees.

4.0 PRE-BID CONFERENCE/SITE VISIT:

A site visit will be held at date and time specified in U3P Bonfire. The location will be the Mountain America Expo Center at 9575 State St, Sandy, UT 84070. Attendance is not mandatory, but it shall be the sole responsibility of the bidder to attend this site visit.

Bidders not attending do so at their own risk. The written questions submitted, along with any other additional information pertaining to the clarification of specifications, will be discussed in detail at this site visit. Bidders should thoroughly familiarize themselves with this RFB document including specifications prior to attending the site visit. Verbal statements or information given at a site visit is not binding on the bidder or the County unless released in a Bid Addendum.

5.0 AWARD:

Salt Lake County may award bids and contracts to bidders through a preference system. Please refer to the preference attachment.

Salt Lake County may reject any or all bids if it is deemed to be in the best interest of the County.

Award will be to the lowest responsive, responsible bidder submitting the lowest cost as shown on respective bidders’ Pricing Schedule.

6.0 PRICING:

Bidders are to submit their total pricing for the project in the Pricing Schedule attachment under the Supporting Documentation area of the bid portal. Contracted pricing must include all associated costs, including shipping, handling, fees for city permits and inspections, and any other applicable service charges. Delivery charges are to be shipped FOB destination, Freight Pre-paid.

Evaluation of award will be based upon the total shown in respective bidders’ Pricing Schedule and award is to be made to the lowest responsive, responsible bidder submitting the lowest cost.

7.0 WARRANTY:

Bidder understands the price bid must include a warranty that covers all parts and labor for a period of at least one (1) year. Refer to T&C #2. Respond with any additional warranty months Bidder offers.

7.0 DEMONSTRATION and TRAINING:

https://solutions.sciquest.com/apps/Router/SupplierLogin?Custorg=StateOfUtah

Successful bidder to provide onsite training at the time of install as well as a manual and any other materials pertinent to the operation of the equipment.

9.0 REFERENCES and EXPERIENCE:

Bidder must have at least 5 years experience of providing the services and products relative to this RFC. Bidder is also required to include a written list of names and addresses of three (3) customers which are current users of the same or similar equipment, product, or goods as bid to which the bidder has furnished the same prior to this RFC (see the References attachment under the Supporting Documentation area of the bid portal). Failure to supply the County with said reference list or failure to supply the County with an explanation acceptable to Salt Lake County as to the absence of said list may render the bid non-responsive. Negative responses from references may cause this bid to be considered non-responsive. The County may also use any past performance wherein the bidder has provided products or services. This will not county toward the 3 references requirement above.

10.0 REQUIRED INSURANCE POLICIES:

GENERAL INSURANCE REQUIREMENTS FOR ALL POLICIES.

A. Any insurance coverage required herein that is written on a “claims made” form rather than on an “occurrence” form shall (i) provide full prior acts coverage or have a retroactive date effective before the date of this Agreement, and (ii) be maintained for a period of at least 3 (three) years following the end of the term of this Agreement or contain a comparable “extended discovery” clause. Evidence of current extended discovery coverage and the purchase options available upon policy termination shall be provided to the County.

B. All policies of insurance shall be issued by insurance companies licensed to do business in the State of Utah and either:

(i) Currently rated A- or better by A.M. Best Company;

—OR—

(ii) Listed in the United States Treasury Department’s current Listing of Approved Sureties (Department Circular 570), as amended.

C. Bidder shall furnish certificates of insurance, acceptable to the County, verifying the foregoing matters concurrent with the execution hereof and thereafter as required.

D. In the event any work is subcontracted, Bidder shall require its subcontractor, at no cost to the County, to secure and maintain all minimum insurance coverages required of the Bidder hereunder.

E. In the event that governmental immunity limits are subsequently altered by legislation or judicial opinion, Bidder shall provide a new certificate of insurance within 30 (thirty) days after being notified thereof in writing by the County, certifying coverage in compliance with the modified limits or, if no new limits are specified, in an amount acceptable to the County.

F. All required certificates and policies shall provide that coverage thereunder shall not be canceled or modified without providing 30 (thirty) days prior written notice to the County in a manner approved by the County District Attorney.

G. In the event Bidder fails to maintain and keep in force any insurance policies as required herein, County shall have the right at its sole discretion to obtain such coverage and reduce payments to Bidder for the costs of said insurance.

REQUIRED INSURANCE POLICIES.

Bidder agrees to secure and maintain the following required policies of insurance in accordance with the general insurance requirements set forth in the preceding subsection:

A. Workers’ compensation and employer’s liability insurance as required by the State of Utah unless a waiver of coverage is allowed and acquired pursuant to Utah law. This requirement includes Bidders who are doing business as an individual and/or as a sole proprietor as well as corporations, limited liability companies, joint ventures and partnerships. In the event any work is subcontracted, Bidder shall require its subcontractor(s) similarly to provide workers’ compensation insurance for all of the latter’s employees, unless a waiver of coverage is allowed and acquired pursuant to Utah law.

B. Commercial general liability insurance on an occurrence form with the County as an additional insured, in the minimum amount of $1,000,000 per occurrence with a $2,000,000 general policy aggregate and $2,000,000 products completed operations policy aggregate. The policy shall protect the County, Bidder, and any subcontractor from claims for damages for personal injury, including accidental death, and from claims for property damage that may arise from Bidder’s operations under this Agreement, whether performed by Bidder itself, any subcontractor, or anyone directly or indirectly employed by either of them. Such insurance shall provide coverage for premises operations, acts of independent Bidders, and completed operations.

C. Commercial automobile liability insurance that provides coverage for owned, hired, and non-owned automobiles, with the County as an additional insured, in the minimum amount of $1,000,000 per occurrence.