4-07. APPENDIX B- Proposed Budget and Cost Per Mile.docx
DOCX document 2 MB Posted
- Attached to
- UDOT RFP- Intercity Bus Service (two routes)
- Solicitation number
- UDOT270090MP
- Issued by
- Salt Lake County, Utah
About this file
This appendix is a budget and cost per mile proposal form for the Utah Department of Transportation's Request for Proposals for Intercity Bus Service covering two routes: Blanding and Vernal. Offerors must complete separate budget matrices for each 12-month contract year (2027 and 2028), detailing direct operating expenses (wages, salaries, fringe benefits, fuel, lubricants, tires, repair parts, and other direct costs), administration costs (wages, salaries, fringe benefits, services, utilities, insurance, and miscellaneous items), and other capital items (lease and rentals, capital expenses, interest expenses, and other items). Each offeror must calculate the fully allocated cost per mile by dividing total net operating expenses by projected route miles for each route and contract year. Cost evaluation will be based on the two-year average proposed gross cost per mile, with scoring calculated using a formula that awards maximum points to the lowest proposed cost and adjusts other offerors' points proportionally. Failure to complete the budget matrix will result in disqualification.
All proposed gross cost per mile rates must be all-inclusive, incorporating direct operating costs, administrative overhead, capital and lease expenses, marketing, public timetable printing, and GTFS-Realtime feed maintenance; UDOT will not reimburse separate line-item invoices for marketing or administrative overhead. Annual contract reimbursements for net operating expenses are capped at the total annual budget established in the executed agreement and are funded exclusively through Utah's finite annual FTA Section 5311(f) formula grant apportionment, with no state funds contributed. Awarded offerors will submit invoicing reflecting net operating expenses calculated as actual gross miles driven multiplied by the approved rate per mile minus generated revenue from fares and donations.
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Other files
| File | Type | Posted |
|---|---|---|
| 10-01. RFP General Information.doc | DOC document | |
| 3-11. 2026 Intercity Bus Clauses.pdf | ||
| 1-04. Submittal Form- Business Confidentiality- Yes No.doc | DOC document | |
| 9-03. Submittal Form- Vendor Set Up Form And W-9.pdf | ||
| 5-06. APPENDIX A- Proposal Questions.docx | DOCX document | |
| 7-08. Submittal Form- Certifications- Yes No.docx | DOCX document | |
| 6-10. Title VI.docx | DOCX document | |
| 2-05. Submittal Form- Attachment A- Agency Terms and Conditions- Yes No.docx | DOCX document | |
| 11-09. Sample Score Sheet.doc | DOC document | |
| 8-02. 2026 ICB SCOPE.docx | DOCX document |
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Text version
APPENDIX B: PROPOSED BUDGET AND COST PER MILE
NOTICE TO OFFERORS — PROGRAM FUNDING LIMITS & PRICING
1. Annual Grant Budget Ceiling: Services under this contract are funded solely through Utah’s finite annual FTA Section 5311(f) formula grant apportionment. The State of Utah contributes no state funds to this program. Annual contract reimbursements for net operating expenses (gross cost per mile × actual revenue miles, minus actual collected passenger fares) shall not exceed the total annual budget cap established in the executed agreement.
2. All-Inclusive Rate Structure: The proposed gross cost per mile submitted below must be an all-inclusive rate incorporating all direct operating costs, administrative overhead, capital/lease expenses, marketing, public timetable printing, and GTFS-Realtime feed maintenance. UDOT will not reimburse separate line-item invoices for marketing or administrative overhead.
3. Cost Evaluation Formula: Cost evaluation points will be calculated using the following formula: Offeror's Cost Points = Max Cost Points × (Lowest Proposed Cost Per Mile for Route / Offeror's Proposed Cost Per Mile for Route). Cost scoring is evaluated on the 2-year average proposed gross cost per mile across contract years 2027 and 2028.
Offerors are required to complete the budget matrix below by providing their proposed Cost Per Mile for this route. Failure to complete this matrix will result in the Offeror being disqualified from consideration for this route.
The contract will be awarded and structured based on the gross rate per mile. However, the awarded Offeror will submit invoicing that reflects net operating expenses (calculated as the actual gross miles driven multiplied by the rate per mile, minus any generated revenue).
Part 1: Blanding Route
| Project Expenses for Each 12- Month Contract Year |
| 2027 |
Contract Year Cost - $ Contract Year Cost - $
Direct Operating (Labor and Materials)
Wages & Salaries
Fringe Benefits
Fuel & Lubricants
Tires & Tubes
Repair Parts
Other
Direct Operating Subtotal
Administration
Wages & Salaries
Fringe Benefits
Services
Utilities
Insurance
Miscellaneous
Administration Subtotal
Other (Capital) Items:
Lease & Rentals
Capital Expense
Interest Expense
Other Items Subtotal
Operating Expenses
Gross Operating Expenses
Less Fares and Donations
Total Net Operating Expenses:
Total Projected 12-Month Service Route Miles
Fully Allocated Cost per Mile (Total Net Operating Expense/Projected Route Miles):
Part 2: Vernal Route
| Project Expenses for each Contract Year |
| 2027 |
Contract Year Cost - $ 2028 Contract Year Cost - $
Direct Operating (Labor and Materials)
Wages & Salaries
Fringe Benefits
Fuel & Lubricants
Tires & Tubes
Repair Parts
Other
Direct Operating Subtotal
Administration
Wages & Salaries
Fringe Benefits
Services
Utilities
Insurance
Miscellaneous
Administration Subtotal
Other (Capital) Items:
Lease & Rentals
Capital Expense
Interest Expense
Other Items Subtotal
Operating Expenses
Gross Operating Expenses
* Less Fares and Donations
Total Net Operating Expenses:
Total Projected 12 Month Service Route Miles
Fully Allocated Cost per Mile (Total Net Operating Expense/Projected Route Miles):
APPENDIX B: PROPOSED BUDGET AND COST PER MILE Page 2 of 2
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