Security Requirements Clearance of Personnel.doc

9.

SECURITY REQUIREMENTS

9.01

CLEARANCE OF PERSONNEL

(1) Submission of Forms. Unless otherwise directed by the Contracting Officer, to obtain clearances for personnel, the contractor shall submit, no later than fourteen (14) days prior to needing physical access to the site:

For each contract employee requiring site access:

• One (1) FPS Contractor Suitability Adjudication, Transmittal Worksheet

• Two (2) completed forms FD‑258, "Fingerprinting Charts" and

• One (1) Standard Form 85P “Questionnaire for Public Trust Positions”

Documentation shall be submitted to:

These forms shall be submitted for those officers of the firm, who for any reason, may visit the work site during the period of this contract and for all employees (including those of subcontractors) who will require access to the building in performance of the contract work. These forms shall be submitted for replacement employees fourteen (14) days before they require physical access to the site.

Provision of Forms and Additional Instructions:

• FPS Contractor Suitability Adjudication, Transmittal Worksheet: A copy of this form is provided at the end of this section. The Government may provide an updated version at the time of award. The contractor shall complete the sections entitled “Applicant Information” and “Contractor Information.” The Government shall complete the remainder of the form.

• Forms FD‑258, "Fingerprinting Charts": The Government shall provide the

Fingerprinting Charts. Prints may be taken in ink or electronic on FP 258 cards. Prints must be clear. Cards with unclear prints will be returned without being reviewed, and replacement cards will be required

• Standard Form 85P “Questionnaire for Public Trust Positions”: Please note that Standard Form 85P “Questionnaire for Public Trust Positions” can be downloaded at the following website: http://www.gsa.gov/forms. It is not necessary to complete the Medical Release attached to the back of the Standard Form 85P.

(2) Unsuitable Employees. If the Contracting Officer receives an unsuitable report on any employee after processing of these forms, or if the Government finds a prospective employee to be unsuitable or unfit for his assigned duties, the contractor shall be advised immediately by the Contracting Officer that such employee cannot continue to work or to be assigned to work under the contract. The contractor must then take action to remove the employee from the GSA contract.

(3) Criteria for Eligibility. The principal factors used in the adjudication process in determining whether a person’s conduct would be expected to interfere with the ability of the applicant(s) to function in the position, or if the applicant’s past conduct was such that the safety of Federal employees and/or visitors to delegated an/or GSA-controlled facilities would be in jeopardy, are outlined below:

(a) Any type of misconduct or negligence in prior employment which would have an effect on the quality of security and protection provided to customer agencies, or prior conduct which would interfere with and/or prevent a Federal agency from carrying out its operational responsibilities;

(b) Criminal or dishonest conduct related to the duties to be assigned to the applicant/employee and/or the performance of such duties. The following crimes are acts which could disqualify prospective or regular employees:

· Abuse or neglect of a child or other dependent person entrusted to their care

· Child molestation

· Forcible or statutory rape

· Possession and sale of narcotics and/or dangerous drugs

· Arson

· Murder

· Kidnapping

· Robbery

· Burglary

· Larceny

· Theft

· Aggravated assault

· Buying, receiving or possessing stolen property

· Embezzlement, forgery, counterfeiting

· Fraud

· Under ATF Standards, any felony (for guards only who are required to carry firearms).

· Falsifying a personal history application

(4) Prior Clearance. Employee clearances obtained through this process are valid for a period of five (5) years. When such prior clearances are due to expire within the performance period of the contract, contractors are responsible for timely resubmission of all information necessary to apply for a new clearance.

(5) Government Control. The Government shall have and exercise full and complete control over granting, denying, withholding or terminating clearances for employees. The Government may, as it deems appropriate, authorize and grant temporary clearance to employees of the contractor. However, the granting of a temporary clearance to any such employees shall not be considered as assurance that full clearance will follow as a result of condition thereof, and the granting of either temporary or full clearance shall in no way prevent, preclude or bar the withdrawal or termination of any such clearance by the Government.

9.02 PHOTO IDENTIFICATION. Upon receipt of a favorable suitability determination, each employee of the Contractor will be issued an identification credential. At all times while working on the contract, a Contractor employee, including subcontractor employees, must have in his/her possession the specific identification credential issued to them by the Government. The identification credential shall be displayed and visible at all times while on Government property. GSA personnel, Government law enforcement personnel, or security personnel shall periodically verify identification credentials with the employee’s personal identification. Contractor employees shall comply with security verification procedures at all times.

The Contractor shall see that every contract employee has a Government issued identification credential before the employee gains routine access to the site. As required by the Government, the Contractor shall make his employees available for photo identification badges, on a schedule to be worked out with the GSA point of contact identified above. The Government will make the identification credential badges after a favorable suitability determination has been received for the contractor’s employees. Each identification credential shall have an expiration date and Contractor employees shall sign each badge at the time of photographing.

The Contractor shall be responsible for ensuring that all identification credentials are returned to the GSA point of contact identified above as employees leave the contract (contract is completed, employees leave the company, employees are dismissed or terminated). The Contractor will notify the GSA point of contact when credentials are lost. The Contractor will be responsible for paying the Goverment for replacement credentials at a rate of $25.00 per badge.