3c_Statement of Work.pdf

PR #: 67100PR260004241

STATEMENT OF WORK

LAST UPDATED: 02/25/2025 PAGE 1/4

STATEMENT OF WORK (SOW)

FOR

REPAIR, AND RETURN OF USCG FOUL WEATHER PARKAS, TROUSERS, AND

LINER JACKETS

1.0 GENERAL

1.1 BACKGROUND

TRACEN Cape May (TCCM), located at 1 Munro Ave, Cape May, NJ 08204, processes approximately 5,000 recruits annually. To ensure recruits are properly equipped for inclement weather, the US Coast Guard requires professional repair services for issued Foul Weather

Parkas, Trousers, and Liner Jackets. These garments are essential components of the Coast

Guard’s personal protective equipment (PPE) and must be maintained in a serviceable, functional, and presentable condition.

1.2 SCOPE

The contractor shall provide all necessary labor, materials, equipment, transportation, and supervision for a Firm-Fixed-Price, non-personal services contract to inspect, repair, and return

USCG Foul Weather Parkas, Trousers, and Liner Jackets, in addition to providing full tailoring services for trainees at the USCG Training Center in Cape May, NJ. Repairs must restore garments to their original operational standards and appearance using matching materials and methods. This is a requirements contract, and the estimated annual quantities—200 parkas, 200 trousers, and 100 liners—are estimates only and not a purchase guarantee; the government is not obligated to order these quantities, and no price adjustment will be made if requirements differ.

The government will not supervise contract service providers, as they are solely accountable to the contractor, who is responsible to the government

1.3 OBJECTIVE

The objective of this contract is to ensure the continued serviceability and operational readiness of US Coast Guard Foul Weather Parkas, Trousers, and Liner Jackets issued to recruits and personnel at TRACEN Cape May. The contractor must provide professional repair services to restore garments to their original functional and presentable condition, using materials and methods that match the original specifications. This includes timely pickup, inspection, repair, and return of garments in accordance with government requirements, thereby supporting the

Coast Guard’s mission to maintain adequate personal protective equipment for all personnel.

1.4 REFERENCE DOCUMENTS

The following documents are incorporated by reference and form the basis for garment characteristics, repair standards, and material requirements. The contractor must comply with the requirements and specifications contained within these documents when performing all repairs under this contract:

• Liner Jacket, Parka NCTRF PD 05-09J, 29 November 2022

• Foul/Wet Weather Trouser CG/PD 15-17, 22 May 2015

• Foul/Wet Weather Parka CG/PD 15-08, 19 March 2015 https://uscg.sharepoint-mil.us/sites/cg9/ARM/SCOPE%20PARAGRAPHS.doc

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The contractor must use these documents as the standards for materials, construction, repair methods, and finished garment appearance.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE. PICKUP AND RETURN

The contractor must arrange for the pickup of garments from Sexton Hall Barracks (Building

303), TRACEN Cape May, in accordance with government request.

The government will provide email notification of required pickup ten (10) calendar days prior to the scheduled pickup date. Notification will specify the number and types of garments to be collected.

Upon arrival for pickup, the contractor must verify the quantities and types of garments being collected against the quantities and types specified in the government’s notification.

The contractor must prepare an itemized inventory list documenting the quantity and type of garment collected. This itemized inventory list must be reviewed with the designated government representative at the time of pickup and signed by both parties to acknowledge types and quantities of garments being collected.

Upon return, the contractor must present an itemized inventory list documenting the quantity, type, and condition of each repaired garment being delivered. This inventory list must be reviewed and signed by the designated government representative to confirm receipt and condition of all items returned. If any quantity discrepancies are identified at the time of delivery, the contractor must immediately notify the government representative and resolve the issue prior to departure.

All repaired garments delivered in a serviceable and presentable condition, ready for immediate use.

The contractor is responsible for transportation of garments to and from Sexton Hall. The contractor must return all repaired garments within fifteen (15) calendar days of pickup.

2.2 TASK TWO. INSPECTION AND REPAIR

The contractor shall inspect each garment for defects and perform necessary repairs to restore full functionality and appearance. Repairs include, but are not limited to, the following items for each garment type:

FOUL WEATHER PARKA

• Inner zipper (used for liner insert)

• Inner zipper slide (used for liner insert)

• Outer zipper

• Outer zipper slide

• Sleeve zipper

• Sleeve zipper slide

• Chest pocket zipper

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• Chest pocket zipper slide

• Snap and/or strap (both inner sleeves)

• Cord draw string

• Fastener for draw string

• Sew on serial number name tape (1" x 6")

• Velcro (on both sleeves, pockets, and chest badge tab)

• Rips and holes (per inch)

LINER JACKET

• Zipper

• Zipper slide

• Strap (both sleeves)

• Cord draw string

• Fastener for draw string

• Sew on serial number name tape (1" x 6")

FOUL WEATHER TROUSER

• Zipper (both legs)

• Cord draw string

• Zipper (waist)

• Fastener for draw string

• Zipper slide

• Sew on serial number name tape (1" x 6")

• Snap button (on waist and both flaps)

• Velcro (on both leg fasteners)

• Button (lower pocket)

Repairs must match the original construction and materials in color, quality, and characteristics.

All repairs must ensure the garment is wearable, functional, and presentable, and must comply with the original specifications for durability, waterproofing, and appearance.

2.3 TASK THREE. PERFORMANCE STANDARDS

All garments must be returned in a functional, and presentable condition, free from defects, loose threads, or damage. All stitching, seam sealing, and fastener repairs must meet or exceed the standards outlined in the original specifications. The contractor must ensure proper labeling and attachment of serial number name tapes as specified.

Upon completion of each return, the contractor must submit a single, itemized invoice detailing all repairs performed to each serial number item, broken down by scheduled pickup date. The invoice must include a description of repairs for each garment and be submitted to the designated

Government Point of Contact.

2.4 GARMENT CHARACTERISTICS & SERIAL NUMBER NAMETAPE

PLACEMENT

LAST UPDATED: 02/25/2025 PAGE 4/4

Foul Weather Parka. The Foul Weather parka II has a Coast Guard blue waterproof, laminated supplex nylon and Gore-Tex outer shell with foldaway hood.

• Material: 100% nylon, three-layer laminated, waterproof, windproof, and moisture-vapor-permeable (CG Blue 3362).

• Sizes: XS, S, M, L, XL, XXL

• The serial number nametape (1" x 6") must be sewn centered on the right front pocket flap (right side when worn).

123XL

LAST UPDATED: 02/25/2025 PAGE 5/4

Foul Weather Trouser. A Coast Guard blue waterproof, laminated supplex nylon and

Gore-Tex outer shell with reinforced seat and knees, cargo pockets, and pass-through pockets.

• Material: 100% nylon, three-layer laminated, waterproof, windproof, moisture-vapor-permeable (CG Blue 3362).

• Sizes: XS, S, M, L, XL, XXL

• The serial number nametape (1" x 6") must be sewn centered on the right front pocket flap (right side when worn), with the top edge of the nametape positioned just below the pocket stitching.

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Liner Jacket fitted blue 100% fleece liner with waist draw string.

• Material: 100% polyester shell with water repellent treatment; reinforcement trim 100% nylon. (CG Blue 3362).

• Sizes: XS, S, M, L, XL, XXL

• The serial number nametape (1" x 6") must be sewn on the inside of the right side

(when worn), positioned just above the drawstring seam (1 inch from the bottom of the liner), and 5 inches from the zipper.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW in accordance with all state and local regulations.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is always maintained. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the

Contractor must provide e-mail notification to the Government Technical Representative prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 EMPLOYEE IDENTIFICATION

3.3.1 Contractor employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, and badge expiration date. Visiting Contractor employees must comply with all Government escort rules and requirements, including REAL ID requirements. All Contractor employees must identify

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themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.3.2 Contractor employees working on-site at Government facilities must wear a government issued identification badge. All Contractor employees must identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.4 EMPLOYEE CONDUCT

3.4.1. Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the

United States or the Department of Homeland Security. The Project Manager must ensure

Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

4.1.1 Contractor access to classified information is not currently required under this SOW 3.4

Base Access Requirements

Contractors must pass a background check and present a Real ID or valid driver’s license with a secondary form of ID, along with valid vehicle registration and insurance. If a contractor cannot meet these requirements, they must be escorted by a CAC holder throughout their visit, which may cause delays or denial of access if no escort is available.

For questions regarding visitor access, contact the designated Government POC.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is a one-year base period with two one-year option periods as follows:

Base Period: April 1, 2026, through March 31, 2027

Option Period One: April 1, 2027, through March 31, 2028

Option Period Two: April 1, 2028, through March 31, 2029

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with frequent visits to the United States Coast Guard at TRACEN Cape May, located at:

1 Munro Ave, LAST UPDATED: 02/25/2025 PAGE 8/4

Sexton Hall Barracks (Building 303)

Cape May, NJ, 08204

4.4 HOURS OF OPERATION

Contractor employees must make all pickup and drop-offs between the hours of 8:00 AM through 4:00 PM EST, Monday through Friday (except Federal holidays).

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide the following property to the Contractor for work required under this contract: USCG Foul Weather Parkas, Trousers, and Liner Jackets, and serial number tags.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in

SOW 2.0. and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The Government Representative will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the delivery is acceptable, the Government Representative will send an e-mail to the Contractor notifying it that the delivery has been accepted.

7.1 The Government Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the

Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Government Representative of the specific reasons for rejection. The

Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The Government Representative will have 05 business days to review deliverables and make comments. The Contractor must have 05 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The

Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.