3c. STATEMENT OF WORK (SOW).docx

PR #: 30140PR250000015

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

<STA CRISFIELD BASKETBALL COURT FENCE REPLACEMENT >

(CONSTRUCTION)

09/16/2025

1.0 GENERAL

1.1 BACKGROUND

The USCG STATION CRISFIELD requires replacement of approximately 400-linear feet currently installed fencing that sits 10-feet high.

2.0 SCOPE :

The work consists of removal/demolition of approximately 400-linear feet of currently installed fencing around the basketball court located at 810 Norris Harbor Drive, Crisfield, MD 21817. New fencing and new gates are required to be installed after removal of the old fencing.

The Contractor shall provide a draft drawing/work order of the fence and gates for QAE and Government contracting officials to review with quote submissions to ensure technical acceptability.

This drawing/work order shall include all measurements of the fencing and the location of the two gates, the material of the fencing and gates, the type of latching system to be used on each gate system, and the swing of each gate. This is required to show understanding of these specifications.

The Contractor shall submit with their quote documentation describing their technical approach to meet the task specifications.

2.1 Task One: FENCE REMOVAL

2.1.1 The Contractor shall provide all labor, materials, equipment and supplies (MES) for removal of currently installed fencing around the basketball court. Under Facility Engineering supervision, labor will be conducted by Contractor to ensure United States Coast Guard Standards are met for Quality and Safety.

2.1.2 The Contractor shall remove approximately 400 linear feet (10 feet high) fencing.

2.1.3 The Contractor shall display signage clearly indicating the area is under construction.

2.1.4 REMOVE ALL CONTRACTOR DEBRIS. All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner. Refuse, excess or waste materials resulting from construction operations shall become the property of the Contractor and shall be recycled and/or disposed of off Government property. All disposals shall be done in accordance with federal, state, and local laws and regulations.

2.2 Task Two: FENCE & GATE(S) INSTALLATION

2.2.1 The Contractor shall provide all labor, materials, equipment and supplies (MES) for installation of NEW fencing around the basketball court. Under Facility Engineering supervision, labor will be conducted by Contractor to ensure United States Coast Guard Standards are met for Quality and Safety. The Contractor shall ensure accuracy of materials needed by taking accurate measurements prior to commencement of work.

2.2.2 FENCE INSTALLATION: The Contractor shall install approximately 400-linear feet (10-feet high) fencing (with two openings for gates). All material and supplies must be new. The Contractor shall not reutilize any existing materials unless directed to do so by this SOW. New fencing shall best match existing fencing in type.

Material: Galvanized Steel Current measurements: Goal post fence ends are approximately 50-feet wide. Side fences are approximately 120-feet wide.

2.2.3 GATE(S) INSTALLATION The Contractor shall provide and install two (02) new gates that swing open and close, are capable of latching without locking or have the capability to be locked with a masterlock style lock, if desired.

(Street side gate) Gate opening is approximately 48-inches wide. The gates shall be closing/latchable/lockable that swings inward and outward with no preference on direction of swing.

(Goal Post gate – at end nearest the Station building) There is not an opening built into the current fence. The Contractor will need to build a 48-inch opening/gate into the 50-feet of fence when drafting their drawing.

2.2.4 REMOVE ALL CONTRACTOR DEBRIS. All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner. Refuse, excess or waste materials resulting from construction operations shall become the property of the Contractor and shall be recycled and/or disposed of off Government property. All disposals shall be done in accordance with federal, state, and local laws and regulations.

3.0 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this SOW.

3.1 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting Officer’s Quality Assurance Evaluator (QAE) Representative prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.2 KEY PERSONNEL

3.3 PROJECT MANAGER

3.4.1 The Project Manager must be available to the QAE via telephone between the hours of 0700 and 1600 EST, Monday through Friday (Federal Holidays excluded), and must respond to a request for discussion or resolution of technical problems within 24 hours of notification.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 The Contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The USCG Station Crisfield Security Office will be given a copy of the employee list, and a pass will be issued for entry. Each contractor provided vehicle, or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

3.5.2 Contractor employees working on-site at Government facilities must wear a Government issued identification badge. All Contractor employees must identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.6 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 SITE VISIT

A site visit is highly recommended to conduct field verification of any/all quantities and measurements before submitting bids.

To coordinate a site visit, please contact via email the following personnel:

CWO Ruben Santellanes: Ruben.Jr.Santellanes@uscg.mil Frank Burton: frank.r.burton@uscg.mil

4.1 DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE) REPRESENTATIVE

MK1 Dominic Deview, Engineering Petty Officer Dominic.E.Deview@uscg.mil

(301) 872-4344

4.1.1 All site visits are to be pre-arranged a minimum of three (03) days in advance. To arrange a site visit, the following information shall be provided to the QAE: Full name, date of birth, and last four of SSN of each person.

4.1.2 CONDITIONS AFFECTING THE WORK

The Contractor/Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents. All contractors that require Base access will have to be pre-vetted for entry prior to commencement of work. All work that exceeds a completion time greater than 10 days, may be subject presenting RapidGate as a method of Base entry.

Investigate the site per FAR 52.236-3 to ascertain the general and local conditions which can affect the work or its cost. Contact MK1 Dominic Deview for site access. Perform all on-site work between the hours of 7:00 AM and 4:00 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the Facility Engineer (FE).

4.2 SECURITY

4.2.1 Coordinate with the CSO Office upon arrival for your scheduled site visit.

4.2.2 Contractor access to classified information is not currently required under this SOW. However, the Government at a later date may require all Contractor personnel to have Secret clearances. Accordingly, all Contractor employees provided for this requirement must be eligible for a Secret Clearance.

4.2.3 Each contractor that does not have Real ID on their Driver licenses will need to present one of the following credentials:

. U.S. Department of Defense ID, including IDs issued to Active Duty, Reserve, National Guard, retirees and dependents.

. RAPIDGate Credential . HSPD-12 PIV card . State-issued Enhanced Driver's License . U.S. passport . U.S. passport card . DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST) . Permanent resident card . Border crossing card . Federally recognized Tribal Nation/Indian Tribe, including Enhanced Tribal Cards (ETCs) . Foreign government-issued passport . Canadian provincial driver's license or Indian and Northern Affairs Canada card . Transportation worker identification credential . U.S. Citizenship and Immigration Services Employment Authorization Card (I-766) . U.S. Merchant Mariner Credential . Veteran Health Identification Card (VHIC)

5.0 AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of his intended start date. The work shall be done in accordance with the specification.

5.1 PERIOD OF PERFORMANCE

The period of performance for this contract must not exceed 30 working days after contract award or as negotiated with Contracting Officer and Facilities Engineering.

5.2 PLACE OF PERFORMANCE

The primary place of performance will be a combination of the Contractor’s facilities and the United States Coast Guard at 810 Norris Harbor Drive, Crisfield, MD 21817.

Fence manufacturing will be conducted at Contractor’s facility and installation will be conducted at the USCG Station Crisfield.

5.3 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0700 and 1600 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW. If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the station’s regular hours, he may submit his request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government to inspect the work in progress.

5.4 TRAVEL

Travel shall not be included as an additional/separate line item. Travel is required for delivery and installation purposes and shall be included as part of the overall cost.

5.5 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Adobe .PDF or Microsoft Word .DOC).

The contractor is required to provide verbal progress reports daily for the period of project duration. The progress report shall cover all work completed during the day and shall present the work to be accomplished during the subsequent period. This report shall also identify any problems that arose and a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved and provide an explanation.

5.6 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract.

5.7 GOVERNMENT ACCEPTANCE PERIOD

Upon completion of work, contact the Contracting Officer QAE Representative to arrange for inspection/acceptance of work. The QAE will conduct an inspection of the work conducted by the Contractor and will have the right to reject or require correction of any deficiencies found that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the QAE of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

6.0 OTHER APPLICABLE CONDITIONS

6.1 SECURITY/SAFETY

All contractors working on CG Station Crisfield shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Station Safety Officer prior to starting work.

Written notification must be provided to the Station Safety Officer; in their capacity as Base Fire Marshal of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the Base, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Base Safety Officer.

Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on Station Crisfield. A Facilities Division representative is required for all contractors Lock Out/Tag Out needs.

Every employee working on Station Crisfield has the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

6.2 ENVIRONMENTAL PROTECTION REQUIREMENTS: All contractors working on CG Station Crisfield shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractors written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist prior to starting work and must be in accordance with ICSPORTSVA INSTM5090.2, the Unit Environmental Guide.

Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on Station Crisfield. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.

6.3 PERMITS: The contractor shall, without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

6.4 WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory for the Contracting Officer.

6.5 ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

6.6 TEMPORARY FACILITIES STORAGE: The location for exterior stock piling or lay down area of materials will be available on site with location to be determined by POC and Engineering Petty Officer depending on size. The Contractor shall be responsible for protecting materials stockpiled against weather, damage, theft, and other risks of loss. The Coast Guard assumes no responsibility for material or equipment left in the storage area.

6.7 SANITARY FACILITIES: Sanitary facilities are located on site.

6.8 WATER AND ELECTRICITY: Limited water and standard 110v electricity are available. The utility connections and disconnections of machinery or equipment shall be the responsibility of the Contractor. Personnel using extension cords to bring power from another location for construction, maintenance, remodeling, etc., shall employ portable ground fault circuit interrupters (GFCIs), even if connecting to building wiring. Use of portable generators is authorized at contractor expense to power portable equipment, if required to provide power other than standard building supplied power sources.

6.9 CONTRACTING REQUIRMENT: All contracts must be registered in SAM (System for Award Management) and have an active Unique Entity Identification (UEI).

LAST UPDATED: 09/16/2025 PAGE 8/17