765-24-102_GL_CMOP_Pre-Bid_Agenda_08142024.pdf

PRE-PROPOSAL CONFERENCE

Renovate Warehouse, Great Lakes CMOP, Project Number: 765-24-102 (765-16-102)

1) Introduction:

a. Welcome to the Great Lakes Consolidated Mail Outpatient Pharmacy (CMOP) and the pre-proposal conference on 14 August 2024 at 09:00 CST.

b. I would appreciate minimal side-bar conversations as the purpose of this conference is to ensure that everyone has the same information about the procurement.

c. Solicitation No: 36S79724R0003.

d. Location: Hines, IL.

e. Contracting:

i. Regina Rockwood, Contracting Officer

ii. Brandy Hudson, Contract Specialist

f. Contracting Officer’s Representative (COR):

i. Carren Christianson, Facility Manager, Great Lakes CMOP

ii. J. Andrew Comingore, Engineer, National CMOP

iii. Brian Duce, Supervisory General Engineer, Service and Distribution Center (SDC)

g. Designer of Record:

i. Atriax Group

ii. TESSERE (Formerly GLMV)

iii. PEC

2) Contractual /Administrative Issues:

a. Please ensure that you have signed the attendance roster – this will be published along with any applicable amendment to the solicitation on SAM.GOV.

b. You are reminded that this procurement is 100% set-aside for Service Disabled Veteran-Owned Small Businesses only and firms that do not meet this criteria will have their proposals rejected.

c. The North Atlantic Industry Classification System (NAICS) code is 236220.

d. Cost Range: $1,000,000 to $5,000,000

e. Period of Performance: 180 calendar days

f. The facilities will be in operation during the construction requiring that you keep all areas clean of debris and/or obstructions.

g. Proposals are due by 16:30 CST on 5 September and need to be submitted electronically via email. All proposals are required to have a 90-day acceptance period.

h. The selection process for this procurement is Lowest Price Technically Acceptable (LPTA) so please ensure that you comply with the Solicitation Instructions to Offerors listed in the solicitation. You will be considered nonresponsive if required items are not submitted with your initial proposal.

i. Bonds & Clauses: Please review the requirements closely.

j. The purchase of material for this project is exempt from state sales tax.

k. The contractor is expected to maintain insurance coverage during the contract period as directed in the specifications.

l. There are 2 important submittals that we need at contract start-up. They are the Schedule of Values, and a Construction Schedule.

3) Questions:

a. Submit in writing to Brandy Hudson by 15:00 CST on 19 August. Do not contact the A-E or the

COR.

b. Please make sure that all questions submitted by your company contain contact information:

company name, phone number where you can be reached in case a clarification is necessary and your email address. If you have more than one question, please number them 1, 2, 3 on the card or in your e-mail, and reference the applicable document. An amendment will be issued to provide the answers to questions. If any questions warrant an amendment, one will be issued and posted to SAM.GOV. All interested contractors are responsible to check SAM.GOV prior to submitting a proposal to ensure that they have seen and acknowledged all amendments.

4) Disclaimer Statements:

a. Remarks and explanations at the conference shall not qualify the terms of the solicitation.

b. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

5) Tour:

a) Stay together as group.

b) Photos – VA will take photos and include them in the solicitation amendment.

c) Building is owned by VA. VA is the AHJ.

d) Secure facility that is not open to the public

e) Operations are typically Monday thru Friday from 06:00 to 00:00. The facility will frequently work overtime on Saturday.