ATTACHMENT B - LIST OF DELIVERABLES.docx

B.4 LIST OF DELIVERABLES

A. The deliverables listed in Section 1, Installation Design Drawing (a) shall be provided 140 days after award.

1. INSTALLATION DESIGN DRAWING

a. The contractor is responsible for visiting the site of installation after award, to survey power and other utility requirements, room dimensions and other physical characteristics necessary for the installation design drawing. The contractor shall provide the CO and the COR an installation design drawing in pdf format to include, but not limited to, all utilities, plumbing, mechanical, electrical, etc., to show the installation requirements for each piece of equipment. The drawing shall be 1/4 inch minimum scale drawing of the Textile Care Processing Facility (TCPF) equipment layout.

The drawing shall include structural information consisting of engineering design calculations for the awarded equipment being installed and to the adjacent equipment (to show that equipment will fit into the location or space available), i.e. mechanical, electrical, plumbing, and general contractor.

Note: The installation design drawing shall be sealed by a licensed professional Architect-Engineer.

B. The deliverables listed in Section 2, Manuals and electronic copies (a-i) shall be provided at time of equipment delivery.

2. EQUIPMENT HARD COPY & ELECTRONIC MANUALS & SOFTWARE THUMB DRIVES

Equipment Manuals

a. The contractor shall provide two (2) operation/service (maintenance) manuals and two (2) storage devices with each piece of equipment to the COR. At a minimum, the manual(s) shall be bound and identical to the manual(s) provided to the manufacturer's designated field service representative as well as comply with all the requirements in paragraphs (a) through (i) of this section. Sections, headings, and section sequence identified in (a) through (i) of the listed deliverables are typical and may vary between manufacturers. Variances in the sections, headings, and section sequence, however, do not relieve the manufacturer of their responsibility in supplying the technical data called for therein.

b. Title Page and Front Matter: The title page shall include the equipment nomenclature, model number, effective date of the manual and the manufacturer's name and address. If the manual applies to a particular version of the equipment only, the title page shall also list the equipment's serial number. Front matter shall consist of the Table of Contents, List of Tables, List of Illustrations, and a frontispiece (photograph or line drawing) depicting the equipment.

c. Section I, General Description: This section shall provide a generalized description of the equipment or devices and shall describe its purpose or intended use. Included in this section will be a table listing all pertinent equipment specifications, power requirements, environmental limitations, and physical dimensions.

d. Section II, Installation: Section II shall provide pertinent installation information. It shall list all input and output connectors using applicable reference designators and functional names as they appear on the equipment. Included in this listing will be a brief description of the function of each connector along with the connector type. Instructions shall be provided as to the recommended method of repacking the equipment for shipment (packing material, labeling, etc.).

e. Section III, Operation: Section III shall fully describe the operation of the equipment and shall include a listing of each control with a brief description of its function and step-by-step procedures for each operating mode. Procedures shall use the control(s) nomenclature as it appears on the equipment and shall be keyed to one or more illustrations of the equipment. Operating procedures shall include any preoperational checks, calibration adjustments and operation tests. Notes, cautions and warnings shall be set off from the text body so they may easily be recognizable and will draw the attention of the reader. Illustrations should be used wherever possible depicting equipment connections for test, calibration, patient monitoring and measurements. For large, complex and/or highly versatile equipment capable of many operating modes and in other instances where the Operation Section is quite large, operational information may be bound separately in the form of an Operators Manual. The providing of a separate Operators manual does not relieve the supplier of their responsibility for providing the minimum acceptable maintenance data specified herein.

Where applicable, flow charts and narrative descriptions of software shall be provided. If programming is either built-in and/or user modifiable, a complete software listing shall be supplied. Equipment items with software packages shall also include diagnostic routines and sample outputs. Submission information shall be given in the Maintenance Section to identify equipment malfunctions which are software related.

f. Section IV, Principles of Operation: This section shall describe in narrative form the principles of operation of the equipment. Circuitry shall be discussed in sufficient detail to be understood by technicians and engineers who possess a working knowledge of electronics and a general familiarity with the overall application of the devices. The circuit descriptions should start at the overall equipment level and proceed to more detailed circuit descriptions. The overall description shall be keyed to a functional block diagram of the equipment. Circuit descriptions shall be keyed to schematic diagrams discussed in paragraph (h) below. It is recommended that for complex or special circuits, simplified schematics should be included in this section.

g. Section V, Maintenance: The maintenance section shall contain a list of recommended test equipment, special tools, preventive maintenance instructions, including calibration procedures and tools, and corrective information. The list of test equipment shall be that recommended by the manufacturer and shall be designated by manufacturer and model number. Special tools are those items not commercially available or those that are designed specifically for the equipment being supplied. Sufficient data shall be provided to enable their purchase by VA. Preventive maintenance instructions shall consist of those recommended by the manufacturer to preclude unnecessary failures. Procedures and the recommended frequency of performance shall be included for visual inspection, cleaning, lubricating, mechanical adjustments, and circuit calibration. Corrective maintenance shall consist of the data necessary to troubleshoot and rectify a problem and shall include procedures for realigning and testing the equipment. Troubleshooting shall include either a list of test points with the applicable voltage levels or waveforms that would be present under a certain prescribed set of conditions, a troubleshooting chart listing the symptom, probable cause and remedy, or a narrative containing sufficient data to enable test technician or electronics engineer to determine and locate the probable cause of malfunction. Where applicable, program information shall be provided so that equipment programming can be reprogrammed or reloaded as needed. Data shall also be provided describing the preferred method of repairing or replacing discrete components mounted on printed circuit boards or located in areas where special steps must be followed to disassemble the equipment. Procedures shall be included to realign and test the equipment at the completion of repairs and to restore it to its original operating condition. These procedures shall be supported by the necessary waveforms and voltage levels, and data for selecting matched components. Diagrams, either photographic or line, shall show the location of printed circuit board mounted components.

h. Section VI, Replacement Parts List: The replacement parts list shall list, in alphanumeric order, all electrical/electronic, mechanical, and pneumatic components, their description, value and tolerance, true manufacturer and manufacturers' part number.

i. Section VII, Drawings: All wiring and schematic diagrams shall be included. The drawings shall depict the circuitry using standard symbols and shall include the reference designations and component values or type designators. Drawings shall be clear and legible and shall not be engineering or production’s sketches.

Software Thumb Drives

1. Two (2) equipment thumb drives shall be provided with back-up programming in case controls malfunction and programs need to be reloaded.

C. The deliverables listed in Section 3, Training of Operating/Maintenance Personnel (a-b) shall be provided at the time of installation completion.

3. TRAINING OF OPERATING/MAINTENANCE PERSONNEL

a. The contractor shall provide a list of the training materials prior to commencement of training to be provided to the COR.

b. The contractor shall provide one (1) calendar day of on-site training of end user(s) in operation and care of the awarded equipment. This training shall be provided by qualified contractor representatives from the equipment manufacturer and shall include actual demonstration and operation of the equipment, preventive maintenance, and any adjustments or other actions which may be undertaken by operating personnel in the event of equipment failure.

D. The deliverables listed in Section 4, Equipment manufacturer’s written procedures for lock-out and tag-out and Technical Certificates of Compliance (a-b) shall be provided at the time of initial inspection.

4. EQUIPMENT MANUFACTURER’S WRITTEN PROCEDURES FOR LOCK-OUT AND TAG-OUT AND TECHNICAL CERTIFICATES OF COMPLIANCE

a. The contractor shall include two (2) copies of the equipment manufacturer’s written procedures for lock-out and tag-out and Permit Required Confined Space (PRCS) requirements for the awarded equipment. The procedures shall be bound in a book/binder.

E. The deliverables listed in Section 5, As-Built drawing (a), and Section 6 List of Consumables, and Schedule of Preventative Maintenance (a-c) shall be provided at the time of acceptance.

5. AS-BUILT DRAWING

a. The contractor shall provide the CO and the COR an As-Built drawing in pdf format at completion of the project.

Note: The As-Built drawing shall be sealed by a licensed professional Architect-Engineer.

6. LIST OF CONSUMABLES, AND SCHEDULE OF PREVENTATIVE MAINTENANCE

a. The contractor shall provide the CO and the COR with a list of recommended spare parts for the awarded equipment plus expendables for one (1) month’s operation.

b. The contractor shall provide the CO and the COR a list of consumables for the awarded equipment by part number and quantity.

c. The contractor shall provide the CO and the COR a preventive maintenance schedule to include frequency and duration of downtime for the awarded equipment.

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