36L79723Q0009_2.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

1 Block North of 22nd St Building 37 Hines, IL 60141

POINT OF CONTACT*

Maria E. Alba, Contract Specialist Maria.Alba@va.gov maria.alba@va.gov 708-786-4989

PLACE OF PERFORMANCE

ADDRESS

Fayetteville Veterans Affairs Medical Center

1100 North College Avenue

Building 9

Fayetteville, AR 72703-1944

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is being issued under the authority of PAR Part 13 Simplified Acquisition Procedures.

(i) Solicitation 36L79723Q0009 is issued as a Request for Quotation (RFQ).

(ii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-06.

(iii) This solicitation is 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-aside. The NAICS code associated with this solicitation is: 333310. The size standard is: 1000 employees.

(iv) SDVOSBs shall provide pricing for the following line items.

MFG. ______________________________

MODEL ____________________________

MFG. ______________________________

MODEL ____________________________

(v) Description of the Technical Specifications and Statement of Work for the items to be acquired. Item Number’s 0001 & 0002.

TECHNICAL SPECIFICATIONS

ITEM #1 – 400-500 LB. Washer Extractors:

Furnish and install new, two (2) each, 400-500 LB. multi pocket washer extractors with total wastewater heat recovery capability. The washer extractors shall be of the shell and cylinder type. The size (capacity) shall be based on 5.7 LB. of soiled textiles per cubic foot of cylinder volume (gross). Washer extractors shall be loaded by sling.

The washer extractors shall be designed for sling loading and unloading with a minimum amount of effort from employees. Washer extractors shall be capable of being loaded without any spillage. Loading chutes, if required for loading washer without spillage, shall be stainless steel materials and portable with locking casters and a chute. Above the washer extractors, the contractor shall install a ½ ton electric chain hoist for the removal and replacement of motors.

A. For the maintenance of the washer extractors on an I-beam or similar device. The I-beam or similar device shall have a rated capacity labeled on the beam by the contractor.

B. Machines will be installed in the existing glass staph barrier wall; any modification is the responsibility of the contractor.

New Washer Loading Platform(s): Furnish and install new washer extractors loading platform(s) that shall be easily accessible by stairs on one side and a ramp on the other side to allow for carts to be moved easily in front of the washer extractors loading stations and include rigid/sturdy safety handrail(s), (if applicable to equipment offered). The minimum width of the washer extractor loading platform shall be no less than forty two (42) inches wide.

The steps, ramp, and platform on the washer loading platform, shall be steel plate and covered with a minimum ½ inch slip resistant, non-corroding, rubberized/urethane coated, anti-fatigue surface with color coded safety lanes.

The washer extractors loading platform shall be elevated and include sufficient work area, allowing space for the washer extractors loading operation.

Any and all new monorail spurs that are required for sling loading the washer extractors shall be the responsibility of the contractor.

Ordering Data (Washer Extractors):

1. Multiple compartments, pass-through model.

a. Size (minimum capacities, pounds): 400 pounds – multiple compartments required.

2. Contractor shall interface existing Class I - Liquid Supply System. The Contractor shall supply a chemical manifold with installed equipment for the dispensing of seven (7) types of chemicals followed by a freshwater flush capability.

3. Water level sight glass is required.

4. Anti-vibration protection is required.

5. Divided cylinder machine shall be provided with automatic jog/inching or positioning in addition to manual inching provisions.

6. The washer extractors shall have a programmable beacon rotary LED light (colored amber) on both the soil side and clean side identifying end of wash cycle for the hearing impaired. Washer extractors shall also have an audible alarm to indicate when wash cycle has ended.

7. Automatic cycle control shall be touch screen/microprocessor type.

8. Balancing of load prior to extraction is required.

9. Manual dry supply tank with automatic freshwater flush connected to the washer extractors shall be provided by the contractor.

10. Washer extractors shall be equipped with an illuminated emergency stop button when activated on both the soiled and clean sides. A yellow background with legend shall also be provided. Normal stop and emergency stop buttons shall be colored red.

11. An easily accessible titration valve shall be installed on the washer extractors for testing/sampling of wash water.

12. Washer extractors shall be exhausted to the outside atmosphere. Molded flexible hose shall be used and connected to the washer extractors for exhausting the washer extractors to Chlorinated Polyvinyl Chloride pipe (CPVC) exhaust piping. All exhaust piping shall be new.

13. Unit shall have thermostatically controlled automatic steam injection.

14. Electrical characteristics - 208 volts, 3 phase, 60 cycles.

15. Water reuse required. Hot/Cold water reuse valves required.

16. Provide and install a 4-Plex Ground Fault Interrupter (GFI) receptacle outlet for the 400-500 LB. washer extractors for mechanic’s use.

17. Provide and install an airline with quick disconnect for the 400-500 LB. washer extractors for the mechanic’s use.

18. Connection points for water, steam and compressed air shall be within 20 feet of the equipment to the new water header. The contractor shall also provide new branch valving and isolation valves at the equipment locations.

19. The washer extractors shall be installed within a new glass staph barrier wall.

20. A protect key lock-out feature shall be provided by the contractor to prevent programming and removal of accumulated data by unauthorized personnel. Two (2) equipment thumb drives shall be provided with each washer extractors with back-up programming in case washer controls malfunction and programs need to be reloaded.

21. Washer extractors shall be equipped with a color touch screen control and be capable of being programmed for wash loads through the latest version of Wash System controls offered.

22. An hour meter shall be installed on the washer extractors that will show actual hours of run time of the washer extractors for maintenance. Hour meters shall be installed on the front control panel.

23. The washer extractors operating instructions shall be on laminated plastic name plants. Nameplates shall be laminated phenolic with a colored surface and white core.

24. The washer extractors shall also have laminated phenolic plastic name plates with a colored surface and white core showing washer programs. Example – Program 1 – Re-wash – Micro Mops – 130 degrees – Wash time 35 minutes on a laminated card or paper and attached to the dryer for the employees use.

25. Furnish and install new aluminum diamond plate trench covers under the washer extractors and both sides of the new washer extractors for drains and access to the trench for cleaning.

C. Wash System Controls:

Furnish and install wash system controls on the new washer extractors as part of one central control. System shall have one (1) remote system that shall be capable of programming wash and chemical formulas and reviewing the systems operations from the textile care manager’s office and shall also have a color laser printer for printing all activities and reports, a wireless mouse and wireless keyboard. The minimum 32” monitor for the system shall be wall mounted.

1. The central control system shall be located in the office of the Textile Care Manager office. All controls shall be solid state of the matrix variety.

2. The central control system shall be capable of monitoring and managing all aspects of wash system production and non-production machines. The washer extractors shall be connected to the central wash system, i.e., chemical formulas and water consumption.

3. The system shall incorporate all options and programs offered with the manufacturer’s wash systems controls and shall allow for both visual and actual print-out of data. A color LaserJet printer shall also be provided to print reports and data. The system shall be programmed by wireless keyboard and average load and unload time and actual productivity, (production and non-production washers) i.e., pounds produced. The wash system controls computer shall also incorporate Microsoft Office professional with Microsoft Word, Excel and PowerPoint for writing reports and spread sheets.

4. Furnish and install an Uninterrupted Power Supply (UPS) with a minimum 2-hour backup capacity.

5. The system shall be capable of programming 40 formulas for wash systems offered.

6. Ethernet/internet connections shall be installed on all the washer extractors that will allow for trouble shooting mechanical/operational problems from factory technicians.

7. The wash system controls shall be Windows based easy to follow and interface software. Display all pertinent operational information in LIVE operation as it occurs for the following:

b. Formulas.

c. All electrical components and wiring must be Underwriters Laboratories Inc (UL) labeled.

d. Electrical requirement: 120 volts, 3 phase, 60 cycles.

ITEM # 2 Semi-Automatic Cart Washer/Dryer: Furnish and install one (1) each, semi-automatic linen cart washer/dryer system with the following:

A. The semi-automatic cart washer/dryer shall be engineered to provide a clean sanitary wash and automatic drying for modern plastic and fiberglass laundry/linen carts. The semi-automatic cart washer/dryer will be manually fed on the loading side and automatically discharged upon completion of the washing cycle. The semi-automatic cart washer/dryer shall have a color touch screen control display.

1. The semi-automatic cart washing system shall have a minimum capacity of washing and blow-drying 20 carts per hour with minimal water remaining inside the cart.

2. The unit shall be properly sealed to ensure a negative air pressure on the soil side and a positive air pressure on the clean side of the staph barrier wall.

3. The wastewater from the unit shall discharge into the sewer through the soil side of the textile care facility.

4. Semi-automatic cart washer/dryer cabinet shall be constructed of double wall, reinforced high impact material.

5. All component parts shall be made of corrosion-resistant material.

6. Interior and exterior surfaces of the semi-automatic cart washer/dryer cabinet and power storage unit shall be resistant to steam, acids, bleaches, starches, sours, alkalis, and germicides.

7. The cabinet of the semi-automatic cart washer/dryer shall contain all high-pressure water.

8. Light-Emitting Diode (LED) service light(s) shall illuminate the interior during the wash/dry cycles.

9. The base of the cabinet shall be a single piece with an interior molded sump constructed of high impact, reinforced material, fitted with a removable sump grate. A drain from the self-contained sump shall be included.

10. Unit shall be equipped with two pass-through doors, approximately 81 inches high x 42 inches wide, which automatically open and close alternately to maintain a physical separation concept.

11. The doors shall be constructed of double wall, reinforced high impact material and equipped with watertight high impact rectangular windows.

12. Unit shall be designed with safety lock disconnect to prevent activation of doors with personnel inside.

13. The unit shall consist of all electrical controls, pumps, motors, valves and automatic discharge.

14. The unit shall house germicidal detergent, rinse agent and water supply tanks.

15. Sight glasses or see through chemical tanks shall be installed to show the amount of germicidal detergent and rinse agent in the housing units.

16. All component parts shall be easily accessible through access covers that completely enclose the unit.

17. A wash start, stop, emergency stop (illuminating type when activated) and recycle buttons or touch screen icons shall be provided on the control panel on the soil side. An illuminating (when activated) emergency stop button will also be installed on the clean side of the unit. A yellow background with legend shall also be installed with each emergency stop button. All stop and emergency stop buttons shall be colored red. All other buttons shall be of the manufactures standard color and be in accordance with NFPA 79.

18. Two (2) indicator lights or touch screen icons shall also be installed on the control panel. One (1) light designated to show when germicidal detergent is being pumped into the semi-automatic cart washer/dryer and one (1) designated to show when the rinse agent is being pumped.

19. Unit shall be equipped with a touch-screen programmable control system which will permit operation of the system in a standard mode for washing bin-type carts inside and outside. Semi-Automatic cart washer/dryer offered must be able to do multi types of cart sizes (Plastic or Fiberglass). (Carts average size is 70 inches high x 54 inches wide x 30 inches deep)

20. The washer shall have the ability to remove heavy soil from the interior of carts with solid panels and use a minimum amount of water per cart.

21. Carts will be loaded manually and discharged automatically from the washer to floor on the clean side of the laundry and have a minimum capacity of washing and discharging 20 carts per hour.

22. The system shall be connected with the existing remote truck washing system piping and will be equipped with a new sixty (60) ft length of high temperature hose designed to withstand a minimum of 600 PSI high-pressure on an automatic retractable hose reel.

23. The electrical requirements for the semi-automatic cart washer/dryer are to be determined on a facility-specific basis.

24. A cycle meter shall be installed to record actual run cycles of the semi-automatic cart washer/dryer for preventive maintenance and scheduled maintenance.

25. Semi-automatic cart washer/dryer shall be exhausted to the outside atmosphere. Exhaust duct work shall be new inside and outside the building, insulated, wrapped in PVC plastic covering and have directional flow markings installed. Exhaust ductwork located outside the building shall be sealed watertight and have identification and directional flow markings installed. Both air make-up and exhaust duct work must have large hinged-type access doors in the new exhaust and supply air ducts.

26. Outside air make up is required. Air intake duct work shall be new inside and outside the building, insulated, wrapped in PVC plastic covering and have directional flow markings installed. Air intake ductwork located outside the building shall be sealed watertight and have identification and directional flow markings installed. Pre-Heat coils is required due to extreme cold weather

27. New unit shall be flush mounted with existing floor (if applicable to equipment offered) and any modification to the pit will be the contractor’s responsibility.

28. The semi-automatic cart washer/dryer shall have a LED beacon rotary light (colored Amber) installed on the clean side to identify end of drying cycle and discharge of cart for the hearing impaired.

29. Due to extreme cold weather all water lines shall be sealed in heat tape before insulation, along with heated air make up for the equipment to ensure water lines do not rupture due to extreme cold weather.

B. Automatic Cycle Sequence of the Semi-Automatic Cart Washer/Dryer:

1. Automatic programmed opening and closing of enter and exit doors.

2. Time selectable high-pressure wash – clean hot water (150 degrees F minimum and 180 degrees F maximum) and germicidal detergent against the cart, inside and out.

3. Time selectable high-pressure rinse – clean hot water (180 degrees F maximum) with a rinse agent and germicidal detergent.

4. Time selectable drain – drain to allow excess water to drain from cart and unit.

5. Time selectable dry – drying cycle for water removal by forced air blower system. Air is to be exhausted to the outside atmosphere, through the roof, by means of exhaust duct work.

C. Safety Features (Wash Design):

1. Wash/dry cycle cannot be started with doors open.

2. The semi-automatic cart washer/dryer shall be designed with a safety lock disconnect to prevent activation of doors with personnel inside.

3. Opening of doors shall immediately stop unit.

4. Two (2) illuminating emergency stop buttons are required. One on the soil side of the unit and one on the clean side.

5. Unit shall be recycled to restart.

D. Options: (to be supplied by contractor)

1. Stainless Steel Ramps for enter and exit end of machine if applicable to equipment offered. Flush mount is desirable.

2. Automatic retractable hose reel for remote truck washing station.

3. Low Water Shut-Off Sensor.

4. Semi-automatic cart washer/dryer shall include Ultraviolet (UV) lighting in wash chamber to eliminate bacteria during cycle.

5. Windows on doors shall have Ultraviolet (UV) coating to protect workers from light exposure.

6. For allowing visual observation of the control pumps, install 3/8” thick scratch and shatter-proof, clear (for the equipment life expectancy), Lucite side panels / doors on both the right and left sides of the folder-cross folder and stacker in lieu of metal side panels.

7. External Equipment/Motor Protection Filters are to be provided for all air intakes to include but not limited to dryers, washers, electronic boxes, mechanical equipment, etc., Wherever air intakes are located. These are used as a primary pre-filtration defense to help prevent damage and extensive maintenance that large volumes of lint/debris can cause. They are to fit all air intakes, motors etc. and be made of three-dimensional electrostatic media and encased in a 1/8"-3/8" rigid magnetic galvanized steel frame and contain 2 layers of polypropylene media. The media will not shed fibers, absorb moisture or promote bacterial growth; the filter should be designed for UV protected, and stands up to extreme outdoor or indoor exposure, corrosive chemicals, high velocity air flow, as well as industrial cleaning and maintenance handling.

STATEMENT OF WORK

INTRODUCTION

Background

The Veterans Health Administration (VHA) Textile Care Management (TCM) Program consists of the Textile Care Processing and Textile Management Services (uniform management, textile management and distribution, and patient assistance program) both contribute to the proper distribution, handling, processing and management of textile goods and services within VA medical facilities. The TCM Program, outlines the procedures, reporting requirements, and operating guidelines for TCM and Textile Care Facility Operations within VA medical facilities.

The Department of Veterans Affairs (VA), on behalf of the Veterans Health Administration (VHA), Textile Care Management Program will procure Textile Care Processing Facility laundry equipment.

The mission of the National Acquisition Center (NAC), High Tech Medical Equipment Picture Archiving and Communication Systems and Laundry Division, is to meet the VA’s five core values that underscore the obligations inherent in VA’s mission: Integrity, Commitment, Advocacy, Respect, and Excellence.

Purpose and Objectives

Textile Care Processing Facilities (TCPFs) are responsible for providing textile processing services, which ensures a consistent supply of bacteriologically clean textiles to support patient treatment programs. VA laundries provide clean laundry for VA patients in a variety of settings.

Textile Care Processing operations are the primary focus of the established directive which outlines the responsibilities, procedures, and processes that:

a. Minimize the infection risks of handling and processing contaminated textiles.

b. Ensure an efficient operation through measurable quality assurance indicators.

c. Identify and require the practice of safety precautions to promote workplace safety.

d. Ensure continuity of service in case of an emergency shutdown.

Contract Duration

The washer extractors and cart washer shall be delivered and installed within 233 calendar days after the effective date of the contract. Delivery dates specified may be adjusted by the Contracting Officer (CO) to coincide with the date the TCPF will be ready to receive installation.

The washer extractors and cart washer shall be delivered within 170 days after the effective date. Installation of the washer extractors and cart washer shall take place no more than 30 (thirty) days after the delivery date. The two (2) days onsite shakedown and one (1) day onsite training are included in the installation timeframe. Training shall consist of two (2) hours per line item for both operator and maintenance personnel at a minimum. Trainings shall not to be conducted concurrently. The total contract duration is 230 days.

Note: Installation shall be continuous, without interruption, Monday through Friday, excluding Federal holidays, until all installation and testing work has been completed. Installation may take place on the weekends if pre-approval is given by the COR.

Site Specific Project Requirements The contractor shall furnish the supervision, labor, equipment, tools, safety, rigging, hoisting, supplies and installation services necessary to meet the terms and conditions in accordance with the Statement of Work (SOW).

This SOW includes delivery, installation, and training of the new laundry equipment installed. The equipment and installation shall be conducted in conformance with the SOW and Technical Specifications provided herein. All items provided by the contractor shall be new. The contractor shall not utilize any refurbished equipment, machinery, or parts.

The washer extractors and cart washer are to be located at Building 9.

Lightning Protection

The Fayetteville Arkansas VAMC is susceptible to lightning damage. As such, all roof mounted equipment and ductwork shall be provided with lightning protection.

Within the new design layout of the laundry area, the contractor shall relocate existing lighting fixtures, and provide new energy-efficient, light-emitting diode (LED) lighting for any new workstation or storage area.

The contractor shall relocate or add Light-Emitting Diode (LED) lighting for any for the new equipment. New lighting shall comply with VA Lighting Design Guide, January 2022; and shall be 50 foot-candles (minimum) measured 30-inches above floor for workstation task areas, and 35 foot-candles (minimum) for storage areas.

All valves within the layout of the laundry and equipment shall be ball valves with the appropriate ratings and that are part of the scope of work within this contract.

All water piping, gas, and air lines shall originate from the soiled side of the TCPF to the equipment. Water lines will be from the new supplied header to the equipment within 35’. The compressed air lines shall be new and connected within 35’ for the new equipment electrical for the new equipment originate from the electrical panel identified by the station. All piping, water, gas, conduit, and air lines shall be new.

All piping headers steam and condensate piping shall be new and connected within 35’ of the new equipment to include new valves Any electrical shall be new from the panels, as identified by the Station.

All drain piping that is broken, collapsed or inoperable directly connected to the new equipment and shall be replaced.

Waste Material Sorting/Recycling

The contractor shall divert discarded items and other wastes to recycling trash disposal scheduled regularly. Items which need to be sent for recycling or resale unless not feasible include pallets, metals (iron, copper, brass, etc.) cardboard, mercury items, used oil, electronic, rechargeable batteries, wood products and debris.

The contractor shall not store waste materials and items held for recycling. Waste materials shall be stored prior to pick up in a manner that does not allow the items to become a fire, health, environmental or safety hazard or provide harborage for pests and consistent with federal, state and VA (listed in order of preference) laws and regulations governing storage of waste materials. Actions include using drip drain pans, storing liquid wastes or items that rot in closed containers, removing Freon from junked air conditioning, observing Occupational Safety and Health Administration (OSHA) and National Fire Protection Association (NFPA) limits on sizes of piles of lumber or wood products. Dumpsters larger than one and one-half (1 ½) cubic yards in size must be located at least ten (10) feet from exterior walls of buildings.

Painted or treated lumber, paint chips, a potential asbestos containing, or asbestos contaminated items should not be recycled but shall be disposed of properly. No waste material disposal is allowed on Government property.

The COR designated contractor staging area shall be fully enclosed completely with fencing and fence covering provided by the contractor. The fencing height shall be a minimum of six (6) feet high, with covering, signage and sandbags or plastic temporary fence weights.

External Equipment/Motor Protection Filters are to be provided for all air intakes to include but not limited to washer extractors, electronic boxes, mechanical equipment, etc., wherever air intakes are located. These are used as a primary pre-filtration defense to help prevent damage and extensive maintenance that large volumes of lint/debris can cause. They are to fit all air intakes, motors etc. and be made of three-dimensional electrostatic media and encased in a 1/8"-3/8" rigid magnetic galvanized steel frame and contain 2 layers of polypropylene media. The media will not shed fibers, absorb moisture, or promote bacterial growth; the filter should be designed for UV protected, and stands up to extreme outdoor or indoor exposure, corrosive chemicals, high velocity air flow, as well as industrial cleaning and maintenance handling.

The contractor shall supply lock-out/tag-out devices for each piece of equipment. All lock-out/tag-out and Confined Space (CS) locations shall be marked and identified on the machine with instructions on lock-out or CS procedures for the equipment. These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out/tag-out procedures include all sources of stored energy, including but not limited to: electrical, gas, water, air lines, hydraulic, etc. Relief valves shall be installed for lock-out/tag-out locations to relieve residual air lines etc.

The contractor shall supply one (1) wall mounted lock-out and tag-out cabinet with the lock-out/tag-out devices for each piece of equipment. The location of the kits/cabinets shall be identified by the station. All lock-out / tag-out and Permit Required Confined Space (PRCS) locations shall be marked and identified on the machine with instructions on lock-out or PRCS procedures for the equipment. These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out/tag-out procedures include all sources of stored energy, including but not limited to: electrical, gas, water, air lines, hydraulic etc. Relief valves shall be installed for lock-out/tag-out locations to relieve residual air etc.

Number and nomenclature will separately identify all equipment with no less than two (2) inch numbers and letters. Each piece of equipment will be separately identified and labeled. Example: Hot Water Heater 1, Hot Water Storage Tank etc. The equipment shall be made compatible to meet production requirements specified in the technical specifications.

All equipment shall have operating instructions to include powering on and off the machine and operators’ instruction. All labeling shall be on blue magnetic embossed fabric (flexible) with white core lettering.

1.1. Contractor bears all responsibility for all new utility connections. All new utility piping that has been added shall be leak tested (gas, air, water, steam and condensate).

Connections to VA supplied utilities shall be new within 35’ of the new equipment. Penetrations in floors, walls and ceilings not utilized will be filled with existing floor, wall, and ceiling like material. All braces, pipes (steam and condensate, water, electrical), conduit and duct work that will not be utilized shall be removed back to the source that pertains to the equipment directly associated within the scope of this SOW.

The contractor shall not damage equipment frame, door panels, cylinder, cylinder panels, control box on the Government installation. If the contractor causes damages to any Government property, the contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair(s) or replacement(s), the Contractor shall be liable for the cost, which may be deducted from the contract price.

Existing equipment that will be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.

Utility Shutdowns Contractor shall provide ten (10) calendar days advance notice for any planned utility shutdowns and hot work permits should be indicated on the project schedule.

Contractor shall follow Fayetteville VAMC Facility’s protocol on notice of any hot work permits needed.

Hot Work Permits The contractor shall adhere to the Fayetteville VAMC TCPF’s protocol on notice of any hot work permits needed, if applicable.

The TCPF will be closed with the exception of the linen load out area, during the project. The contractor will have access to the TCPF (Monday – Friday) five days a week from 6:00 am to 4:00 pm. On the weekends there will be a TCPF staff member on station to allow entrance and will remain with the contractor while they are on station.

NOTE: With COR approval the contractor may work evenings and/or weekends to accomplish the work required.

Badge Requirements The contractor’s personnel (including subcontractors) anticipated to be on site for more than two (2) days will need to obtain a PIV badge through the VA COR. [Note: PIV badges require at least 30 days to secure so it would be beneficial for the contractor to start this process immediately.]

Site Visit

The contractor has the responsibility of visiting the site and examining the Fayetteville TCPF installation area. Failure on the part of the contractor to accomplish a site visit and become thoroughly familiar with site conditions that may affect their quote will be at the contractor’s risk.

The Fayetteville TCPF will accommodate site visits as they are requested. The site visits may be on different dates or all on the same date, depending on if/when requests are made by the contractor. The contractor must request a scheduled date to visit the (VHSO Fayetteville Laundry FACILITY) TCPF and the COR will determine if the requested date is available. Site visit requests shall be made by contacting:

Mr. Cody Hardy, Healthcare Engineer Office Phone – (479) 200-7511 Email: Cody.Hardy@va.gov

Exemption Certificate

The COR will provide a valid sale and use tax certificate of exemption for the State of Arkansas to the Contractor.

General Installation Requirements Existing utilities shall be utilized to meet the performance requirements of the technical specifications. Connection points for all equipment shall be from within 35’ of all new equipment. When existing service lines require removal, they shall be removed back to the source.

The contractor shall ensure maximum utilization of existing equipment space to prevent additional plumbing, electrical or other utilities.

Should additional utilities be required for the equipment, these utilities shall be the responsibility of the contractor. Utilities are electric, water, steam, and condensate and air lines.

All exposed utility/ductwork/piping systems, control boxes and motors that are exposed to floor traffic shall be appropriately guarded and protected.

Equipment and materials shall be suitable for installation in available space, arranged for safe, efficient, and convenient operation and maintenance, and if applicable with referenced specifications to include a summary of routine preventative maintenance for each piece of equipment.

The contractor shall furnish all labor and materials necessary for storage and installation of new equipment. Installation shall include, but is not limited to:

All mounting holes shall be utilized for anchoring equipment. Secure mounts shall be laid out in advance for review and approval by the COR.

Any and all penetrations of walls, ceilings and floors for the installation or removal of electrical conduit, pipes, ductwork, liquid supply lines, communication wiring, etc. shall be sealed with an approved fire-retardant material (not foam) and shall match existing materials on both sides of the penetration.

Contractor is to supply new utility connections (i.e., wall/ceiling mounts, junction boxes, raceways, and conduits).

The contractor shall be responsible for all control wiring including disconnects interconnections, and conduit. Interconnecting consists of all control wiring, all ductwork, interconnecting pieces of equipment and outside vents, all airlines, and all connections from VA supplied utilities.

All installation and/or modifications of design to include utilities and walls, shall match existing materials. No wooden platforms allowed.

All pipes, vents, drains, electrical boxes, ductwork, and conduit shall be new.

All pipes and ductwork shall be insulated. All conduits and air pipes shall not be painted. All vents and drains shall be painted, (REFER TO THE TABLE BELOW FOR COLORS). All insulation shall be wrapped with white PVC plastic as indicated below. PVC covering shall be a minimum .030” thickness. Flow markings and identification of all pipes, vents, ductwork, and airlines to equipment shall be appropriately marked with a minimum of two (2) inch letters. Pre-made adhesives are acceptable, spray-painting stencils are not acceptable.

Installation of piping, sleeves, inserts, hangers, and equipment shall be in accordance with the installation design drawing and shall be sealed by a licensed professional Architect and Engineer, which were previously approved by the COR. In the installation design drawings, the contractor shall locate drains, piping, sleeves, inserts, hangers, and equipment out of the way of windows, doors, openings, light outlets and other services and utilities. All piping shall be installed to comply with accepted national and local plumbing practices.

Only new equipment drains shall be cleaned.

If necessary to drill through any walls, floors or ceilings sections, the contractor shall notify the COR immediately. The COR shall work with a Facility Engineer to determine proper location.

Install gauges, thermometers, valves, and other mechanical and electrical devices for ease of reading, operating, and maintaining. Servicing shall not require dismantling of adjacent equipment, electric or pipe work.

Valve Tags - Furnish and install valve tags on all compressed air, gas and water valves on equipment and connection points. Tags shall be engraved with identification (gas, air etc.), black filled identification, numbers, and letters not less than ½ inch high for number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2-inch round brass disc; tags shall be attached with brass hooks or brass chain.

The contractor shall provide two (2) valve lists and two (2) steam traps listed on typed plastic-coated cards, sized 8-1/2-inch X 11 inch showing tag number, valve type, valve function and location area of valve for each service or system to the COR.

Equipment, motors, piping, ductwork and any other components or materials shall be protected against physical damage from carts with guardrails supplied by the contractor.

Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit.

A minimum clearance of 36 inches between moving parts and fixed objects and 24 inches between non-moving parts and fixed objects is required in accordance with OSHA 1910.219.

Plumbing Requirements

Plumbing Grooved or mechanical fittings are not allowed on piping.

Dielectric Fitting Provide dielectric couplings or unions between ferrous and non-ferrous pipe. In addition, Provide threaded dielectric unions for pipe sizes 2 inches and under. For 2-1/2 inches and above, provide copper and steel flanges electrically isolated at gasket and by sleeves at bolts. Fittings on cold water and soft water lines shall be rated for 100 psi, 80 degrees F. Fittings on other services shall be rated for the maximum pressure and temperature conditions of the service. Where copper piping is connected to steel piping, provide dielectric connections.

The contractor shall not use cast iron fittings, and components or malleable/ductile fittings anywhere in the high-pressure and medium pressure steam system (15 psi or above). The contractor shall only use cast steel or forged steel fittings and components.

Traps

The contractor shall provide traps on all sanitary branch waste connections from fixtures or equipment not provided with traps. Exposed brass shall be polished brass chromium plated with nipple and set screw escutcheons. Concealed traps may be rough cast brass. Slip joints are not permitted on sewer side of trap. Traps shall correspond to fittings on cast iron soil pipe or steel pipe respectively, and size shall be as required by connected service or fixture.

Back Flow Preventers The contractor shall provide a back flow prevention device at any point in the plumbing system where the potable water supply comes in contact with a potential source of contamination. Device shall be certified by the American Society of Sanitary Engineers (ASSE). Listed below is a partial list of connection to the potable water system which shall be protected against back flow or back siphonage.

Atmospheric Vacuum Breaker.

Hose bibs and sinks with threaded outlets.

Shock or Water Hammer Arrestors Contractor shall conform to the standards from Plumbing and Drainage institute (PDI) Water Hammer Arrestors (WH) Standard PDI-WH201, American Society of Sanitary Engineers (ASSE) 1010, or American Society of Mechanical Engineer (ANSI) A112.26.1, size as required. Units shall be the standard factory prefabricated products of a manufacturer regularly engaged in the production of such devices.

New arrestor assemblies are required to be installed at each hot and cold water inlet point.

Plumbing Installation

In accordance with the National Standard Plumbing Code, 2021 Edition.

Pipe saddles shall be installed on the outside of all insulation and PVC coverings.

Escutcheons shall be installed at all floors, wall and ceiling locations that pipe, conduits, vents and ductwork penetrate.

Pipe shall be round and straight. Cutting shall be done with proper tools. Pipe, except for plastic and glass, shall be reamed to full size after cutting.

All pipe runs shall be laid out to avoid interference with other work.

Install valves with stem in horizontal position whenever possible. All valves shall be easily accessible.

Piping shall conform to the following:

Waste, Storm Water Drain and Vent: Drain to main stack as follows:

Exhaust Vent

Extend exhaust vents separately through roof. Sanitary vents shall not connect to exhaust vents.

Insulation Requirements

Unless specified in other sections of the Technical Specifications, cellular glass insulation is required for hot water piping. A minimum 1.5 inches thick for hot water is required. All Insulation on piping and equipment shall be terminated square at items not to be insulated, access openings and nameplates. Cover all exposed raw insulation with sealer or jacket material that does match the color of the insulation.

Water Piping Interior domestic water piping shall be copper tube, type L drawn per ASTM B88. Fittings for copper tube must be wrought copper or bronze castings conforming to ANSI B16.18 and B16.22. Unions shall be bronze in accordance with federal specification WW-U-516 with solder or braze joints including adapters for joining screwed pipe to copper tubing.

Air Piping Interior to the building and outdoor external air piping shall be copper tube.

All piping shall be installed parallel to walls and column centerlines. Pipe shall be round and straight. Cutting shall be done with proper tools. Except for plastic and glass, pipe shall be reamed to full size after cutting. Copper piping work shall be performed in accordance with best practices requiring accurately cut clean joints and soldering in accordance with the recommended practices for the material and solder employed.

All pipe runs shall be laid out to avoid interference with other work.

Install ball valves in horizontal position. All valves shall be easily accessible.

Pipe saddles shall be on the outside of all insulation and PVC coverings.

Pipe escutcheons will be used for all pipe penetrations through walls, floors, and ceilings.

Press connect type fittings shall be used on air lines only.

Electrical Requirements

Electrical Electrical Installation Conduits, Fittings, and Electrical Wire

All electrical installations shall conform to requirements of the National Electrical Code (NEC).

Install a new power disconnect box for each piece of equipment.

All electrical wire shall be copper, heat resistant grade, thermoplastic insulated. Control wiring shall be (stranded) Thermoplastic High Heat Nylon (THHN)/Thermoplastic Heat and Water-Resistant Nylon (THWN) or equal. Intermediate wall conduit is required. Provide conduit trapeze hangers.

All power wiring shall have a minimum conduit size of 3/4-inch in diameter. Color coding of all wiring shall be in accordance with established NFPA 70.

All low voltage communication wire used for data management systems, liquid supply systems and intercoms shall be installed in minimum 3/4-inch diameter protective conduit. Wire nuts shall not be used for any connections.

Electrical Wiring Installation

In accordance with NFPA 79 – Electrical Standard for Industrial Machinery 2021 edition:

Wiring shall not be cut, abraded, nor have excessive insulation stripped, and shall be properly and tightly joined at terminals.

Wire nuts shall not be used, and solderless connectors shall have insulation grip. Wiring shall have adequate slack to provide strain relief. Wire nuts are only acceptable for electrical installation of motors and terminal boxes.

Wiring shall be provided between motors, controllers, timers, pushbuttons, starters, and limit switches installed on or within the equipment and shall be done with materials as applicable, except liquid tight flexible conduit shall be used where required for belt adjustment by moving a motor or for vibration isolation.

All wiring shall terminate in connection boxes with provisions for connections beyond the machine; each conductor shall be identified by a different color.

Electrical Identification Installation

In accordance with NFPA 79 – Electrical Standard for Industrial Machinery 2021 edition:

Install nameplates - center on device, cover plate, or enclosure.

Use power source designations defined in the Technical Specifications. Indicate electrical power loads served using designations from electrical schedules and designations from the appropriate trade furnishing the equipment served.

Lettering shall include name of equipment, the specific unit number, and any reference to ON/OFF or other instructions that are applicable.

All labeling shall be on laminated phenolic nameplates and shall be placed on equipment.

Nameplates shall be laminated phenolic with a Blue surface (480 Volts)/Black surface (208 Volts) and white core. Use 1/16-inch thick material for plates up to 2 inch X 4 inch. For larger sizes, use 1/8-inch thick material.

The contractor shall mark all 4-plex outlets and boxes with the electrical panel, circuit, and branch identification.

Electrical Protection

The contractor shall provide any protective methodology or devices necessary to protect the equipment from:

Damage due to electrical power problems, including brownouts, emergency power interruptions, electrical surges, sags, and electrical storms.

Any equipment located outside the building or on the roof shall have lightning protection installed.

Data loss due to electrical power problems. All equipment electronics shall be protected with a power monitor hook-up point and power monitor.

Existing equipment that will be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.

Uninterrupted Power Supply (UPS) shall be installed for all equipment supplied. (Minimum 2-hour back-up).

Electrical Receptacles and Outlets

Receptacles shall be Underwriters Laboratories certified.

Mounting screws, mounting strap and terminal screws shall be brass or a copper alloy metal.

Receptacles shall have provisions for back wiring from four (minimum) separate wiring holes and side wiring from four captivity held binding screws.

Ground Fault Interrupter (GFI) four-plex receptacles shall be single phase, 20 ampere, 120 volts, 2-pole, 3-wire, US National Electrical Manufacturers Association (NEMA) 5-2OR.

The duplex type receptacles shall have break-off feature for two circuit operation. The ungrounded pole of each receptacle shall be provided with a separate terminal.

The receptacle bodies shall be white in color.

Four-plex receptacles with GFI shall be an integral unit suitable for mounting in a standard outlet box.

GFI shall consist of a differential current transformer, solid state sensing circuitry and a circuit interrupter switch and shall be rated for operation on a 160 Hz, 120-volt, 20 ampere branch circuit. The device shall have nominal sensitivity to ground leakage current of five (5) milliamperes and shall function to interrupt the current supply for any value of ground leakage current above five (5) milliamperes on the load side of the device. The device shall have a minimum nominal tripping time of 1/30th of a second.

Receptacles 20, 30 and 50 ampere, 250 volt: Shall be complete with appropriate cord grip plug.

Weatherproof Receptacles

Shall consist of a duplex receptacle, mounted in box with gasket, weatherproof, cast metal cover plate and cap over each receptacle opening. The cap shall be permanently attached to the cover plate by a spring hinged flap. The weatherproof integrity shall not be affected when heavy duty specification or hospital grade attachment plug caps are inserted. Cover plates on outlet boxes mounted flush in the wall shall be gasket to the wall in a watertight manner.

Wall Plates

Wall plates for switches and receptacles shall be as specified by the COR. Oversize plates will not be acceptable.

Wall Plate color shall be white.

Standard NEMA design, so that products of different manufacturers must be interchangeable.

For receptacles or switches mounted adjacent to each other, wall plates shall be common for each group of receptacles or switches.

The contractor shall provide 4-Plex receptacle at each equipment location for mechanic’s use.

Marking Pen Labeling

Use for all junction and outlet boxes or portions of junction boxes with power wiring, communication systems, pull and junction boxes, and conduit installed for future use. For all boxes with power wiring, indicate appropriate panel and circuit number(s) where applicable, etc. Label inside covers in finished areas and outside covers in unfinished areas. Labeling shall be completed using permanent, waterproof, quick drying marking pen.

Label Tapes

Label each conductor at origin and destination points and at all junction boxes where two or more feeder or control circuits are present. Identify with branch circuit or feeder number for power and lighting circuits, and with control conductors, number as indicated on schematic and…