36H79719R0007-0003000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 05-22-2019 Department of Veterans Affairs OPAL/National Acquisition Center Building 37 1st Avenue, One Block North of Cermak Hines

IL

60141 Department of Veterans Affairs OPAL/ National Acquisition Center Building 37 1st Avenue, One Block North of Cermak Hines

IL

60141 To all Offerors/Bidders

36H79719R0007

X

X The purpose of mendment 0003 is to provide Clarifications to All Offerors and to include a revised ATTACHMENT 7 which replaces the previous edition posted with the solicitation.

All other terms and conditions remain the same.

Hasael Roman Coontracting Officer

CONTINUATION PAGE

Q1- Reference: Instructions for the Submission of Proposal Information Q1- Q3 (d.) COMMERCIAL PRICE LIST: Offeror shall submit their current, dated, published commercial price list of all items and maintenance offered in the proposal. This includes price list catalogs or other documentation setting forth the prices charged to the general public. Is this a full commercial price list of offered items? Isn’t this what is provided in the Contract Price Book?

Answer Q1 – Yes. The Commercial List Price should be submitted with proposal package.

Q2 - (e) DISCOUNT & PRICING INFORMATION WORKSHEET Each offeror shall submit a completed Discount & Pricing Information Worksheet (Attachment 3), providing information that supports the discount(s) offered. What kind of information are you looking for here? Is this what should be provided on pages 5-8 of Agreement? This is a new document than what was provided in our past proposals titled the same.

Answer Q2 – Attachment 3 only applies for quoting Government requirements after award and no action is needed as part of this RFP. No, this is not the same information to be provided on pages 5-8. This document was not included under the past solicitation.

Q3 - (o.) PAST PERFORMANCE INFORMATION: If an offeror does not have an existing Radiation Therapy Systems Contract or did not have one in the past 12 months, the offeror must provide a list of their three largest commercial customers, in terms of dollar value, over the past 12 months. Vendors, who currently have an existing Radiation Therapy Systems Contract or had one in the past 12 months, do not have to submit past performance information as the Government will utilize internal past performance information. The Government reserves the right to request additional commercial customer information in the event additional information is needed to evaluate an existing or past program contract holder. Need clarification – if we currently have an existing contract do we have to submit past performance information?

Answer Q3 – Amendment 0001 addressed this question.

Q4 - We looked at the “Instructions for Submission of Proposal Information” section of the solicitation. However, we noticed that a deadline time was not listed with the due date. Is there a time by which the proposal needs to be submitted by (i.e. 8 AM on 6/3 or 5 PM on 6/3)?

Answer Q4 – This was inadvertently omitted. SF1449 section (8) Offer Due Date/ Local Time: 06/03/2019 3:00PM Central Time Q5 – Would you like quotations to be provided with proposal submissions?

Answer Q5 – No. Quotations are not required to be submitted at proposal submission time. It will be requested during the proposal evaluation period by the contract specialist reviewing the offerors proposal.

Q6 - Pgs 28 & 29 – Part Three – Training 3-1 Operator Training: Please clarify last statement of Sect 3-1 Operator Training. Does the VA expect any required off-site training to be covered/paid for by the contractor? Does this include travel expenses of VA employees?

Answer Q6 - Initial on-site Operator Training will be included, all off site training will be tuition only, no travel, lodging or per diem are to be included.

Q7 – Pg. 5 Sec 1 LINEAR ACCELERATOR SYSTEMS. Please clarify both the HIGH & LOW Energy Base system description. Is VA expecting a system that provides Photon energy levels of 6 AND 18 MV or 6 THROUGH 18 V? Additionally, is the MeV description the same as MV? i.e. ‘nominal energies of 4-21 MeV’ Answer Q7 - The base system can be either single nominal energy (MV) photon beam or multiple nominal energy photon beams with several nominal electron energies (MeV). Both types of Systems are acceptable. It can be 6MV or dual energy (6MV and 18 MV).

Q8 - On Attachment 5 CONTRACT PRICE BOOK Should I focus on the ‘Catalog’ tab now and use the ‘Offer-Mod Request’ going forward if we need to make changes? Or Do you want me to duplicate the info on both the ‘Catalog’ and ‘Offer-Mod Request’ tabs? The columns look the same on both tabs.

Answer Q8 – For the proposal submission only the “CATALOG” tab should be populated. The “OFFER-MOD-REQUEST” tab is for after award changes to the contract.

Q9 – Reference Q9 – Q11 Part 5 Information Technology Requirements.

Section 8 Security Controls Compliance Testing. The Contractor Rules of Behavior, Appendix E and Cybersecurity training were not posted.

Answer Q9 – Due to the size of VA Handbook 6506.6, we are unable to attach it as part of the solicitation. Appendix E can be detached and completed from this website: https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=471&FType=2

Q10 - In Section “3. VA INFORMATION CUSTODIAL LANGUAGE,” line item “i” states the following:

0. The contractor/subcontractor's firewall and Web services security controls, if applicable, shall meet or exceed VA's minimum requirements. VA Configuration Guidelines are available upon request. Can you post to fbo.gov?

Answer Q10 – VA configurations will be provided after award.

Q11 - In Section “4. INFORMATION SYSTEM DESIGN AND DEVELOPMENT,” line item “g (2)” states the following: (2) Include this Privacy Act clause, including this subparagraph (3), in all subcontracts awarded under this contract which requires the design, development, or operation of such a SOR.

It appears that subparagraph (3) is missing from the document.

Answer Q11 - Subparagraph (3) is found in h (3) “Systems of Records”.

See attached document: ATTACHMENT 7- SAMPLE BUSINES ASSOCIATE AGREEMENT rev.