36H79719R0007-0001001.pdf

MMS No. 1C 02 Nov 2017

SUPERSEDING

MMS NO. 1B

30 March 2017

MEDICAL MARKING STANDARD NO. 1C

MEDICAL SUPPLY CHAIN

DLA TROOP SUPPORT

ATTN: PACKAGING (FSSB)

700 ROBBINS AVENUE

PHILADELPHIA, PA 19111-5092

MMS NO. 1C

Page 2 of 65 Pages DLA TROOP SUPPORT - FSSB (PACKAGING)

IMPORTANT INFORMATION

This marking standard shall apply to all acquisitions issued by the Medical Supply Chain.

Markings shall be as specified herein and in the contract/purchase order and/or SOW.

ALL shipments to all continental United States (CONUS) and overseas (OCONUS) shall be properly marked, as required, to insure that material may be properly received/handled/stored.

This shall be especially important for shipments to DLA Distribution sites. Shipments without proper markings, including shelf life, will be suspended upon receipt, thus delaying supply support to the customer. This will also result in delays in payment to the vendor.

This document is normally not applicable to the Medical Prime Vendor (PV) Program, Electronic Catalog (ECAT), Direct Vendor Delivery (DVD) shipments, etc., unless otherwise specified in the contract/ purchase order and/or SOW (SOW). However, when diversion/redirection of shipments through the Defense Transportation System (DTS) is required, this document shall apply to the extent specified in the diversion/redirection requirements, as contained in the contract/purchase order and/or SOW.

Marking requirements for all PV and ECAT shipments shall be as specified in the applicable contract/order and/or SOW. Marking requirements applicable to PV and ECAT are included in this document for information. In the event of a conflict between the text of this document and the requirements specified in the applicable SOW, the SOW requirements shall take precedence.

Marking requirements for all EDI and all other DVD shipments shall be as specified herein and in the contract/purchase order and/or SOW.

Marking requirements for shipments of components in support of Kitting shall be as specified herein and in the contract/purchase order and/or SOW.

ALL shipments of material requiring special handling shall be marked as specified herein and in the contract/purchase order and/or SOW. When applicable, shelf life markings are mandatory and may not be waived. Shelf life markings shall be supplied in the format indicated herein and in the contract/purchase order and/or SOW.

Bar-coded military shipping labels (MSLs) are required on all contractor/vendor-originated OCONUS shipments of materiel moving through the DTS, and may be required on other shipments when specified in the contract/purchase order and/or SOW. When applicable, this requirement may not be waived.

ALL shipments of hazardous materiel (HAZMAT), both CONUS and OCONUS, shall comply with all marking and labeling requirements of the applicable domestic and international transportation regulations. Shipments to OCONUS locations via Military aircraft shall also comply with the requirements of AFMAN 24-204(I)/TM 38-250/NAVSUPPUB 505/MCO 4030.19/DLAI 4145.3. Compliance with all applicable regulatory requirements may never be waived for any reason.

Page 3 of 65 Pages DLA TROOP SUPPORT - FSSB (PACKAGING)

INTRODUCTION

1. This document, which supersedes Medical Marking Standard No. 1B dated 30 March 2017, is based on the requirements contained in MIL-STD-129, Standard Practice - Military Marking for Shipment and Storage. This document is identified in MIL-STD-129 as the document applicable to marking shipments of material managed by the Medical Supply Chain.

2. This document, which is applicable to both military and commercial packaging, contains marking requirements for all contractor/vendor-originated shipments of medical material to DLA Distribution sites and to medical treatment facilities (MTFs), as well as to contractor/vendor-originated shipments moving through the Defense Transportation System (DTS).

3. In addition to the marking requirements contained herein, markings specific to a particular item shall also be stated in the contract or order.

4. There are a number of significant changes in this revised document:

a. The requirement for the complete item identification on the unit and intermediate package has been reinstated for most FSCs.

b. The requirement for the bar-coded NSN on the intermediate package has been reinstated.

c. Except for shipments of hazardous material, the complete item identification is no longer required on the exterior (shipping) container and the unitized load, unless otherwise specified in the contract or order. However, the complete item identification may be provided at the supplier’s option.

d. The requirement for the bar-coded CAGE code on the exterior (shipping) container and the unitized load has been reinstated. Required bar codes on the exterior (shipping) container and unitized load include the NSN, contract/purchase order number (including 13 Character task/delivery order identifiers,(PIID), when applicable), and the CAGE code.

e. Contractor/supplier's name and address are no longer required on the exterior (shipping) container and unitized load. However, contractor/supplier’s name and address may be provided at the supplier’s option.

f. Cube information is no longer required on the exterior (shipping) container and unitized load.

However, cube information may be provided at the supplier’s option.

g. Bar codes are required on the packing list (DD Form 250 or suitable commercial packing list) for all OCONUS shipments moving through the DTS.

h. Bar-coded MSLs are required for all contractor/vendor-originated OCONUS shipments of materiel moving through the DTS via aerial ports of embarkation, seaports of embarkation, pre-propositioned ship operations sites, Norfolk Container Freight Station, and Defense Distribution Depot Consolidation and Containerization Points; in addition, MSLs may be required on other shipments when specified in the contract/purchase order and/or SOW. This requirement may not be waived. Bar code requirements include both linear (code 39, also known as code 3 of 9) and 2-dimensional (2D) bar codes. In lieu of including complete technical requirements for the military shipping label in this document, the user is referred to applicable sections of the latest edition of MIL-STD-129.

i. DD Form 1387 is now obsolete and is no longer acceptable for use as a shipment label for shipments moving through the DTS. This label has been replaced by the bar-coded military shipping label.

Page 4 of 65 Pages DLA TROOP SUPPORT - FSSB (PACKAGING)

j. Although requirements applicable to special circumstances, i.e., diverted/redirected Prime Vendor/ DVD shipments, etc., have been incorporated into various SOWs they have also been included in this document. Diversion/redirection marking requirements are applicable only when specifically required in the contract/purchase order and/or SOW. If there are any discrepancies between this document and the contract/purchase order and/or SOW, the contract/purchase order and/or SOW requirements shall take precedence.

5. Several requirements, which were clarified in the previous document, are repeated for information:

a. MIL-STD-2073-1 military preservation method number and date of preservation (i.e., “M10-1/13”) is now used for military preserved and packaged material.

b. The term “COMM’L” and date of preservation (i.e., “COMM’L 6/13”) is now used for commercially packaged and preserved material. As an alternate “COMM” may be used.

c. Specific marking requirements, i.e., shelf life, storage legends, etc., for each NSN shall be as stated in the applicable contract/purchase order and/or SOW. Shelf life markings are mandatory and shall be supplied on all containers, in the format specified herein.

d. For all hazardous material acquisitions, a copy of the SDS shall be submitted to DLA Troop Support, ATTN: FSFB (Packaging). In addition, a copy of the SDS shall normally accompany each shipment of hazardous material, unless otherwise specified in the contract/purchase order and/or SOW.

e. All DVD shipments shall be marked as specified in the contract/purchase order and/or SOW.

However, marking of ALL hazardous material shipments shall comply with all marking and labeling requirements of the applicable domestic and international transportation regulations, including the requirement for submission of the SDS. As previously stated, compliance with HAZMAT regulations may not be waived under any circumstances.

f. Marking of all hazardous material destined for shipment through a military aerial port via military aircraft shall comply with the requirements of AFMAN 24-204(I)/TM 38-250/NAVSUPPUB 505/

MCO 4030.19/DLAI 4145.3.

6. Any questions, comments, requests for assistance/clarification, etc., may be directed to the point of contact listed in para. VII of this document.

Page 5 of 65 Pages DLA TROOP SUPPORT - FSSB (PACKAGING)

CONTENTS

PARAGRAPH TITLE PAGE

I. SCOPE 12

II. APPLICABLE DOCUMENTS AND PUBLICATIONS 12

III. TERMINOLOGY 14

III.A. General packaging definitions 14

III.B. Unit of issue (UI or U/I) designations 14

III.C. Abbreviations/Acronyms 14

III.D. Definitions/Descriptions 17

III.D.1. thru III.D.66 Various definitions/descriptions in alphabetical order 17 III.E. Descriptions of marking elements (unit, intermediate package, exterior (shipping) container and unitized load, as applicable) 23

III.E.1. NSN 23

III.E.2. CAGE code and part number (PN or P/N) 23

III.E.3. Item identification (also known as item description or nomenclature) 23

III.E.4. Quantity and unit of issue 23

III.E.5. Contract/purchase order number 23

III.E.6. Preservation method and date of unit preservation/packaging 23

III.E.6.a. Military preservation 23

III.E.6.b. Commercial preservation 23

III.E.7. Gross weight 23

III.E.8. Hazardous materials markings 23

III.E.9. Shelf life markings 23

III.E.10 Lot (control) number 24

III.E.11. Bar codes 24

III.E.12. Other markings 24

III.F. Destination address label 24

III.F.1. Military shipping label 24

III.F.2. Contractor/vendor-originated address label 24

III.G. passive Radio Frequency Identification (pRFID) tagging 24

IV. ENGLISH-METRIC CONVERSION 25

TABLE I. Standard English-Metric equivalents 25

TABLE II. Medical Marking Standard - English-Metric conversions 25

V. GENERAL REQUIREMENTS 27

Page 6 of 65 Pages DLA TROOP SUPPORT - FSSB (PACKAGING)

V.A. 27 V.A.1 27

V.A.2 27

V.B. 27

V.B.1. 27

V.B.1.a. 27 V.B.1.b.

V.B.1.c. 27

V.B.2. 27

V.B.2.a. 27

V.B.2.b. 27

V.B.3. 28

V.B.3.a. 28

V.B.3.b. 28

V.B.3.c. 28

V.B.3.d. 28

V.B.4. 28

V.B.4.a. 28

V.B.4.b. 29

V.B.4.c. 29

V.B.4.d. 29

V.C. 29

V.D. 30

V.E. 30

V.E.1. 30

V.E.2. 30

V.E.3. 31

V.E.4. 31

V.E.5. 33

V.E.6. 34

V.E.7. 35

V.E.7.a. 35

V.E.7.b.

Acceptable abbreviations

Unit of issue

Item identification

Marking requirements

Unit

Commercial packaging

Military packaging and, when specified in the contract/purchase order, commercial packaging

Bar codes

Intermediate package

Bar code

Identification data

Exterior (shipping) container

Identification data

Bar codes

Destination address label

Blank

Unitized load

Identification data

Bar codes

Destination address label

Blank

Marking methods

Marking size

Marking placement

Immediate container (individual package)

Unit

Intermediate package

Exterior (shipping) container

Unitized load

Packing list

Destination address label

Military shipping label

Commercial shipment label 35

Page 7 of 65 Pages DLA TROOP SUPPORT - FSSB (PACKAGING)

V.E.8. 36 V.E.8.a. 36

V.E.8.a.(1) 36

V.E.8.a.(2) 36

V.E.8.a.(3) 37

V.E.8.a.(3)(a) 37

V.E.8.a.(3)(b) 37

V.E.9. 38

V.E.9.a. 38

V.E.9.b. 38

V.E.9.b. 39

V.E.9.d. 39

V.E.9.e. 39

V.E.10. 39

V.E.11. 39

V.E.12. 39

V.E.13. 40

V.E.13.a. 40

V.E.13.b. 40

V.E.13.c. 41

V.E.13.d 41

V.E.13.e. 41

V.E.13.f. 41

V.E.13.g. 41

V.E.13.h. 41

V.E.13.i. 41

V.E.13.j. 42

V.E.14. 43

V.E.14.a. 44

V.E.14.a.(1) 44

V.E.14.a.(2) 44

V.E.14.a.(3) 44

V.E.14.a.(3)(a)

Bar codes

Requirements

Intermediate package, exterior (shipping) container and unitized load

Packing list

Military shipping label

Linear bar codes

2D bar codes

Protected cargo

Marking requirements

Non-hazardous protected cargo

Controlled substances

Hazardous protected cargo

Signature service

Medical clothing and textile items

Set (assembly) markings

Deployable medical systems (DEPMEDS) markings

Hazardous material (HAZMAT)

General information

Safety Data Sheets (SDS)

Regulatory requirements

Labeling and marking

Interior containers

Exterior (shipping) containers

Hazardous protected cargo

Kits containing hazardous components

Package configuration certification

Shipper's Declaration for Dangerous Goods

Other required markings

Shelf life markings

Type I

Type II

Specific shelf life markings

Expiration date 44

Page 8 of 65 Pages DLA TROOP SUPPORT - FSSB (PACKAGING)

V.E.14.a.(3)(b) Date of manufacture 44 V.E.14.a.(3)(c) Inspection/test date 44

V.E.14.a.(4) Examples of shelf life markings 44

V.E.14.a.(5) Shelf life codes 44

V.E.14.b. Material requiring special handling marking and/or storage legends 45

V.E.14.c. Warranty markings 46

V.E.14.d. Flash point 46

V.E.14.e. Cytotoxic (antineoplastic) drug markings 46

V.E.14.f. Transportation special handling/protective services 46

V.E.14.g. Perishable medical material 47

V.E.14.g.(1) Cold chain management items 47

V.E.14.g.(1)(a) Marking requirements 47

V.E.14.g.(1)(b) Temperature monitor 47

V.E.14.g.(1)(c) DLA Troop Support neon orange shipping label 47

V.E.14.g.(1)(d) Important information 48

V.E.14.g.(2) Routine temperature-sensitive shipments 48

V.E.14.g.(2)(a) Marking requirements 48

V.E.14.g.(2)(b) Notification forms 48

V.E.14.g.(2)(c) Labels and forms 49

V.E.14.g.(2)(c)(i) Frozen medical material 49

V.E.14.g.(2)(c)(i)(aa) DD Form 1502 (Frozen Medical Materiel Shipment) 49

V.E.14.g.(2)(c)(i)(bb) DSCP Form 2770 (Notice for Frozen Medical Material Shipments) 49

V.E.14.g.(2)(c)(ii) Constant refrigerated medical material 51

V.E.14.g.(2)(c)(ii)(aa) DD Form 1502-1 (Chilled Medical Material Shipment) 51

V.E.14.g.(2)(c)(ii)(bb) DSCP Form 2770-1 (Notice for Chilled Medical Material Shipments) 51

V.E.14.g.(3)(c)(iii) Limited unrefrigerated medical material 52

V.E.14.g.(3)(c)(iii)(aa) DD Form 1502-2 (Limited Unrefrigerated Medical Materiel Shipment) 52

V.E.14.g.(3)(c)(iii)(bb) DSCP Form 2770-2 (Notice for Limited Unrefrigerated Medical Material)

V.E.14.g.(4) Questions 54

V.F. DVD, SPEDE and EDI requirements 54

V.F.1. General 55

V.F.2. Military shipping label 55

V.F.3. Special handling 55

Page 9 of 65 Pages DLA TROOP SUPPORT - FSSB (PACKAGING)

V.F.4. 55 V.F.5. 55

V.G. 55

V.G.1. 55

V.G.2. 55

V.G.3. 55

V.H. 55

V.H.1. 55

V.H.2. 56

V.H.3. 56

V.H.4. 56

V.H.5. 56

V.I. 56

VI. 56

VI.A. 56

VI.B 57

VI.B.1. 57

VI.B.2. 57

VI.B.3. 57

VI.B.4. 57

VI.B.4.a. 57

VI.B.4.b. 57

VI.B.5. 58

VI.B.5.a. 58

VI.B.5.a.(1) 58

VI.B.5.a.(2) 58

VI.B.5.b. 58

VI.B.6. 59

VI.B.7. 59

VI.B.8 59

VI.B.9 59

VI.B.10 60

VI.B.11

Medical HAZMAT

Shipper's Declaration for Dangerous Goods

Kitting requirements

General

Unit of issue

Exterior (shipping) container

Prime vendor requirements

General

Military shipping label

Special handling

Medical HAZMAT

Shipper's Declaration for Dangerous Goods

UPN

REDIRECTION/DIVERSION REQUIREMENTS FOR OCONUS

SHIPMENTS

General

Labeling and marking

General information

Special handling

Documentation

Packing list

Requirements

Linear bar codes

Military shipping label

Bar codes

Linear bar codes

2D bar codes

Military shipping label

Blank

Material requiring special handling

Perishable items

Protected cargo

Hazardous protected cargo

HAZMAT 60

DLA TROOP SUPPORT - FSSB (PACKAGING)

VI.B.11.a. 60 VI.B.11.b. 60

VI.B.11.c. 60

VI.B.11.d. 60

VI.B.11.e. 60

VI.C. 60

VI.C.1. 60

VI.C.2. 60

VI.D. 61

VI.E. 62

VI.F. 65

VI.f.1. 65

VI.F.2 65

VI.F.3 65

VI.F.4. 65

VII

Requirements

OCONUS shipments.

Safety Data Sheet (SDS)

Protected cargo

Shipper’s declaration for dangerous goods

Shipping and labeling instructions for OCONUS shipments diverted into the Defense Distribution Depots

Labeling and marking requirements

Destination labeling requirements

Transshipment points

Shipments redirected/diverted through Military Air Terminals

Applicable labels

Transportation special handling/protective service

Shipper’s declaration for dangerous goods

Perishable items

Additional information

POINT OF CONTACT 65

TABLES

NUMBER SUBJECT PAGE

I Standard English-Metric Equivalents 25

II Medical Marking Standard – English-Metric Conversions 25

III Shelf Life Codes 45

FIGURES

NUMBER SUBJECT PAGE

1 Unit - Commercial Packaging – FSC 6505 31

2 Unit – Commercial Packaging – All other FSCs 31 3 Unit – Military Packaging/Commercial Packaging when applicable – All

FSCs

4 Intermediate package – Military/Commercial Packaging - All FSCs 31 5 Exterior (shipping) container – Preferred bar code placement – All

FSCs

6 Exterior (shipping) container – Optional bar code placement – All FSCs

7 Unitized load –Preferred bar code placement – All FSCs 33

8 Unitized load – Optional bar code placement – All FSCs 33

9 DD Form 250 - Materiel Inspection and Receiving Report - All FSCs 34 10 Military shipping Label – All FSCs 35

11 Commercial Shipment Label – All FSCs 36

12 Intermediate Package - Linear Bar Code – All FSCs 36 13 Exterior (Shipping) Container and Unitized Load - Linear Bar Codes –

All FSCs

14 Packing List - Linear Bar Codes - All FSCs 37

15 Military shipping Label - Linear Bar Codes - All FSCs 37

16 Military shipping Label - 2D Bar Code - All FSCs 38 17 Exterior (shipping) container –Non-hazardous items ONLY – Protected

Cargo - Preferred Bar Code Placement – All FSCs

18 Exterior (shipping) container – Non-hazardous items ONLY – Protected Cargo - Optional Bar Code Placement – All FSCs

19 Medical Clothing and Textile Items – All FSCs 39

20 Set (assembly) – All FSCs 39

21 Identification Data – DEPMEDS items – All FSCs 40

22 Exterior (shipping) container – Hazardous Items – All FSCs 42 23 Shipper's Declaration for Dangerous Goods - Hazardous Items – All

FSCs

24 Shelf-life Markings – All FSCs 44

25 Warranty Markings – All FSCs 46

26 Flash Point Marking – All FSCs 46

27 Cytotoxic Marking – FSC 6505 46

28 DD Form 1387-2 – Special Handling Data/Certification - All FSCs 47 29 DLA Troop Support Neon Orange Label – Cold Chain Management –

All FSCs

30 DD Form 1502 – Frozen Medical Materiel Shipment – All FSCs 49 31 DSCP Form 2770 – Notice for Frozen Medical Material Shipments – All

FSCs 50

32 DD Form 1502-1 – Chilled Medical Materiel Shipment – All FSCs 51 33 DSCP Form 2770-1 – Notice for Chilled Medical Material Shipments –

All FSCs

34 DD Form 1502-2 –Limited Unrefrigerated Medical Materiel Shipments

– All FSCs

35 DSCP Form 2770-2 – Notice for Limited Unrefrigerated Medical Material Shipments – All FSCs

36 Packing List – Linear Bar Codes – All FSCs 57

37 Military Shipping Label - Linear Bar Codes - All FSCs 58

38 Military Shipping Label - 2D Bar Code - All FSCs 58

39 Military Shipping Label - All FSCs 59 40 Vendor Request for Shipping Instructions – DLA Supply Chain

Transportation – All Shipments – All FSCs

I. SCOPE

A. This document provides the marking requirements for contractor/vendor-originated shipments of medical material, and shall be applicable to both military and commercial packaging. Additional markings may be required in the contract/purchase order and/or SOW or by the cognizant activity.

B. Except as otherwise stated, this document shall be used for marking contractor/vendor-originated shipments of medical material.

C. Marking consists of numbers, letters, bar codes, labels, tags, symbols, colors, etc., applied to provide identification and to expedite and safe handling during shipment and storage.

D. This revision is effective upon publication.

II. APPLICABLE DOCUMENTS AND PUBLICATIONS

A. The following documents and publications form a part of this document to the extent specified herein. Unless otherwise specified in the contract/purchase order and/or SOW, the document in effect on the issue date of the contract/purchase order and/or SOW shall apply. Additional documents and publications may also be applicable, as specified in the contract/purchase order, and/or SOW.

GOVERNMENT DOCUMENTS

MILITARY SPECIFICATIONS

MIL-PRF-61002 – Pressure-Sensitive Adhesive Labels for Bar Coding

MILITARY STANDARDS

MIL-STD-129 – Standard Practice - Military Marking for Shipment and Storage MIL-STD-130 – Standard Practice for Identification Marking of U.S. Military Property

MIL-STD-2073-1 – Standard Practice for Military Packaging

(Copies of specifications and standards may be obtained from DLA Document Services, Bldg 4D, 700 Robbins Avenue, Philadelphia, PA 19111-5094 or electronically through https://assist.daps.dla.mil/quicksearch/.)

REGULATIONS

CODE OF FEDERAL REGULATIONS (CFR)

Title 29 CFR – Labor Title 49 CFR – Transportation

DEFENSE FEDERAL ACQUISITION REGULATION (DFAR)

DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENT(DFARS)

(Copies of CFR, DFAR and DFARS may be obtained from Superintendent of Documents, U. S.

Government Printing Office, Washington, DC 20402.)

https://assist.daps.dla.mil/quicksearch/

JOINT MILITARY

AFMAN 24-204(I)/TM 38-250/NAVSUP – Preparing Hazardous Materials for Military PUB 505/MCO 4030.19I/DLAI 4145.3/ Air Shipments

DCMAD1, CH3.4 (MH 24)

DLAD 4145.41/AR 700-143/AFJI – Packaging of Hazardous Material

24-210/NAVSUPINST 4030.55B/

MCO 4030.40B

DLAI 4145.21/TB MED 284/ – Preparation of Medical Temperature-Sensitive NAVSUPINST 4610.31A/AFJI 41-208 Products Requiring Freeze or Refrigerated

(Chill) Environments for Shipment

(Copies may be obtained from Defense Logistics Agency, ATTN: DSS-CV, 8725 John J. Kingman Road, FT Belvoir, VA 22060-6221.)

NON-GOVERNMENT DOCUMENTS

ASTM INTERNATIONAL

ASTM D 996 - Standard Terminology of Packaging and Distribution Environments ASTM D 3951 - Standard Practice for Commercial Packaging ASTM D 5445 - Standard Practice for Pictorial Markings for Handling of Goods

(Copies are available for purchase from ASTM International, 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959 or electronically through http://www.astm.org/.)

INTERNATIONAL AIR TRANSPORT ASSOCIATION (IATA)

Dangerous Goods Regulations

(Copies are available for purchase from International Air Transport Association, 2000 Peel Street, Montreal, Quebec H3A 2R4, CANADA.)

INTERNATIONAL CIVIL AVIATION ORGANIZATION (ICAO)

Technical Instructions for the Safe Transportation of Dangerous Goods by Air

(Copies are available for purchase from International Regulations Publishing and Distributing Organization, P. O. Box 60105, Chicago, IL 60660.)

INTERNATIONAL MARITIME ORGANIZATION (IMO)

International Maritime Dangerous Goods (IMDG) Code

(Copies are available for purchase from International Maritime Organization, 4 Albert Embankment, London SE1 7SR, England.)

NORTH ATLANTIC TREATY ORGANIZATION (NATO)

STANAG 4281 – NATO Standard Marking for Shipment and Storage STANAG 4329 – NATO Standard Bar Code Symbology

(Copies of Standardization Agreements (STANAGs) are available from DLA Document Services, Bldg 4D, 700 Robbins Avenue, Philadelphia, PA 19111-5094 or electronically through https://assist.daps.dla.mil/quicksearch/.)

http://www.astm.org/ https://assist.daps.dla.mil/quicksearch/

RADIO FREQUENCY IDENTIFICATION (RFID) AND UNIQUE ITEM IDENTIFIER

(UII) DOCUMENTS

DoD Suppliers’ Passive RFID Information Guide

Supplier Implementation Plan

DoD Guide to Uniquely Identifying Items

(Copies of the RFID Information Guide and Implementation Plan are available at http://www.acq.osd.mil/log/sci/ait.html

The UII Guide is available at http://www.acq.osd.mil/dpap/pdi/uid/index.html)

B. Non-Government documents and publications are normally available from the organizations that prepare or distribute them. They may also be available through libraries or other informational services.

C. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

III. TERMINOLOGY

A. General packaging definitions. General packaging definitions may be found in ASTM D 996, as well as other referenced documents. Hazardous material definitions are listed in Title 49 CFR, Part 171, and other related publications.

B. Unit of issue (U/I or UI) designations. The correct U/I for an item will be as listed in the contract/ purchase order and/or SOW. The following listing is representative of the U/I's for medical items and is provided for information purposes only:

C. Abbreviations/Acronyms. The following abbreviations and acronyms are used in this document and/or are commonly associated with marking. Abbreviations shall be in accordance with the standards and/or documents cited for use.

2D - 2-Dimensional ABCA - American, British, Canadian, and Australian ASC - Accredited Standards Committee

AM - Ampoule BT - Bottle BX - Box CN - Can CK - Cake CN - Can CO - Container CS - Case DR - Drum DZ - Dozen EA - Each

FT - Foot HD - Hundred IN - Inch JR - Jar KT - Kit LB - Pound PD - Pad PG - Package PL - Pail PR - Pair PT - Pint

QT - Quart RL - Reel RM - Ream RO - Roll SE - Set SH - Sheet SL - Spool TU - Tube VI - Vial YD - Yard http://www.acq.osd.mil/log/sci/ait.html http://www.acq.osd.mil/dpap/pdi/uid/index.html

ADC - Automatic Data Capture AIM - Automatic Identification Manufacturers AIT - Automatic Identification Technology ALSC - American Lumber Standard Committee, Inc.

ANSI - American National Standards Institute ASCII - American Standard Code for Information Interchange ASTM - ASTM International (formerly American Society for Testing and Materials) APO - Air Post Office BDN Build Directive Number C - Celsius CAGE - Commercial and Government Entity CASKO - Component, Assembly, Set, Kit or Outfit CCP - Consolidated and containerization Point CFR - Code of Federal Regulations COC - Certificate of Conformance COE - Certification of Equivalency COND - Condition Code CONUS - Continental United States CPI - Characters per Inch CU - Cube DCMA - Defense Contract Management Agency DDC - Defense Distribution Center DDJC - Defense Distribution Depot, San Joaquin, CA DDSP - Defense Distribution Depot, Susquehanna, PA DEPMEDS - Deployable Medicine System DFARS - Defense Federal Acquisition Regulation (Supplement) DLA - Defense Logistics Agency DoD or DD - Department of Defense DoDAAC - Department of Defense Activity Address Code DoDAAF - DoD Activity Address File DoDIC - Department of Defense Identification Code DoDISS - Department of Defense Index of Specifications and Standards DoT - Department of Transportation DOT-E - Department of Transportation – Exemption DOT-SP - Department of Transportation – Special Permit DPSC Defense Personnel Support Center (now known as DLA Troop Support) DSCP - Defense Supply Center Philadelphia (now known as DLA Troop Support) DTS - Defense Transportation System DVD - Direct Vendor Delivery ECAT - Electronic Catalog EDI - Electronic Data Interchange EXP - Expiration F - Fahrenheit FDA - Food and Drug Administration FMS - Foreign Military Sales

FPO

FSC

GBL

GSA

HAZMAT

HMIS

IATA

IAW

ICP

ICAO

II or I.I.

IMDG

IMO

INSP

ISO

IUID

MFD

MFR

NA

MTMC

MSL

NATO

NDC

NIIN

N.O.S. or n.o.s.

NSN

OCONUS

OCR

OSHA

PDF417

PIID

PN or P/N

POP

pRFID

PSN

QSTAG

QN

QTY

QUP

RDD

RIC

RF

RFID

SAMMS

SDR

SDS

- Fleet Post Office

- Federal Supply Class

- Government Bill of Lading

- General Services Administration

- Hazardous Materials

- Hazardous Materials Information System

- International Air Transport Association

- In Accordance With

- Inventory Control Point

- International Civil Aviation Organization

- Item Identification (also known as item description/nomenclature)

- International Maritime Dangerous Codes

- International Maritime Organization

- Inspection

- International Organization for Standardization

- Item Unique Identification

- Manufactured

- Manufacturer

- North American

- Military Traffic Management Command

- Military Shipping Label

- North Atlantic Treaty Organization

- National Drug Code

- National Item Identification Number

- Not Otherwise Specified

- National/NATO Stock Number

- Outside Continental United States

- Optical Character Reader

- Occupational Safety and Health Administration

- Portable Data File 417

- Procurement Instrument Identification Number

- Product/Part Number

- Performance-Oriented Packaging

Passive Radio Frequency Identification Proper Shipping Name

- Quadripartite Standardization Agreement

- Quality Notification (also known as Supply Discrepancy Report)

- Quantity

- Quantity per Unit Pack

- Required Delivery Date

- Routing Indicator Code

- Radio Frequency

- Radio Frequency Identification

- Standard Automated Material Management System

- Supply Discrepancy Report (also known as Quality Notification)

- Safety Data Sheet

SEAVAN - Commercial or Government-owned (or leased) Shipping Container SER NO - Serial Number SF - Standard Form SKO - Set, Kit or Outfit SLC - Shelf Life Code SLEP - Shelf Life Extension Program SPEDE - SAMMS Procurement by Electronic Data Exchange STANAG - Standardization Agreement TAC - Transportation Account Code TCMD - Transportation Control Movement Document TCN - Transportation Control Number TP - Transportation Priority UI or U/I - Unit of Issue UID - Unique Identification UII - Unique Item identifier UM - Unit of Measure UN - United Nations UP or U/P - Unit Price UPC - Universal Product Code UPN - Universal Product Number USPS - United States Postal Service USTRANSCOM - United States Transportation Command WPM - Wood Packaging Material WT - Weight

D. Definitions/Descriptions.

1. Bar code. An array of rectangular bars and spaces in a predetermined pattern representing coded elements of data that can be automatically read and interpreted by automatic bar code reading devices. A bar code may be either linear or 2-dimensional.

2. Case. Either an interior container within a palletized unit load or an individual exterior (shipping) container.

3. Cognizant activity. The activity having responsibility for a contract or jurisdiction over it. At a contractor’s facility, the cognizant activity is the procuring contracting officer or the administrative contracting officer.

4. Cold chain management. The process of preparing specific temperature-sensitive medical products (such as FSC 6505 Vaccines) for shipment utilizing standardized systems and procedures, as well as ensuring that required temperatures are properly maintained throughout the supply chain and the validation that those required conditions are met during all phases of distribution until delivery.

5. Commercial and government entity (CAGE) code. A five-position alphanumeric code which identifies each supplier of items to the Federal Government. The CAGE code may be found on the first page of the contract/purchase order in the same block as the awardee’s name and address. The prefix “CAGE” shall be used to identify this number.

6. Consignee (receiver). The party to whom material is shipped and whose name and address appear in the “ULTIMATE CONSIGNEE” or “MARK FOR” block of the shipping label.

7. Consignor (shipper). The party who ships material and whose name and address appear in the “FROM” block of the shipping label.

8. Contract Line Item Number (CLIN). A four to six-digit number used to identify each delivery date and/or destination’s quantity in the contract schedule.

9. Contract/purchase order number. The identification number assigned to the contract/ purchase order. When applicable, the contract number may include a four-digit delivery order number.

Also referred to as the procurement instrument identification number (PIID).

10. Controlled item. An item which requires additional control and security in accordance with published regulations and statutes, i.e., narcotics, drug abuse items, etc.

11. Cytotoxic (antineoplastic) drug. A drug that is highly toxic, mutagenic, teratogenic, and carcinogenic; used for cancer chemotherapy.

12. Date manufactured. The date the item was fabricated, processed, produced, or formed for use. For pharmaceuticals, chemicals and biologicals, the date of manufacture shall conform to the definition established by the Food and Drug Administration, or other regulatory agencies. Unless otherwise specified, the date of manufacture shall not be shown for items having an expiration date.

13. Date preserved. The month and year that the product was packaged in the unit container, regardless of the date of exterior (shipping) container packing. For military preserved and packed material, the military preservation method shall precede the date preserved, i.e., in “M10-6/13”, the letter “M” indicates that a military preservation method has been used; “10” is the MIL-STD-2073-1 method number; “6/13” indicates the date of preservation. For commercially preserved and packed material, the date preserved shall be shown as “COMM’L 6/13”.

14. Destination address label. The label containing all required delivery information. The label may be a bar-coded military shipping label or a suitable commercial shipment label. A bar-coded military shipping label shall be required for all OCONUS shipments moving through the DTS. A commercial shipment label is acceptable for CONUS shipments and for OCONUS shipments moving through commercial channels, unless otherwise specified in the contract/ purchase order.

15. Defense Transportation System (DTS). The portion of the worldwide transportation infrastructure that supports Department of Defense transportation needs across the range of military operations. The DTS consists of those common-user military and commercial assets, services and systems organic to, contracted for, or controlled by DoD. It includes military-controlled or operated terminal facilities, Air Mobility Command (AMC)-controlled or arranged airlift, Military Sealift Command (MAC)-controlled or arranged sealift, and Government-controlled air or land transportation.

16. Department of Defense Activity Address Code (DODAAC). A distinct six-position alphanumeric code assigned to identify specific units, activities, or organizations as found in the Department of Defense Activity Address Directory. The DODAAC may also be found in the acquisition document “SHIP TO” information

17. Deployable medical system (DEPMEDS). A hospital equipment system which is capable of being located in a desired or required area of operation during a contingency, war, or national emergency. The system includes all medical supplies and equipment and selected non-medical equipment such as electrical generators, environmental control equipment, dolly sets, rigid and fabric shelters, and power distribution systems.

18. Expiration date. The date beyond which non-extendible shelf life items (Type I) should be suspended from continued issue or use.

19. Exterior (shipping) container. A container which meets carrier regulations and is capable of protecting the contents from damage during shipment, handling, and storage. Depending on the item being supplied, an exterior (shipping) container may contain one or more units and/or intermediate packages.

20. Government Bill of Lading (GBL). A Government document used to procure transportation and related services from commercial carriers.

21. Gross weight. The total weight of the exterior (shipping) container or unitized load being marked. The gross weight shall be stated in pounds, rounded up to the nearest pound, and shall be preceded by “WT”. For unitized loads, the gross weight shall include the weight of the pallet or container base.

22. Hazardous material (HAZMAT). A substance or material which has been determined by the Secretary of Transportation to be capable of posing an unreasonable risk to health, safety, and property, including material which, due to its quantity, concentration, or physical, chemical, or infectious characteristics, may either cause or significantly contribute to an increase in mortality or an increase in serious, irreversible, or incapacitating reversible illness, or pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported, disposed of, or otherwise managed. This includes all items which have been so designated as hazardous in Titles 29, 40, 49 CFR or in other applicable modal HAZMAT regulations effective at the time of shipment.

23. Hazardous materials packaging. Packaging having the ability to perform to a specific level of integrity when subjected to performance tests.

24. Human-readable interpretation. An exact interpretation of the encoded bar code data presented in a human-readable font.

25. Immediate container. The first wrap when the unit contains a specific quantity of individually-wrapped items; also referred to as the primary container or individual package.

26. Inspection/test date. The date by which all extendible shelf life items (Type II) should be subjected to testing or visual inspection.

27. Intermediate package. A container, wrap, box, bundle, etc., containing two or more unit containers of identical items. Normally, one or more intermediate packages will be combined into a exterior (shipping) container.

28. Item identification (also known as item description or nomenclature). The description of an item as it appears in the contract/purchase order and/or requisition.

29. Item unique identification (IUID). A system of establishing unique item identifiers within the DoD by assigning a machine-readable character string or number to a discrete item, which serves to distinguish it from other like and unlike items.

30. Kit. A packed unit or group of items normally used in modification, installation or survival.

31. Levels of protection. The extent of packing required to prevent deterioration of or damage to supplies and equipment due to hazards to which they may be exposed during shipment, handling and storage. Protection will be as specified in the contractor/order and may be either military or commercial. Military levels of protection may be either level A or level B. Level A provides maximum protection to meet the most severe worldwide shipment, handling, and storage conditions; level B provides protection to meet moderate worldwide shipment, handling, and storage conditions. Levels of protection are not applicable for commercially preserved and packed material.

32. Lot (control) number. A series of numbers and/or letters established by the manufacturer to record production and control of the product; also referred to as the batch or identification number.

33. Manufacturer. The owner/operator of a factory or establishment that produces, on the premises, materials, supplies, articles, or equipment required under the contract/purchase order.

34. Military preservation. The preservation designed to protect an item during shipment, handling, indeterminate storage, and distribution to consignees worldwide. Military preservation methods and procedures are defined in MIL-STD-2073-1.

35. Military shipping label. A bar-coded address label which shall be required for all shipments moving through the DTS. In addition to in-the-clear markings, the military shipping label shall include both linear and 2-dimensional bar codes.

36. National/NATO stock number (NSN). The 13-digit number divided into two parts, the first 4 digits represent the Federal Supply Class (FSC) and the last 9 digits represent the National Item Identification Number (NIIN). The first 2 digits of the NIIN identify the country assigning the 2 numbers referred to as the National Codification Bureau codes. The remaining 7 are serially assigned numbers. The NSN shall always include appropriate spaces or dashes, except when bar-coded. The NSN bar code and human readable interpretation shall not contain any spaces or dashes. The prefix “NSN” shall not appear in any markings.

37. Packaging. The processes and procedures used to protect material from deterioration, damage, or both. It may include cleaning, drying, preserving, packaging, packing, marking, and unitizing, as applicable.

38. Packing. The assembly of items into unit packs and intermediate or exterior containers, with the necessary blocking, bracing, cushioning, weatherproofing, reinforcement and marking.

39. Palletized unit load. A quantity of items, packed or unpacked, arranged on a pallet in a specified manner and secured, strapped, or fastened on the pallet so that the palletized unit load is handled as a single unit. A palletized or skidded load is not considered to be a shipping container.

40. Parcel post. Any packed material placed into the United States Postal Service channels.

41. Perishable item. An item that normally requires some type of environmental control, such as refrigeration or freeze temperatures during shipment and storage.

42. Passive radio frequency identification (pRFID) tag. An RFID device which modulates and reflects a carrier signal from an interrogator. pRFID tags operate without a separate external power source and obtain operating power generated from the reader.

43. Pilferable item. An item which has a ready resale value and is especially subject to theft.

44. Port of debarkation (PoD). An authorized point where shipments enter a country, either from CONUS or from a foreign country.

45. Port of embarkation (PoE). An authorized point where shipments leave a country, either from CONUS or from a foreign country.

46. Preservation. Application of protective measures, including cleaning, drying, preservative materials, barrier materials, cushioning, and containers, when necessary. Shall protect an item during shipment, handling, indeterminate storage, and distribution to consignees worldwide. Applicable level of preservation may be military or commercial, as specified in the contract/order and shall be included in markings. The date of preservation is the date the item was placed in the unit pack.

47. Product/part number (PN or P/N). The number assigned to the item by the supplier/ manufacturer; i.e., catalog number, National Drug Code (NDC), Universal Product Number (UPN), etc.

The prefix “PN” or “P/N” shall be used to identify this number. If no product/part number has been assigned to the item, this entry may be omitted. “P.N” is not acceptable and shall not be used.

48. Project code. A three-position alphanumeric code that identifies plans, programs, and exercises. When applicable, the project code will be stated in the contract/purchase order.

49. Proper shipping name (PSN). The name of a hazardous item shown in Roman print (not italics) in part 172 of Title 49 CFR and in other hazardous materials related publications.

50. Protected cargo. Items required to be secured, accounted for, identified, segregated or handled in order to insure their integrity. Protected cargo is subdivided into classified, controlled, pilferable, and sensitive items. Medical controlled cargo includes controlled and pilferable, such as narcotics, drug abuse items (needles, etc.,), alcohol, precious metal alloys, selected medical clothing and textile items, etc.

51. Quantity. The number of units of issue in a unit container, intermediate package, exterior (shipping) container, and unitized load. The quantity is always listed together with the Government unit of issue designation, i.e., 1 BT, 12 PG, 144 EA, etc.

52. Quantity per unit pack (QUP). The quantity of individual items in a unit container. For most items managed by the Medical Supply chain, the QUP shall be one.

53. Required delivery date (RDD). The day of the year (e.g., 087, 198, etc.) specified in the requisition, when material is required by the requisitioner or the consignee.

54. Semi-perishable item. An item that does not normally require refrigeration or freeze temperatures during shipment and storage.

55. Serial number. An assigned designation that provides a means of identifying a specific individual item. The number on the item which is assigned by the manufacturer or the Government for identification or control of an item.

56. Set. A unit and its assemblies, subassemblies, and parts, which together perform an operational function.

57. Shelf life. The total period of time that an item is suitable for issue and use. For items managed by the Medical Supply Chain, shelf life may mean the total period of time beginning with the date of manufacture, the date the unit was packaged, or the total expiration dating period of the item.

Shelf life should not be confused with service life. Shelf life markings for Medical items may include the date of manufacture, expiration date, inspection/test date, as applicable, and as specified in the contract/purchase order and/or SOW.

a. Assembled date. The date items/parts are assembled into components, assemblies, sets, kits, or outfits (CASKOs), or the date various CASKOs are assembled into a larger unit.

b. Expiration date. The date by which non-extendible shelf-life items (type I) will be discarded as no longer suitable for issue/use.

c. Manufactured date. The date the item was fabricated, processed, produced, or formed for use. For drugs, chemicals, and biologicals, the date of manufacture for products submitted to the Food and Drug Administration (FDA) for certification prior to release is the date of the official certification notice. For products manufactured under the license of the Agricultural Research Service (ARS), the date manufactured conforms to the definition established by the ARS. The date of manufacture will not be shown for medical items having expiration dates.

d. Inspection/test date. The date by which extendible shelf-life items (type II) will be subjected to visual inspection, certified laboratory tests, or restoration.

58. Shelf life code (SLC). ). A code assigned to an item to identify the number of months of original shelf life and also whether the original shelf life is non-extendible (Type I) or extendible (Type II). Table III provides a listing of shelf-life codes and the applicable shelf life time periods.

59. Shelf life item. An item of supply that possesses unstable or deteriorative characteristics to the degree that a storage time period must be assigned to insure that the item will perform satisfactorily in service. There are two types of shelf life items: type I items have a definite non-extendible period of shelf life; type II items have an assigned shelf life period which may be extended after the completion of prescribed inspection/test/restorative actions. Typically, extension of type II shelf life shall be in one-year increments, with a maximum of 3 one-year extensions shall be permitted.

However, when specified for certain type II items, extension period may be eighteen months, with a maximum of 2 eighteen month extensions.

a. Shelf life item, Type I. A type I shelf life item is an individual item of supply which is determined through an evaluation of technical test data and/or actual experience, to be an item with a definite non-extendible period of shelf-life. One exception is type I medical shelf-life items that may be extended if they have been accepted into and passed testing for extension in the DoD/FDA Shelf-Life Extension Program (SLEP).

b. Shelf life item, Type II. A type II shelf life item is an individual item of supply having an assigned shelf-life time period that may be extended after completion of visual inspection/certified laboratory test, and/or restorative action.

60. Shipping container. An exterior container which meets carrier regulations and is of sufficient strength, by reason of material, design, and construction, to be shipped safely without further packing (e.g., wooden boxes or crates, fiber and metal drums, and corrugated/solid fiberboard boxes).

61. Transportation control number (TCN). The single standard shipment identification number for all vendor shipping transactions involving DoD material. A seventeen-position, alphanumeric data element assigned to control a shipment unit through the transportation pipeline, including CONUS shipments, shipments entering the DTS, and commercial systems. When applicable, the TCN will be specified in the contract/purchase order and/or SOW. In the absence of a TCN, the contract/order number may be listed.

62. United Nations (UN) identification number. A serial number assigned to a hazardous item under the UN classification system.

63. Unitization. An assembly of a quantity of containers in a single load for ease in shipping, handling, and storage. With prior approval from the procuring activity, unitization may be accomplished by any suitable commercial means.

64. Unit of issue (UI or U/I). The standard unit designation assigned to each item. The applicable U/I is indicated in the contract/purchase order, i.e., EA, BT, PG, etc.

65. Unit pack. The first tie, wrap, or container applied to a single item, or a quantity thereof, or to a group of items of a single NSN, which constitutes a complete or identifiable package. A unit pack may often be referred to as the unit of issue.

66. Warranty markings. The markings that apply when a shipment contains items with a service life defined in a specific amount of hours, a specific end date, or a specific operating time. When applicable, the requirement for warranty markings will be stated in the contract/purchase order and/or

SOW.

E. Descriptions of marking elements (unit, intermediate package, exterior (shipping) container and unitized load, as applicable). See various figures for marking samples.

1. NSN. The in-the-clear NSN listed in the identification markings will include dashes; however, dashes will not be included in the bar-coded NSN and human readable interpretation. If no NSN is assigned, this line may be omitted.

2. CAGE code and part number (PN or P/N). The CAGE code of the company awarded the contract/ purchase order for the item being shipped shall be listed, followed by the company's product/part number for the item. The CAGE code shall be preceded by "CAGE" and the product/part number shall be preceded by "PN" or "P/N". If there is no product/part number assigned by the company, the PN entry may be omitted.

3. Item identification (also known as item description or nomenclature). The exact name and description of the item as it appears in the contract/purchase order and/or SOW. Item identification may be listed on more than one line, if necessary. Standard abbreviations may be used for lengthy item identifications.

4. Quantity and unit of issue. The official Government quantity and unit of issue for the item (i.e., 1 BT, 1 PG, 1 EA, etc.).

5. Contract/purchase order number. Identification number assigned to the contract/purchase order, which is also referred to as the PIID (Procurement Item Identification Number).