36E77619R0041-013.docx

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Remodel Halls and Walls 1st Floor Medical Center, Phase 1 (VA-19-00008210) (VA-19-00016142)
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36E77619R0041
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36E77619R0041 ATTACHMENT 1 SECTION 00 11 21 RFP TO DB SCE 12-31-2018.docx

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ATTACHMENT 1

SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN-BUILD

A. PART I - General A1. Scope of Contract

Provide all labor, materials, tools equipment, design and construction services necessary to complete the design and subsequent construction of the project described herein and other specific tasks as further defined by this request for proposal (RFP).
A. Project Number: 644-19-004

B. Project Title: Remodel Halls and Walls, 1st Floor Medical Center

C. Project Location: VHA Phoenix Hospital
D. Scope of Work: Reference Attachment 9 - VA PHOENIX SOW – REMODEL HALLS AND WALLS 1ST FLOOR MEDICAL CENTER PHASE 1
E. Scope of work common to all tasks is to:

1. Where equipment, temporary installations, ingress/egress restrictions or any other consideration is necessary for infection control purposes such requirements and associated drawings and specifications shall be provided.

2. Provide shop drawings and demolition/installation and operating instructions as appropriate

3. Dispose of old removed parts and components after checking with VA staff if any should be retained by VA as replacement parts.

4. Clean up, return affected work areas to original condition.
F. General Drawing Submission Requirements: Shop Drawing Submission Requirements are available on the internet at the following address: http://www.cfm.va.gov/. As-built drawings for the Medical Center are available. (note: these drawings are not completely accurate. A-E shall verify existing conditions.) All drawings will be prepared with the VA Standard Title Block and Border. All drawings shall be produced using AutoCAD 2017. Each individual file on a DVD shall be named by numbers corresponding to the construction documents (i.e. the specs shall be named 00 11 22, 33 44 55, etc. and the drawings shall be E1, E2, etc.) and the final AutoCAD/specifications files shall be exactly as submitted in the final submission.
G. Incorporated References: The following Department of Veterans Affairs, Office of Construction and Facilities Management, information is incorporated within the Scope of Work by reference, and can be found on the VA web site at http://www.cfm.va.gov/ Master Specifications; Design Guides; Design Manuals; Standard Details; Design Alerts; and Quality Alerts.
H. Submittal Exchange: The design and construction production information will be communicated between the VA and the Design Build Team via a submittal exchange system. VA Phoenix has successfully used “Oracle, Primavera”, https://www.submittalexchange.com/pub/Login.aspx which can penetrate the VA Phoenix Hospital’s firewalls. Include in this project a submittal exchange equal to that described above, and capable to work through the VA’s network firewall.
A2.Definitions

A. Design-Build (D-B) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or Joint Venture (JV) for both design and construction services for a specific project.

B. Contracting Officer (C0): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. “Administrative contracting officer (ACO)” refers to a contracting officer who is administering contracts. “Termination contracting officer (TCO)” refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas.

C. Contracting Officer’s Representative (COR): The Contracting Officer's written designation of a representative responsible for administering contracts under the immediate direction of the Contracting Officer. For the purposes of this contract the term “COR” will be used herein.

D. Technical Monitor (TM): This term, as used herein, refers to the person(s) assisting the COR in administering contracts under the immediate direction of the Contracting Officer.

E. Design-Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

F. Contractor: This term, as used herein, refers to the contractor under this contract or the D-B team. The contractor or D-B team is solely responsible for the management (planning, supervision, and contract coordination), design, and (professional) services and installation (including all labor, equipment, materials, tools, and inspections) to meet the requirements of this contract.

G. Architect-Engineer (A-E): This term, as used herein, refers to the A-E firm(s) that is a part of the D-B team, also referred to as D-B A-E.

H. Project Management: The contractor shall provide an individual in the capacity of a contractor project manager. The contractor project manager shall have legal (on-site signature) authority to represent the Contractor. The Project Manager shall be the initial point of contact for coordinating with the VA.

A3.Pre-Proposal Site Visit
The VA will schedule the pre-proposal site visit for Phase II of the Design-Build process.
Location: VA Phoenix Hospital Room H-121 located in Building 2

Date / Time: Posted in Solicitation.

All Offerors, consultants, subcontractors, manufacturers and suppliers are invited to attend. The following agenda is furnished for this meeting:
1.Open meeting & Introductions;
2.Review of project and Design-Build method for construction contracting;
3.Specifications;
4.General requirements, Solicitation Documents and Offer Submission Procedure;
6.Questions and answers;
7.Close; and
8.Site walk through – attendance is optional.

*Please note that attendance for the pre-proposal conference and / or the site walkthrough is voluntary; however, an RSVP must be sent to COR, Gary Zettl (Gary.Zettl@VA.gov) no later Date and Time 2 hours prior to PreBid Site Walk, if your company plans to attend. Please include the project title in the subject line of the email, as well as the names of the attendees (no more than three per Offeror).

A4. Permit Requirements A. The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting Construction.

B.PART II - POST AWARD REQUIREMENTS
B1.Construction Document Preparation:
A.Design Review Submissions:
1.The Design-Build Team A-E (D-B A-E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the Department of Veterans Affairs RFP (VA RFP), and prevailing codes.
2.The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.
3.All submission packages will be reviewed at (30%) and (95%) completion stages. The (95%) review submission packages will incorporate the final review comments from the (30%) review. If any package is not complete for the required stage a post review may be required the cost of which will be borne by the D-B Team. The 30% review will take place at VA Phoenix with a design submission presentation to the Hospital’s leadership and key stakeholders.
4.Each review submission package shall include 10 hard copy sets (“C” Size prints) and 3 set on CD-ROM. The package will include an index of drawings (by sheet number and tittle) and specifications (by section number and tittle) submitted. The packages will be distributed to the VA Project Manager, the VA Medical Center, RFP A-E, VA COR and others as determined to be appropriate by the VA Project Manager.
B.Design Review Meetings:
1.A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others). The design review meetings will take place in person at VA Phoenix, Arizona.
2.Participants will include RFP A-E, VA Staff and D-B team members as appropriate for the specific package to be reviewed and others. The D-B team members will each allow for (1) full day for each discipline/package design review meeting. D-B team management will be present at each review meeting.
3.The D-B team shall allow a minimum of ten (10) working days for each review cycle. A cycle includes:
a.The VA’s receipt of the design review submission package.
b.The review meeting.
c.D-B teams receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.
4.Coordination of the review meeting schedules will be the responsibility of the VA Project Manager (for the VA and RFP AE) and the D-B Team Project Manager (for the D-B Team). See section I. Quality Assurance/Quality Control.
C.Electronic Media:
1.Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2018.
2.The drawings included in the VA RFP will be available to the D-B team in electronic format in Autodesk AutoCAD version 2018 for use in preparing the construction drawings. Since data stored on electronic media can deteriorate undetected or be modified without the RFP Architect/Engineer’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the RFP Architect/Engineer as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the RFP Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CADD drawing files.
3.Design review submission specifications and other 8 1/2 by 11 formatted material and final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Office 97, Word 6.0.
4.The specifications included in the VA RFP shall be available to the D-B team in electronic format in Microsoft Office 97, Word 6.0, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the RFP Architect/Engineer’s knowledge, the CADD version 2000 drawing files are provided without warranty or obligation on the part of the RFP Architect/Engineer as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the RFP Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.
5.The construction record drawings shall be completed in AutoCAD version 2018.
6.Construction shop drawings are not required to be completed in AutoCAD version 2018.
D.Professional Licensing:
1.The D-B A-E who prepares the construction documents shall be a professional architect or engineer licensed in the state in which the design work is completed.
2.The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The D-B A-E shall certify compliance with the VA RFP and all applicable codes.
E.Approved Construction Documents:
1.The final construction document submission package will be submitted by the D-B team for approval by the VA after completion of the 95% review cycle for the final package to be submitted by the D-B team. The VA will have 5 days to take approval action.
2.The final construction documents submission package will include a full set of construction documents including all disciplines/packages.
3.The final construction documents submission package will incorporate all VA supplied comments from the earlier 30% and 95% submission package reviews and will comply with the VA RFP.
4.If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the D-B Team.
5.The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.
6.See PART IV, D2 CONSTRUCTION PERIOD SUBMITTALS for Approved Construction Document distribution.
F.Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the D-B team. The construction drawings shall include a coordinated set of the following:
1.Civil engineering drawings including demolition plans, grading and drainage plans, paving plans, utility plans, schedules calculations and details.
2.Landscape drawings including demolition plans, landscape plans, plant schedule and list, special landscape elements, proposed materials to be used for each special landscape element, calculations and details.
3.Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.
4.Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.
5.Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.
6.Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.
7.HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.
8.Outside steam distribution drawings including demolition plans, system plans and profiles, manhole piping plans, calculations and sections, equipment schedules, and details.
9.Electrical drawings including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details
10.Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method.
11.N/A - Parking Control drawings

12. Furniture Plans that include make, model, and fabric of furniture needed to complement the design. The furniture procurement will be via a separate contract from this scope by VA Phoenix directly.

G.Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include:
1.The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;
2.Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and
3.The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.
H.Design Requirements - Compliance with codes and standards.
1.Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.
2.See Section E. Approved Construction documents, above, for required inclusion of design review comments.
3.In the design of new building and alteration work under this contract, the D-B team shall consider all requirements (other than procedural requirements) of:
l.Zoning laws:
2.Environmental and erosion control regulations; and
3.Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also similar laws, of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government.
4.The D-B team shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A-E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.
5.The D-B team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.
6.No action may be brought against the D-B Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including RFP A-E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.
7.The D-B team shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.
I.Quality Assurance/Quality Control:
1.To reduce design errors and omissions, the D-B team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.
2.No later than 15 calendar days of receipt of Notice to Proceed, the D-B Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the D-B Team member responsible for QA/QC.
a.Upon its completion each task shall be initialed and dated by the responsible D-B Team member.
b.A 100% completed QA/QC plan shall be submitted with the final construction document submission package.
B2.Construction Period Submittals
A.The D-B contractor shall distribute a total of 10 sets of the approved construction documents prepared by the D-B Team to the VA and RFP AE, as directed by the VA Project Manager.
B.Other submittals - The D-B team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the VA R/E.
C.Project record drawings - The D-B team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA COR at all times.
D.Shop drawings and submittals - The D-B A-E shall check government furnished and/or the D-B construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The D-B A-E shall recommend approval, disapproval, or other suitable disposition to the VA RE. The VA RE will have final approval authority. The D-B AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the D-B A-E will request the D-B Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the D-B A-E shall review all prior submittals for related components of the system before acting on a single component. The D-B A-E may be required to hold joint reviews with the VA technical staff and /or the RFP AE on complicated system submittals. The D-B A-E shall notify the VA COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.
B3.Project Close-Out
The D-B team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.
B4.Site Visits and Inspections
During the construction period the D-B A-E shall make weekly visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The COR has the prerogative to determine the professional discipline(s) required for any visit. The D-B A-E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three work days following the site visit date.

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