36E77619R0041-012.docx

36E77619R0041

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36E77619R0041 X 05-09-2019 664-19-004

PCAC

Department of Veterans Affairs Program Contracting Activity Central 6150 Oak Tree Blvd, Suite 300 Independence

OH

44131 Department of Veterans Affairs Program Contracting Activity Central 6150 Oak Tree Blvd, Suite 300 Independence

OH

44131 William Henkel 440-447-8300 x 49630 IN ACCORDANCE WITH 38 U.S.C 8127 (PUBLIC LAW 109-461), THIS PROJECT IS A COMPETITIVE SERVICE-DISABLED VETERAN-OWNED

SMALL BUSINESS SET-ASIDE

THE CONTRACTOR IS TO PROVIDE DESIGN AND CONSTRUCTION SERVICES FOR PROJECT "HALLS AND WALLS 1ST FLOOR MEDICAL CENTER

PHASE 1". THE LOCATION OF THE PROJECT IS

650 E INDIAN SCHOOL ROAD

PHOENIX, ARIZONA 85012

NAICS CODE: 236220 (SIZE STANDARD $36.5M)

VAAR MAGNITUDE OF CONSTRUCTION: $1,000,000 TO $2,000,000)

X X 52.211-10 X

4:30 PM EST

X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

PCAC

Department of Veterans Affairs Program Contracting Activity Central 6150 Oak Tree Blvd, Suite 300 Independence

OH

44131

VAFSC

Department of Veterans Affairs Financial Services Center Invoices to be Submitted Electronically www.ob10.com/us/en/veterans-affairs/ e-Invoice Setup Info Phone 877-489-6135

877-353-9791 512-460-5429

Table of Contents

A.3 PRICE SCHEDULE

The contractor shall complete the entire project not later than 335 calendar days after the contractor receives the Notice to Proceed.

Lump Sum Amount, CLIN 0001: $__________________________________

TOTAL: $__________________________________

NOTICE

1. The Offeror must submit a proposal based on a 335 Calendar day Schedule. This duration includes, but is not limited to design services, construction, clean-up, acceptance, and submitting final project record drawings.

2. The Offeror shall furnish all plant, labor, material, equipment, etc., necessary to perform all work in strict accordance with the terms and conditions set forth in the contract to include all attachments thereto.

3. Contractor is required to fill in DUNS NUMBER in Block No. 14 on Standard Form (SF) 1442.

4. The Contractor is required to fill in their pricing on the above pricing schedule and in Block No. 17 of the SF 1442.

5. PLEASE NOTE: The Contractor agrees to attend any Post Award conference convened by the contracting activity or contract administration in accordance with Federal Acquisition Regulation subpart 42.5.

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 PROPOSAL MATERIAL:

Proposal materials consisting of the statement of work, specifications, other attachments, and contract forms are included and/or attached as part of this Request For Proposal. The VA will not provide printed copies of the specifications or solicitation documents. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

1.2 BID GUARANTEE:

A Bid Guarantee, SF 24, is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid (proposal) guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the rejection of the proposal. Copies of the SF 24 may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

1.3 PAYMENT & PERFORMANCE BONDS:

The offeror to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Solicitation. Copies of SFs 25 and 25A may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS:

All solicitation related documents will be published to http://www.fedbizopps.gov.

2.2 SELECTION PROCEDURES:

This solicitation is issued as a Request For Proposal (RFP) utilizing the two-phase design-build selection procedures in accordance with FAR 36.301. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR 15.304. The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government. It is the intent of the Government to award without discussions; however, the Government reserves the right to conduct discussions if necessary.

All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. The proposals will be evaluated in accordance with the content provided in the solicitation. In Phase I of the Two-Phase Design-Build process, Offerors will submit a proposal in accordance with the three (3) evaluation factors listed below. Upon receipt of Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I submissions. A maximum of four (4) Offerors will be selected to provide a proposal for Phase II.

Offerors not selected to provide a Phase II proposal will be notified that they are no longer being considered for this project.

Phase II proposals will be evaluated in accordance with FAR Part 15 and the four (4) evaluation factors listed below for Phase II. Using the tradeoff process to obtain the best value, the Government may consider award to other than the lowest price Offeror or other than highest technically rated Offeror. Technical Solution and Design Concept, when combined, are approximately equal to price. Draft Project Schedule is significantly less important than price.

Evaluations will be based on the following evaluation factors and subfactors:

Phase I - The non-price factors are listed below in descending order of importance.

1. Technical Approach

a. Appurtenances and Provisions

b. Construction Methods

2. Company Experience

a. Offeror’s Previous Design/Build Experience

b. Terrazzo Flooring

c. Infection Control Risk Management

d. Interim Life Safety Measures

3. Past Performance

Phase II – The non-price factors are listed below in descending order of importance. The relative order or importance of the factors is as follows: Factor 1 is more important than Factors 2, 3 & 4. Factor 2 is more important than Factor 3 & 4. Factors 1 through 3, when combined, are more important than Factor 4 (Price). Although Price is the least important factor, the Contracting Officer may consider price to be in the best interest to the Government.

1. Technical Solution

2. Key Personnel

3. Project Schedule

4. Price

2.3 SDVOSB SET-ASIDE:

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Business concerns. Offers received from other than Service-Disabled Veteran-Owned Small Business concerns will not be considered. All Service-Disabled Veteran-Owned Small Businesses must be listed as verified by the VA’s Center for Veterans Enterprises (CVE) (http://www.vetbiz.gov). Offerors must be verified by CVE and visible in the Vendor Information Portal (VIP) database at the time of submission of offers. Failure to be both visible and verified at the time of proposal submission will result in the offeror’s proposal being deemed unacceptable and ineligible for award.

2.4 TECHNICAL QUESTIONS:

Questions of a technical nature must be provided in writing and shall be submitted by the prospective offerors to William Henkel via e-mail to: William.henkel@va.gov. The subject line must read: Phoenix Halls and Walls – Technical Questions. Oral questions of a technical nature are not acceptable. THE CUT-OFF DATE AND TIME FOR RECEIPT OF QUESTIONS IS May 22 2019 at 4:30 PM (EST).

2.5 AMENDMENTS:

The Government reserves the right to revise the solicitation. Amendments to this solicitation will be posted at http://www.fedbizopps.gov. Paper copies of the amendments will NOT be mailed. No other notification of amendments will be provided. Prospective Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation in Block 19 of the SF1442. Failure to acknowledge an amendment may result in your proposal being considered unacceptable.

2.6 PREPARATION OF PROPOSALS:

The Government will not pay for any costs incurred in preparation and submission of proposals.

2.7 PROPOSAL REQUIREMENTS:

A. General:

a. Proposals shall be based on solicitation document issued for RFP number 36E77619R0041. Proposals will be in the format stipulated in this document.

b. Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442. In accordance with FAR 15 there will be no public opening of the proposals.

c. Submit proposals via email to:

d. Submit the original copy of the Bid Bond (PHASE II ONLY) to:

1. William Henkel Veterans Health Administration Program Contracting Activity Central (VHA-PCAC) 6150 Oaktree Blvd., Suite 300 Independence, OH 44131

2. Bid guarantees can be delivered by mail, commercial delivery services, or hand carried. Delivery hours are 7:00AM – 4:30PM (EST).

3. Failure to furnish the required bid guarantee on the proper form and for the proper amount, by the time specified in Block 13 of SF 1442, shall result in rejection of the proposal. See FAR Provision 52.228-1, Bid Guarantee, contained in the solicitation.

e. Page size for proposal documents will be 8.5 x 11 inches, with 1-inch margins around the page perimeter. Pages will be single spaced. Each page shall count as one (1) page. Proposals shall be submitted using Times New Roman, with font no smaller than 11 point with normal proportional spacing. Page formatting restrictions do not apply to drawings but each page does apply to the page count. Submission of the draft project schedule can be submitted utilizing larger paper of 11 x 17 inches. Pages submitted in excess of the page count will not be evaluated.

A. PHASE I Format

1. Factor 1: Technical Approach –Provide a brief narrative (page limitation: five (5) pages) describing the Offeror’s method to manage the project to achieve design and construction objectives as described in the solicitation.

A. Subfactor A: Appurtenances and Provisions – The offeror will provide a narrative for how the team plans to address appurtenances and provisions that the team plans to install as presented by the benchmark project provided from Triple C Architects. This narrative should address: flooring, lighting, wall finishes, and other supporting appurtenances proposed to be provided within the affordability cost target will be evaluated.

B. Subfactor B: Construction Methods – The offeror will provide a narrative that addresses the specific approach for construction. The narrative should address impact on healthcare activities which will be different for various phases and areas of this project.

2. Factor 2 Company Experience – Address submittal for each subfactor.

A. Subfactor A: Offeror’s Previous Design/Build Experience – The offeror will provide a list of at least three (3) to a maximum of five (5) contracts that are similar in scope and magnitude and within five (5) years of project completion. If submitting as a teaming arraignment the prime will provide number of years and projects they’ve completed together. Also, a team will be evaluated for its proposed interactivity between team members that are presented on the proposal. Offerors failure to provide at least three (3) contracts may result in a negative rating for this factor.

B. Subfactor B: Terrazzo Flooring - Provide a minimum of one (1) and a maximum of five (5) projects completed within the last five years (5) years in which the offeror has worked on a project/s involving installation of Terrazzo Flooring in similar scope and magnitude to this project. Offerors failure to provide at least one (1) project may result in an negative rating for this factor. Offerors response shall include:

· Approximate square footage of installed Terrazzo Flooring for completed projects.

· Provide the Project Title and Description, Project Location (Physical Address); Contract Type (Example: Design-Build, Design-Bid-Build).

· Provide a brief description if phasing was incorporated into the project with an explanation.

· Provide the project owner s name and telephone number of the owners contact person.

· State if offeror was working as a prime or subcontractor and the actual work completed.

C. Subfactor C: Infection Control Risk Management –The offeror will provide a list of at least three (3) to a maximum of five (5) contracts that are similar in scope and magnitude and within five (5) years of project completion that include infection control risk management.

D. Subfactor D: Interim Life Safety Measures – The offeror will provide a list of at least three (3) to a maximum of five (5) contracts that are similar in scope and magnitude and within five (5) years of project completion that include interim life safety measures.

3. Factor 3: Past Performance – The offeror shall provide recent (within five (5) years of project completion) and relevant experience as well as the quality rendered of the projects provided. If D-B experience is not applicable, the construction contractor and the A-E firm should submit recent and projects to the applicable portion of the project, construction or design respectively. Contractors without relevant past performance or for whom past performance information is not available, will be rated neither favorably nor unfavorably on past performance. In accordance with Procurement Policy Memorandum 2013-03, past performance evaluations may also be conducted using information obtained from CPARS or PPIRS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representatives, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

B. PHASE II Format

1. Factor 1: Technical Solution - The Offeror shall provide a detailed technical solution to accomplishing the design and construction for the “Remodel Halls and Walls” project. The narrative will detail how the contractor intends to design the project, prepare the site, conduct the construction in a facility within the specified time limits. Offerors narrative should detail in technical areas regarding design and constructability of design.

2. Factor 2: Key Personnel - The Offeror shall provide a resume for key A-E personnel, A-E management, technical personnel, and subcontractor capabilities and qualifications of the team to provide the required planning, implementation and completion of the project.

The Offeror shall also provide a resume for each of the following key construction personnel: Project Manager, Project Engineer, Site Supervisor, and any known major subcontractors. For each resume, include company name; name of individual; relevant listing of experience; qualifications such as specialized training, education, experience, etc. For any subcontractors identified, provide a resume for that company, identify any key personnel that will be assigned to the contract resulting from this solicitation, and the relevant experience of both the company and any key personnel that were identified. Please delineate the approximate percentage of work the prime contractor will perform and the approximate percentage of work the subcontractors (collectively) will perform. The VA will use the information provided to evaluate, among other things, specialized experience and technical competence.

3. Factor 3: Draft Project Schedule - The Offeror shall demonstrate their understanding of the requirement and timeline by providing a draft project schedule for design and construction that adheres to the requirements.

4. Factor 4: Price - Carefully follow “Instructions, Conditions, and Notices to Offerors”. Standard form (SF) 1442 Solicitation, Offer and Award (Construction, Alteration, or Repair) and the pricing schedule when submitting price offers. Submit a bid guarantee as stipulated in the solicitation. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s SOW/Specifications, pricing requirements, or otherwise preclude the Government from evaluating the offer or render the offer as non-responsive or unacceptable. If the Offeror communicates in its proposal any exceptions, exclusions, qualifications, or conditions to the proposed prices not provided for in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further consideration.

C. PHASE I Evaluation: The Phase I evaluations will be conducted in accordance with the Two-Phase Design-Build Evaluation process and the methodologies provided below. The non-price factors are listed below in descending order of importance. The Relative importance of the factors is as follows: Factor 1 is more important than Factor 2 & 3. Factor 2 is more important than Factor 3.

1. Factor 1: Technical Approach – The Construction and Architect-Engineering (A/E) team will demonstrate their proposed appurtenances and provisions within the project’s affordable cost target that will be delivered with the project. The successful team will demonstrate a high degree of competence for the applications that are required. The team will thoroughly describe the work that will be completed, the means and methods for the work that will be conducted, and thoroughly demonstrate sensitivity and approaches that will be employed during construction to minimize adverse interruption to daily healthcare operations at the medical center.

A. Subfactor A: Appurtenances and Provisions – the proposal will be evaluated based on the appurtenances and provisions that the team plans to install as presented by the benchmark project provided from Triple C Architects. Flooring, lighting, wall finishes, and other supporting appurtenances proposed to be provided within the affordability cost target will be evaluated.

B. Subfactor B: Construction Methods – the specific approach for construction will be evaluated. Not only will the type of construction be assessed, but also the depth and understanding of the work that is to be conducted. Particular attention will be given to the impact on healthcare activities which will be different for various phases and areas of this project.

2. Factor 2 Company Experience - The evaluation team will assess the offerors experience with construction conducted within an active healthcare setting. Also included in this factor the evaluation team will assess the A/E experience. If submitted as a teaming arraignment, information must be provided in accordance with FAR 9.603 – Policy A. Subfactor A: Offeror’s Previous Design/Build Experience – The offeror or team will be assessed for its prior design-build experience as the prime. The prime will provide a list of at least three (3) to a maximum of five (5) contracts that are similar in scope and magnitude and within five (5) years of project completion. If submitting as a teaming arraignment the prime will provide number of years and projects they’ve completed together. Also, a team will be evaluated for its proposed interactivity between team members that are presented on the proposal. Offerors failure to provide at least three (3) contracts may result in a negative rating for this factor.

B. Subfactor B: Terrazzo Flooring - Provide a minimum of one (1) and a maximum of five (5) projects completed within the last five years (5) years in which the offeror has worked on a project/s involving installation of Terrazzo Flooring in similar scope and magnitude to this project. Offerors failure to provide at least one (1) project may result in an negative rating for this factor. Offerors response shall include:

· Approximate square footage of installed Terrazzo Flooring for completed projects.

· Provide the Project Title and Description, Project Location (Physical Address); Contract Type (Example: Design-Build, Design-Bid-Build).

· Provide a brief description if phasing was incorporated into the project with an explanation.

· Provide the project owner s name and telephone number of the owners contact person.

· State if offeror was working as a prime or subcontractor and the actual work completed.

C. Subfactor C: Infection Control Risk Management –The offeror will be assessed for its prior work within a healthcare facility with attention given to previous means and methods employed to reduce the risk of infection in healthcare facilities.

The prime will provide a list of at least three (3) to a maximum of five (5) contracts that are similar in scope and magnitude and within five (5) years of project completion that include infection control risk management.

D. Subfactor D: Interim Life Safety Measures – the offeror will be assessed for its prior history to manage interim life safety measures during construction including alternate routing, signage, and provision of devices to ensure the healthcare facility is always compliant with Fire Life Safety code.

The prime will provide a list of at least three (3) to a maximum of five (5) contracts that are similar in scope and magnitude and within five (5) years of project completion that include interim life safety measures.

3. Factor 3: Past Performance - Will be evaluated on recent (within five (5) years of project completion) and relevant experience as well as the quality rendered of the projects provided. If D-B experience is not applicable, the construction contractor and the A-E firm will be evaluated on relevant and recent projects to the applicable portion of the project, construction or design respectively. Past performance will be evaluated on the quality of the Offeror’s past performance with respect to the projects provided. When evaluating quality aspects that may be considered are timeliness of contract completion, adherence to contract schedules and timely submission of data deliverables, the contractor’s ability to comply with the terms and conditions of the contract, the overall quality of the work performed on the contract, the Offeror’s managerial performance, and if the reference would enter into a contract with the contractor again. Contractors without relevant past performance or for whom past performance information is not available, will be rated neither favorably nor unfavorably on past performance. In accordance with Procurement Policy Memorandum 2013-03, past performance evaluations may also be conducted using information obtained from CPARS or PPIRS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representatives, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

D. PHASE II Evaluation -Technical Evaluation Factors: The Phase II proposal shall address the following evaluation factors. The non-price factors are listed below in descending order of importance. The relative order or importance of the factors is as follows: Factor 1 is more important than Factors 2, 3 & 4. Factor 2 is more important than Factor 3 & 4. Factors 1 through 3, when combined, are more important than Factor 4 (Price). Although Price is the least important factor, the Contracting Officer may consider price to be in the best interest to the Government.

1. Factor 1: Technical Solution - Will be evaluated and used as an aid to help determine that the Offeror understands the complexity and risks performing the required elements. The technical solution will be evaluated for inclusion of the technical areas listed in the criteria. The VA will evaluate Offeror’s specific detail in each of the technical areas regarding design and constructability of design. The Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed.

2. Factor 2: Key Personnel - The VA will evaluate the relevant management, technical personnel and subcontractor capabilities and qualifications of the team to provide the required planning, implementation and completion of the project. The VA will also evaluate how the Offeror organized personnel for this project, and the lines of authority between the construction firm, design firm, and key subcontractors.

3. Factor 3: Draft Project Schedule - Will be evaluated and used as an aid to help determine that the offeror understands and can perform all the required elements of the project in the time frame specified with limited impact, to the greatest extent possible, to the Medical Center. (The draft schedule submitted with the offer should not be construed as the agreed upon schedule as per FAR 52.236-15, the contractor shall, within twenty-one (21) Calendar days after receiving the Notice to Proceed, submit an interim project schedule which will supersede the draft project schedule. The interim project schedule will be subject to VA approval and must show the project being accomplished within the time frame specified on the SF 1442.)

4. Factor 4: Price - All proposed prices will be reviewed for price reasonableness and any instances of unbalanced pricing. For any trade-offs performed, the price component will be the sum of the total prices for the Price Schedule.

NOTE:

If an offeror intends on utilizing subcontractors to perform any of the work, all of the above information must be provided for each subcontractor. The Government intends to award this contract without conducting negotiations; therefore, failure to submit any of the information addressed above for each of the factors and/or subfactors may result in an unacceptable proposal.

Past Performance Questionnaire (PPQ) shall be sent by the offeror’s directly to the Contracting Specialist before the Request For Proposal (RFP) closing date and time. Completed PPQ’s will not be accepted if sent by the offeror or offerors subcontractor. PPQ’s received after the RFP closing date/time will not be accepted.

The Government will use oral presentations during Phase II as a means to ensure the offeror with the best written technical proposal can effectively portray their plan to implement their proposed construction plan, schedule, and means and methods.

ORAL PRESENTATIONS DURING PHASE II:

The Technical Evaluation Board (TEB) will conduct an initial evaluation of the written proposals and assign an initial rating for each individual factor and subfactor. The TEB will evaluate each offeror’s oral presentation, to arrive at a final overall technical rating for each proposal factor. Proposals that do not receive a technical rating of Acceptable or better, based on the initial evaluation of written proposals, will not be further considered for award.

Schedule for Presentation – Presentations will be scheduled with offerors as soon as possible after the closing date for receipt of proposals. The presentations will be scheduled as tightly as possible, but the duration of the oral presentation process will be dependent upon the number of proposals received. The order in which offerors will make their presentations to the TEB will be determined by a drawing of lots by the Contracting Officer after receipt of proposals. Once notified of their scheduled presentation date and time, offerors shall complete their presentations on the scheduled date and time.

Form of Presentation – Offerors will make their presentations in person to the TPEC. The presentation will take place at the Phoenix Arizona’s VA Hospital Engineering Department. Submission of video tapes or other forms of media containing the presentation for evaluation is not authorized and such presentations will be determined unacceptable. The Government will provide suitable electronic media to include overhead projector and screen to assist each offeror in making their oral presentation.

Time Allowed for Presentation – Each offeror shall have a maximum of 90 minutes in which to make its presentation to the TPEC. At the conclusion of the presentations, there will be a 15-minute period available for clarification questions about the presentation. Note: Any such exchange between the offeror and the Government will be for clarification purposes only and will not constitute discussions within the meaning of FAR 15.306(b).

Offeror’s Presentation Team – Only members of the offeror’s or subcontractor’s in-house staff, that will actually perform the work shall participate in the presentation. The only exception is that any individuals who are proposed to perform on the contract, such as the Project Manager, but who are not currently employed by the offeror/subcontractor, may participate.

Clarification of Oral Presentation Points – After completion of the oral presentations, the Government may request clarifications of any of the points addressed which are unclear and may ask for elaboration by the offeror on any point which was not adequately supported in the presentation. Any such exchange between the offeror and the Government will be for clarification purposes only and will not constitute discussions within the meaning of FAR 15.306(b).

Material to be addressed in Oral Presentation – The Government will be relying upon oral presentations to supplement the information contained in the written technical proposal. The purpose of the oral presentation is for offerors to describe orally and/or visually their Factors 1, 2, and 3 of the Phase II for this project. Offerors shall be prepared to explain how they will successfully complete the entire project in accordance with specification requirements, considering both schedule and site constraints.

The Government will be evaluating each oral presentation to determine the contractor’s ability to successfully implement their technical approach and proposal.

B. Final Proposal Revisions

a. If determined to be necessary, proposal revisions will be requested from the Offerors determined by the CO to be in the competitive range based on the selection criteria. Discussions may be conducted with those Offerors falling within the competitive range, after which proposal revisions will be requested. Sealed proposal revisions will be submitted as per Section 2.7(A), above, except as noted below and will be due at a time and place to be determined.

b. Offerors submitting proposal revisions will not be requested to re-submit any documents which are unchanged from their initial proposals. Offerors will provide necessary changes to individual paragraphs, as briefly as possible, and include a table of contents, which indicates where within the initial proposal the additional information or changed documents would be placed. Proposal revisions shall include a completed SF 1442 that acknowledges receiving all amendments, by number. A new bid bond shall be submitted only if the final proposal revisions Offeror’s price proposal is greater than its initial price proposal.

2.8 USE OF ADVISORS

Contractors are advised that VA contractor personnel may assist the Government during the Government’s evaluation of proposals. The individuals shall be authorized access to only those portions of the proposal and discussions that are necessary to enable them to provide specific technical advice on specialized matters or on particular problems. These individuals will be required to protect the confidentiality of any specifically identified trade secrets and/or privileged or confidential commercial or financial information obtained as a result of their participation in this evaluation. They shall be expressly prohibited from scoring, ranking or recommending the selection of an Offeror.

2.9 DETERMINATION OF RESPONSIBILITY:

A responsibility determination will be made in accordance with FAR 9.1 “Responsible Prospective Contractors.” The required information from the proposal, along with other information obtained from Government systems, such as, but not limited to the OSHA and EPA online inspection history databases, as well as any other information the Contracting Officer has determined to be valid, will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines in the proposal may result in a determination of “Non-Responsible” for the Offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility may make the Offeror ineligible for award.

2.10 VETS 4212:

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at: http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification, prior to awarding the project.

2.11 SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Offerors are required to be registered in SAM at the time an offer is submitted in order to comply with the annual representations and certifications requirements. The Offeror shall also be registered at time of award.

2.12 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

PERFORMANCE ASSESSMENT SYSTEM (CPARS):

As prescribed in Federal Acquisition Regulation (FAR) Part 42.1502(e), the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $700,000, and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $700,000 is required to register with CPARS database at the following web address: http://www.cpars.gov/. Help in registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207- 438-1690. Registration should occur no later than thirty days after contract award, and must be kept current should there be any change to the contractor’s registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

2.13 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS:

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform the statement of work is: Low Risk. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor.

2.14 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER OR PROJECT MANAGER:

Any reference contained within the solicitation/contract specifications and/or drawings to the “VA Engineer,” “Resident Engineer,” or “Project Manager” or their abbreviations shall be replaced with “Contracting Officer’s Representative (COR).

2.15 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.16 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.17 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the—

(1) Name, address, and telephone number of the subcontractor;

(2) Employer's identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the "covered area" is

(End of Provision)

2.18 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially…