36E77619R0038-006.docx

ATTACHMENT 1

SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN-BUILD

A. PART I - General A1. Scope of Contract

B. Project Title: Replace NFS Refrigerators, Freezers & Controls

5. Design-bid-build (D-B-B): The traditional delivery method where design and construction are sequential and contracted for separately with two contracts and two contractors.

8. Project Management: The contractor shall provide an individual in the capacity of a contractor project manager. The contractor project manager shall have legal (on-site signature) authority to represent the Contractor. The Project Manager shall be the initial point of contact for coordinating with the VA.

Location: Overton Brooks VA Medical Center, 510 E Stoner Ave, Shreveport, LA 71101 Date / Time: TBD

*Please note that attendance for the pre-proposal conference and / or the site walkthrough is voluntary.

A5. Permit Requirements A. The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting Construction.

A6. Selection Criteria (This section will be removed after award.)

A. In accordance with FAR part 15 the Government intends to award a contract resulting from this solicitation to the responsible Offeror on a lowest price technically acceptable (LPTA) basis after evaluation in accordance with the factors in the Two-Phase Design-Build solicitation. A responsible determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

B. Evaluations: All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. In Phase I of the Two-Phase Design-Build process, Offerors will submit a Phase I proposal in accordance with the two (2) evaluation factors listed in C.3. Upon receipt of the Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I proposal submissions. The Phase I proposals will only be evaluated on the three (3) evaluation factors listed. The Offerors not selected to provide Phase II proposals will be notified that they are no longer being considered for this project. The Phase II proposals will consist of both technical and price factors, which are listed in D.4. The Government intends to award without discussions; however, the Government reserves the right to conduct discussions if determined necessary based on the initial evaluation of the Phase II proposals.

A. The VA team is comprised of the VHA-PCAC Contracting Officer and Contract Specialist, the COR who will be located at the construction site, and VA Medical Center staff.

B2. Use of Advisors A. Contractors are advised that VA contractor personnel may assist the Government during the Government’s evaluation of Proposals. The persons shall be authorized access to only those portions of the proposal and discussions that are necessary to enable them to provide technical advice on specialized matters or on specific problems. These individuals will be required to protect the confidentiality of any specifically identified trade secrets and/or privileged or confidential commercial or financial information obtained because of their participation in this evaluation. They shall be expressly prohibited from scoring, ranking or recommending the selection of a vendor.

PHASE I

3. Phase I proposals will only be accepted via email.

B. The Offeror shall submit the Phase I proposal in electronic format only. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, preface, for the Phase I proposal shall not exceed a total of 25 (twenty-five) pages in Microsoft Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

D. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

C3. PHASE I Proposal Evaluation Factors Factor 1, Technical Approach: Provide a brief narrative (page limitation: six (6) pages, not including cover page or table of contents) on the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation. If the page limits are exceeded, the pages exceeding the limit will not be read or considered. The following shall be included in the narrative:

· Design Approach: Describe the techniques and methods.

· Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design packages, projected timelines and phases, and coordination of work.

· Quality Control: Describe quality control processes during design and construction phases that will lead to an effective and successful project that completes on-time within budget Factor 2, Technical Qualifications:

a. Key Personnel Experience: The Offeror shall provide a resume (page limitation, two (2) pages per requested resume) for each of the following A-E personnel: Lead Architect, Lead Mechanical Engineer, and Lead Electrical Engineer. These are intended to be the Architect and Engineers that will actually affix their seal to the appropriate construction drawings.

The Offeror shall also provide a resume for each of the following key construction personnel: Project Manager and Site Superintendent, and the lead person for any known major subcontractors. For each resume, include company name; name of individual; relevant listing of experience; qualifications such as specialized training, education experience, etc. For any subcontractors identified, provide a resume of the lead person who will be directly involved in the work subcontracted for that company, identify any key personnel that will be assigned to the contract resulting from this solicitation, and the relevant experience of both the company and any key personnel that were identified. Please delineate the approximate percentage of work the prime contractor will perform and the approximate percentage of work the subcontractors (collectively) will perform. The VA will use the information provided to evaluate, among other things, specialized experience and technical competence.

b. Capability to Perform: The Offeror shall provide a letter from their surety demonstrating the Offeror’s total bonding capacity and current available bonding capacity. Total bonding capacity and current available bonding must be outlined in a letter dated no earlier than the solicitation release date.

C4. Evaluation of Offers (Phase I) The Phase I evaluations will be conducted in accordance with the Two-Phase Design-Build Evaluation process and the methodologies outlined below.

Factor 1, Technical Approach: Will be evaluated based on the Offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the Offeror’s ability to successfully meet the requirements of the solicitation.

Factor 2, Technical Qualifications: Will be evaluated on the Offeror’s key personnel experience and capability to perform. Key personnel experience will be evaluated by the resumes provided by the Offeror. Capability to perform will be evaluated based on whether the Offeror has adequate total bonding capacity and available bonding capacity to accommodate the design and construction of the project.

PHASE II

3. Phase II proposals will only be accepted via email.

Bailey Donato Veterans Health Administration Program Contracting Activity Central (VHA-PCAC) 6150 Oaktree Blvd Suite 300 Independence, OH 44131

2. Commercial Delivery Services / Hand Carry (Monday- Friday, 8:00 AM to 4:30 PM (EDT)) Bailey Donato Veterans Health Administration Program Contracting Activity Central (VHA-PCAC) 6150 Oaktree Blvd Suite 300 Independence, OH 44131

3. Failure to furnish the required bid guarantee in the proper form and amount, by the time specified in Block 13 of the SF 1442, may result in rejection of the Phase II proposal. SEE FAR Provision 52.228-1, Bid Guarantee, of this solicitation.

d2. PHASE II Proposal Format (This section will be removed after award.)

A. Non-Price, Price and Administration sections of the Offerors Phase II proposals will be evaluated independently; therefore, the Offeror shall submit the Phase II proposal in three (3) Volumes (Volume I: Non-Price, Volume II: Price, and Volume III: Administrative). In order to evaluate Volume I: Non-Price strictly on the merit of the material submitted, the contractor shall include NO price information in Volume I. The Offeror shall separately bind Volumes I, II, and III. All three (3) volumes must be labeled with the Offeror's organization, business address, and VA Solicitation Number. The Offeror shall submit Volumes I, II, and III in electronic format only. No hard copies will be accepted. Each volume shall be submitted in a separate email, no larger than 5MB. Include page numbers and the company name in the header or footer of each page.

B. Volume I: Non-Price: Offerors shall format the Volume I: Non-Price proposal as listed below. The specific evaluation criteria and methodology for Volume I are contained in D.3 and D.4.

a. The Offer, including title page, detailed table of contents, and preface, for Volume I: Non-Price shall not exceed a total of FIFTEEN (15) pages in Microsoft Arial size 12 font.

b. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. Note, submission of Draft Project Schedule only, can be submitted utilizing larger paper (11 x 17 inch. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

c. The Offeror’s responses shall clearly address each evaluation factor listed in the solicitation. Failure to submit in the format required and clearly address those factors may result in this Offer being rated as unacceptable.

C. Volume II: Price: Offerors shall format the Volume II: Price proposal as listed below. The specific evaluation criteria and methodology for Volume II are contained in D.3 and D.4.

a. Volume II: Price shall not exceed TEN (10) in Arial size 12 font.

b. Offerors shall ensure the signed Standard Form (SF) 1442 is provided. Offerors shall acknowledge receiving amendments by filling out section 19 of the SF 1442.

c. The Offeror’s signature on the SF1442 must be a hard signature and not an electronic signature.

D. Volume III: Administrative: Offerors shall include the following in Volume III. All of the below information must be provided. An Offeror may be considered unacceptable if these items are not provided in the Volume III proposal.

a. Offeror may return a signed copy of the amendment(s) that are acknowledged in section 19 of the SF 1442.

b. Offeror shall provide their Representations and Certifications or their response to FAR 52.204-8 (2) (i) or (ii) Annual Representations and Certifications.

c. Offeror shall provide their response to FAR 52.209-7 (b) Information Regarding Responsibility Matters.

d. Offeror shall provide their response to FAR 52.209-13 (b) or (2) Violation of Arms Controls Treaties or Agreements.

e. Offeror shall provide their response to FAR 52.219-28 (g) Post Award Small Business Program Representations.

f. Offeror shall include their Safety or Environmental Violations and Experience Modification Rating Information as part of Volume III, including filling out Attachment 8 – CONTRACTOR SAFETY AND ENVIRONMENTAL RECORD EVALUATION FORM of the solicitation. It will not be evaluated as part of Volume III Price but will be used as part of the Responsibility Determination. It will also not count against the page limitations for Volume III.

6. Failure to provide Attachment 8 of the solicitation containing the above information, may result in a determination that an Offeror is not responsible and therefore ineligible for award.

D3. PHASE II – Proposal Evaluation Factors The Phase II Proposal shall address the following evaluation factors.

Factor 1, Technical Solution (Non-Price) Based on the solicitation documents, site visit, and the Offeror’s Phase I Technical Approach provide a detailed narrative (page limitation: eight (8) pages for detailed narrative) describing the Offeror’s technical solution to the project to achieve design and construction design objectives as described in the solicitation. If the page limits are exceeded, the pages in excess of the limit will not be read or considered.

The Offeror’s narratives shall include, at minimum, the following technical areas:

· Phasing

· Infection Control

· Abatement

· HVAC

· Electrical

· Commissioning of systems

· Refrigerator and freezer design and installation knowledge

· QC management and solutions

· Safety management Factor 2, Draft Project Schedule (Non-Price) The firm shall demonstrate their understanding of the Specification Section 01 32 16 Project Schedule for Design-Build (located in ATTACHMENT 3 - SPEC Project Schedule) by submitting a draft project schedule for the design and construction of the Emergency NFS Refrigerator and Freezer Replacement – Overton Brooks VAMC that adheres to the requirements outlined in the RFP. Each Offerors schedule must address the following:

· Phasing and how to meet Nutrition & Food Service (NFS) & Pharmacy refrigeration, thaw box and freezer needs in the basement area along with NFS Dry Storage needs.

· How to manage impacts due to working in and around a functioning kitchen (NFS) with food prep areas and scheduling of disruptive type work (noise, dust generating, asbestos abatement, etc.) around NFS food prep and work hours.

· Planning/Construction issues associated with negative air work and Infection Control requirements.

The project will start at the issuance of the Notice to Proceed. For scheduling purposes, assume the Notice to Proceed will be issued fourteen (14) calendar days after the award date. (Note that there is no guarantee the Notice to Proceed will be issued within this timeframe.)

Factor 3, Price Proposal Requirements (Volume III) A. Carefully follow “Instructions, Conditions, and Notices to Offerors”. Standard Form (SF) 1442 Solicitation, Offer and Award (Construction, Alteration, or Repair) and the pricing schedule located on page 6 when submitting price offers. Submit a bid guarantee as stipulated in the solicitation”.

B. In addition to the pricing schedule, Offerors shall submit a complete Breakdown of the Division Pricing for CLIN 0001 and CLIN 0002.

C. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s SOW/Specifications or pricing requirements or otherwise preclude the Government from evaluating the offer or render the offer as non-responsive or unacceptable.

D. If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices not provided for in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

D4. Evaluation of Offers The Phase II evaluations will be conducted in accordance with FAR 15.101-2; award will be made to the lowest priced, technically acceptable offer. To receive consideration for award, a rating of Acceptable must be achieved for each of the three (3) Phase II Technical Factors (Non-Price). Acceptable is defined as “Proposal meets the requirements of the solicitation.”

Factor 1, Technical Solution (Volume I): The VA will evaluate and use as an aid to help determine that the Offeror understands the project and can perform all of the required elements. The technical solution will be evaluated for inclusion of the technical areas listed in the criteria. The VA will evaluate an Offeror’s specific detail in each of the technical areas regarding design and constructability of design. The Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed.

Factor 2, Draft Project Schedule (Volume II): The VA will evaluate and use as an aid to help determine that the Offeror understands and can perform all of the required elements to complete the project in the time frame specified with limited impact, to the greatest extent possible, to the Medical Center. (The project schedule submitted with the offer should not be construed as the agreed upon schedule as per FAR 52.236-15, the contractor shall, within twenty-one (21) Calendar days after receiving the Notice to Proceed, submit an interim project schedule which will supersede the project schedule submitted in the Phase II proposal. The interim project schedule will be subject to VA approval and must show the project being accomplished within the time frame specified on the SF 1442 (Block 11).

Factor 3, Price (Volume III): The Contracting Officer will evaluate Offers in accordance with the process identified in the Price Schedule. The total evaluated price will be determined by the Offeror’s price for all the CLINs listed. Note: The VA will look at the total evaluated price and non-price factors to determine the best value.

A. Design Review Meetings:

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