36E77619R0038-002.pdf

Statement of Work Replace NFS Refrigerators, Freezers & Controls

Project #667-18-115

Contractor shall provide all labor, materials, tools, equipment and supervision necessary to design and build (Design/Build) a complete refrigerator, thaw box and freezer replacement for Nutrition and Food Service (NFS) & Pharmacy, Building 1, Basement Floor, Overton Brooks VAMC, Shreveport, LA.

Work shall include temporary freezer and refrigerator space, along with the construction of a room for dry storage in order to facilitate the construction of the new freezer and refrigerator spaces/units.

1. REPLACEMENT: Replacement shall be a complete system replacement to include all new freezer, thaw box and refrigerator panels (enclosure system), evaporators, condensing units, refrigeration systems/units, refrigerant lines, defrost units, electrical switches/wiring, lighting/light fixtures, alarms, controls, thermostats, gauges conduit & wiring, piping, fire suppression, demolition, floor leveling and any associated controls programming and equipment for the following 8 items/spaces (Reference SOW Attachment 1-Site Plan & SOW Attachment 2-Plan and Elevation Views):

• Refrigerator #1 (32 degrees to 36 degrees) – BN16A

• Refrigerator #2 (36 degrees to 40 degrees) – BN16B

• Refrigerator #3 (68 degrees to 74 degrees) – BN9A (Pharmacy Cache)

• Refrigerator #4 (36 degrees to 40 degrees) – BN25

• Thaw Box (32 degrees to 35 degrees) – BN16F

• Freezer #1 (-8 degrees to 0 degrees) – BN16E

• Freezer #2 (-12 degrees to -8 degrees) – BN16D

• Mechanical Room BN17/BN28

2. PHASE 1 DESIGN & CONSTRUCTION:

Contractor shall set up the following (Ref Blue Highlighted Areas on SOW Attachment 1 – Site Plan):

- NFS Temporary Freezer Storage @ Back-Dock Level (ramp & covered) Equivalent to Freezer #1 & #2 space

- NFS Temporary Refrigerator Storage @ Back-Dock Level (ramp & covered) Equivalent to Refer #1, #2 & #4 space

- Pharmacy Temporary Storage in the Back-Dock Area, keyed only to Pharmacy Equivalent to Refer #3 space

- NFS Temporary Dry Food Storage BN10A within BN10 Approximate size as indicated on SOW Attachment 1 – Site Plan / ref old wall location Include new walls (match existing tile walls) Include new lighting & sprinkler head adjustments Include HVAC modifications (supply/return) and balancing Include new metal door from BN10 to new Dry Storage space Include new metal door from new Dry Storage to adjacent corridor BN35 Include new metal door from BN10 to adjacent corridor BN35

Include asbestos abatement of above ceiling piping & reinsulate (ref SOW Attachment 3 – Asbestos Survey)

Contractor shall be responsible for sizing, providing, setting up and maintaining temporary refrigeration and freezer storage in the “back dock” area of the hospital for all impacted foods and pharmaceutical items during the construction phase of work. Contractor shall provide means of access for VA NFS & pharmaceutical staff at the basement floor level.

Provide covered ramps and pathways as need to facilitation loading and unloading of goods by VA personnel. Pharmacy requires lockable refrigeration space separate from the NFS space that does not have to be at the back-dock level, but in the back-dock area. Contractor shall be responsible for the continuous (24-hour/7-Days a week) operation of the temporary refrigeration and freezer units until the new permanent units are fully functional and accepted by the VA. Contractor to provide for monitoring and alarms of the temporary units in the Boiler Plant (Building 3, Room 9). Additionally, the Contractor shall construct a new room within BN10 to be called BN10A. This new space will be for NFS Temporary Dry Storage so that they can vacate BN16 and BN16C. A new wall shall be constructed in the same place where an old wall has previously been removed (readily visible). The new wall shall match the existing walls in the kitchen area and shall be water tight as “cart washing” will be occurring in the space just outside this room. The lighting needs to be replaced and the sprinkler heads will need to be adjusted. There is asbestos above the BN10A location and shall be abated and the piping reinsulated. BN10A will need supply and return to support the space and the impacted area will need to be tested and balanced. Three new metal doors shall need to be installed along with door hardware. Install one 3.5’ door from the corridor to the Cart Wash area. Install one 3’ door from the corridor into the new Temporary Dry Storage room BN10A. And install one 3’ door in the new wall from BN10 to BN10A Temporary Dry Storage. The temporary storage units must be in place and functioning properly for a minimum of 48 hours prior to the VA moving their items into the new temporary units. The VA will need 48 hours to move items into the new storage units, then the contractor will be allowed to move to Phase 2 of Construction and start demolition of the existing units. During this phase the Contractor’s Design Team shall collect the information needed and proceed with the design of the new freezer & refrigerator systems/units, but no demolition is to occur until the temporary units and dry storage space is completed and the VA has vacated BN28, BN17, BN16, BN16A, BN16B, BN16C, BN16D, BN16E, BN16F, BN9A and BN25.

3. PHASE 2 DESIGN & CONSTRUCTION:

Once the VA has vacated and turned over BN28, BN17, BN16, BN16A, BN16B, BN16C, BN16D, BN16E, BN16F, BN9A and BN25 (Ref Red Highlighted Areas on SOW Attachment 1 – Site Plan) the contractor shall proceed with demolition and completing the design and construction of the new freezer and refrigeration units/system once approved.

4. DESIGN & DESIGN SUBMITTALS: Reference specification provided for Request for Proposal to Design Build. Contractor’s designers (Design Build Team) shall work with NFS, Pharmacy and Engineering staff to design a new Dry Storage room in BN10 and to design a new state-of-the-art refrigerator and freezer systems to meet their needs. First, provide the design for the new Dry Storage room in BN10 for review and approval for Phase 1 Construction. For Phase 2 Construction, the design effort to include, but not limited to, mechanical, plumbing, fire suppression, architectural, electrical and any other disciplines required to support an adequate design of the new refrigeration and freezer systems. The new lay out of the boxes shall be comparable to their current size but also include at a minimum 100 additional SF of storage (freezer and/or refrigeration) space within BN16.

Provide design, wiring, controls, alarms and associated work for continuous monitoring of the new system at the Boiler Plant, Building 3, Room 9. Provide a new temperature monitoring station to replace the existing one in the BN20 corridor, just outside room BN16.

Each box shall have a lock in switch alarm that alarms locally in the hallway and at the Boiler Plant. Design and new layout shall incorporate access space for maintenance.

Support equipment shall be located in mechanical room BN17, with expansion into BN28 if needed. Design will need to incorporate making BN17 accessible from the back-dock area.

Provide for appropriate clearances and make any necessary room or door adjustments as needed to provide for the equipment installation, layout and maintenance. The new condensers shall be water cooled type. Accessible isolation valves shall be added to the chilled water supply and return lines above the floor in BN17. Additionally, provide isolation valves so that the VA can isolate individual racks/condensers for maintenance and repairs to minimize unnecessary down time. Provide a water leak detection system and a refrigerant leak detection system in BN17 and tie it into the front-end building management system in the Boiler Plant. The designers shall develop 35%, 95% & 100% (Final) plans and specifications for review and approval by the VA. Design submission shall include cooling load calculations stamped by a Profession Engineer. Design drawings shall include all demolition, temporary refrigeration/freezer units and new work and in sufficient detail to provide for a thorough review by the VA. NOTE: Contractor to verify ALL dimensions.

Completed design documents shall be stamped by registered a Professional Engineer for each discipline. Design shall be in accordance with the VA Master Specifications (Table of Contents provided). The DB Team shall work with the VA staff and shall include applicable project related specifications. Contractor’s DB Team shall also work with the VA Staff on the proper editing of the VA Master Specifications. The following specification are provided with this solicitation and shall become a part of this contractor and design documents:

a. 00 01 00 Table of Contents (List of All VA Master Specifications)

b. 00 11 21 Request for Proposal to Design Build

c. 01 00 00 General Requirements

d. 01 32 16 Project Schedule

e. 01 33 23 Shop Drawings, Product Data & Samples

f. 01 35 26 Safety Requirements

g. 01 42 19 Reference Standards

h. 01 74 19 Construction Waste Management

NOTE: DB Team to develop all other project applicable specifications.

5. CONSTRUCTION & PRODUCT SUBMITTALS: Construction and product submittals shall be as outlined in the VA Master specifications and are to be submitted during the design phase and incorporated into the design once approved where possible/practical.

Provide submittals in accordance with the Shop Drawings, Product Data & Samples Specification provided.

6. VA REQUIREMENTS: Contractor will be working in a functioning hospital and adjacent to the Hospital Kitchen. Contract shall not impact the operations of the hospital and kitchen.

Contractor is responsible for all necessary infection control measures to include, but not limited to dust partitions, walk-off mats, establishing and maintaining negative pressure of the work area, daily clean-up and final cleaning upon project completion. Contractor shall be responsible for removing all items demolished from the station. Refrigerant must be recovered prior to freezers/refrigerators being dismantled by an EPA Certified technician using EPA certified equipment. Proved copy of reclaimed refrigerant sheet to the VA.

Contractor to work in accordance with the Infection Control Risk Assessment provide and in accordance with the General Requirements, Safety Requirements and Construction Waste Management specifications provided. Contractor shall follow all applicable Federal, State & Local Codes.

7. EXISTING CONDITIONS: Contractor shall identify all utilities within the project spaces and show them on the design drawings. Contractor shall seal any openings within the spaces identified in this project in accordance with code/fire rating (i.e. concrete deck, walls).

There are two existing leaks in the Freezer #1 and Freezer #2 area. One leak appears to be at an elbow of a Hot Water line and the other water issue appears to be related to a Chilled Water pipe. Contractor to investigate and repair leaks, repair piping and reinsulate.

Contractor shall notify the VA immediately if any other leaks or water sources are found in any of the work areas. Contractor shall not proceed with the refrigerator or freezer box installation until the VA has inspected the area. Additionally, once the existing boxes are demolished the VA will need to do an assessment of any existing utilities in the space for disposition in an effort to prevent future utility issues above and around the new units. If existing utilities are found that pose a concern, this will be considered a “differing site condition” and a contract modification will be required to relocate the utility or system out of the way.

8. ASBESTOS ABATEMENT: Reference SOW Attachment 3 – Asbestos Survey. There asbestos containing material (ACM) on piping in the BN25 area and in the ceiling over the new Temporary Dry Storage room location. Contractor shall abate this ACM in accordance with VA Asbestos specification as applicable and reinsulate piping.

9. INSTALLER QUALIFICATIONS & SYSTEM REQUIREMENTS: Contractor shall ensure that the new thaw box, refrigerators and freezers are installed in accordance with the manufacturer’s recommendation and by a certified manufacturer’s installer. Contractor shall provide written proof of certification prior to start of work. Installer shall have 10 years’ experience installing similar size units/systems and shall provide references of 3 installations within the past 5 years. Upon completion of the installation the contractor shall provide certification of the units. Contractor shall provide a 10-year manufacturer’s warranty on materials, panel installation, assembly and seals and a 5-year refrigeration warranty and a 3-year service warranty. All mechanical equipment shall be installed by a licensed mechanical contractor. Contractor shall insulate all refrigerant lines. Contractor shall provide a copy of the total refrigerant (EPA refrigerant) logs per system.

10. WORK HOURS: The majority of work shall be accomplished between the hours of 7:00am to 4:30pm Monday through Friday (excluding federal holidays); however, the contractor may be required to accomplish some work after hours or on weekends to minimize disruption to hospital operations. All work shall be coordinated with the COR.

11. PERIOD OF PERFORMANCE: Performance period for this contract shall be 220 days for design and construction from NTP date per the following breakdown:

1. Notice to proceed –D Day

2. SD Submission (35%) –D+31

3. SD Review by VA complete – D+45

4. DD Submission (95%) – D+71

5. DD Review by VA Complete – D+85

6. CD submission (100%) -D+92

7. CD Review by VA Complete -D+106

8. Documents Complete (CD Issue) – D+113

9. Mobilization Complete – D+128

10. Construction Complete – D+220

Submittals Required (at a minimum):

1. 35%, 95% & 100% (Final) design drawings & specifications

2. Manufactures data on panel construction

3. Panel installation procedures and assembly drawings

4. All new equipment to be installed

5. Start-up and testing procedures

6. Manufacturer warranty/guarantee certificate

Attachments:

1. SOW Attachment 1 – Site Plan

2. SOW Attachment 2 – Plan and Evaluation Views

3. SOW Attachment 3 – Asbestos Survey