ATTACHMENT_9_-_Brand_Name_Justification_-_Mental_Health_Bldg_-_Danville.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval

For Other Than Full and Open Competition

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC)

The proposed procurement, Invitation for Bid (IFB) 36E77619B0002 is for the Construct New Inpatient Mental Health Building Construction project at the Illiana VA Medical Center (VAMC).

2. Nature and/or Description of the Action Being Processed:

This justification is to support the Construct New Inpatient Mental Health Building Construction project at the Illiana VAMC, that will be awarded as a firm-fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility.

a. Physical Access Control System

i. S2 Brand Security System

b. Locksets

i. Yale

c. Fire Detection System

i. Simplex/Grinnell 4100 Series

d. HVAC Controls

i. Johnson Controls Direct-Digital Control System

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is for the Construct New Inpatient Mental Health Building Construction project at the Illiana VAMC. The scope includes everything necessary to construct a new addition to an existing building that meets the requirements of the Department of Veterans Affairs. There are four

(4) brand name items listed for which the VA is not able to accept equal or alternate items. The value of these items is listed below and the VAAR Construction magnitude for the entire project is between $5,000,000 and $10,000,000.

a. Physical Access Control System

i. S2 Brand Security System

ii. Value:

iii. Description: provides facility physical access control and alarm notification to a 24-hour monitoring service in the event of an alarm activation.

b. Locksets

i. Yale

ii. Value:

iii. Description: interchangeable core keying system door locksets.

ii. Value:

iii. Description: fire detection system, which will be incorporated into the new Inpatient Mental Health Building and existing station-wide fire detection system.

ii. Value:

iii. Description: HVAC control system for Heating, Ventilation, and Air Conditioning, which will be incorporated into the new Inpatient Mental Health Building and existing station-wide Building Management System.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; 41 USC §253(c)(1) ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Illiana VAMC. Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items is listed below:

a. Physical Access Control System

i. S2 Brand Security System

ii. Impact: Currently an S2 brand Physical Access Control System (PACS) is installed throughout the VAIHCS campus to provide facility physical access control and alarm notification to a 24-hour monitoring service in the event of an alarm activation. It is necessary that all PACS components (application software, system database, surge and tamper protection, controllers, keypads, card readers, system sensors push button switches, interfaces, door and gate hardware interfaces, RS-232 ASCII interface, and video and camera control) added onto the existing system be compatible with the existing S2 brand to facilitate proper communication of additional devices and networking capability. Expansion of the existing system to cover new construction will insure compatibility and provide for seamless interface of the equipment while enhancing operability since personnel are already trained in maintenance and system operation.

b. Locksets

i. Yale

ii. Impact: Currently the Yale brand interchangeable core keying system is installed throughout VAIHCS main campus and CBOC facilities. It is necessary that all lockset hardware components added onto the existing system match the brand to facilitate proper interchangeability under the current VAIHCS great grandmaster keying system. Supportability of the added locksets in the Inpatient Mental Health Building will be accomplished with minimal additional investment in the existing system’s single standardized parts inventory.

ii. Impact: Currently the Simplex/Grinnell 4100 Series brand fire detection system is installed throughout the VAIHCS campus to provide facility fire detection and automatic alarm notification to a 24-hour monitoring service in the event of an alarm activation. It is necessary that all fire detection components (fire alarm control panel, fire alarm remote annunciator, smoke detectors, duct smoke detectors, and strobes & horns) added onto the existing system match the brand to facilitate proper communication of additional devices and networking capability.

Expansion of the existing system to cover new construction will insure compatibility and provide for seamless interface of the equipment while enhancing operability since personnel are already trained in maintenance and system operation.

Supportability of the added system in the Inpatient Mental Health Building will be accomplished with minimal investment in the existing system’s single standardized parts inventory.

ii. Impact: Currently the Johnson Controls brand direct-digital control system for HVAC is installed throughout the VAIHCS campus to provide control and monitoring of various HVAC components. It is necessary that the HVAC controls communications network and controllers added onto the existing system match the brand to facilitate proper communication of additional devices and networking capability.

Expansion of the existing system to cover new construction will insure compatibility and provide for seamless interface of the equipment while enhancing operability since personnel are already trained in maintenance and system operation.

Supportability of the added system in the Inpatient Mental Health Building will be accomplished with minimal additional investment in the existing system’s single standardized parts inventory.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) Set-Aside. This Justification for Other Than Full and Open Competition will be posted to Federal Business Opportunities with the solicitation.

7. Determination by the Contracting Officer (CO) that the Anticipated Cost to the Government will be Fair and Reasonable:

Government estimate was prepared and provided by the Contracting Officer’s Representative (COR). The anticipated price to the Government for the items requested to be brand name is approximately .

The items for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the CO will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

The market research for the equipment was conducted and prepared by the COR and shared with the CO for further review. The CO was in concurrence with information provided in the estimate that supported the brand name items. Approval of the items as brand name only is critical for the overall efficiency of the completed project and the Illiana VAMC facility as a whole.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

New components must be able to tie into an existing and operational system including the use of software. At this time, there are no competing vendors whose products are fully compatible with the existing system being used at the Illiana VAMC.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive proposal for the project.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Mark Shoviak Date Assistant Chief, Facility Mgmt. Service Illiana VAMC

13. Approvals in accordance with FAR 6.304

a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Donald A. Marsh III Date Contracting Officer VHA Program Contracting Activity Central (PCAC)

b. One Level Above the Contracting Officer (Required over$150K but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

John Yallech, Jr. Date Supervisory Contracting Officer VHA Program Contracting Activity Central (PCAC)

11/30/2018 Mark J. Shoviak 1089157

Digitally signed by Mark J. Shoviak 1089157 Date: 2018.11.30 13:01:16 -06'00'

Donald A. Marsh 1489406 Digitally signed by Donald A. Marsh 1489406 Date: 2018.11.30 14:03:55 -05'00'

Yallech, John Digitally signed by Yallech, John Date: 2018.11.30 16:42:18 -05'00'