36C79120R0003-0002002.pdf

36C79120R0003 - SDC Materials & Handling

Questions and Answers - 2

March 18, 2020

Q1. CLINS 3002-3013 on tabs OY4 and 52.217-8 and CLIN 4001 on Tab 52.217-8 appear to have been copied from Tab OY3.

A1. Thank you for catching that error. Corrections have been made.

Q2. There is no Overtime CLIN for the Inventory Specialist position. Does the government anticipate requiring any overtime for the Inventory Specialist position?

A2. The government does not for see any overtime needed for an inventory specialist.

Q3. There are multiple Shift Lead CLINS, to include a CLIN for each shift (Day Shift/Second Shift) and each Section (EDOS/HDOS) but only 1 CLIN for all Overtime for Shift Leads. Is this intentional, or are other CLINS required to separate Shift Lead overtime?

A3. Phase in Period costs are different from CLNS 001-0013, as this should be the cost of onboarding new employees and getting personnel security checks to work the facility. This is not the cln for labor work commencing on the contract.

There only one CLIN provided for overtime for shift leads.

Q4. Please clarify which Phase-In Period costs described in PWS paragraph 3.4 are to be priced as CLIN 00014 Phase-In Period and which costs will be included in CLINs 0001-0013.

A4. Phase in Period costs are different from CLNS 001-0013, as this should be the cost of onboarding new employees and getting personnel security checks to work the facility. This is not the cln for labor work commencing on the contract.

Q5. Please confirm the Phase-In Period of Performance dates, as the statement of a 30-day transition period seems to conflict with the dates listed in paragraphs iii. and iv, as well as the table in paragraph 5.1

A5. The phase in period is a minimal of 30 days but could be longer based upon task order issuance and period of performance. The contractor has the opportunity to have more days than 30 based upon task order period of performance.

Q5. Which Volume does the Government want the Certificate of Verification and Evaluation (CVE),proving our eligibility to participate in Veterans First Contracting Program opportunities with VA as a verified Service-Disabled Veteran-Owned Small Business

(SDVOSB)?

A5.

Volume 4 Administration.

Q6.

Does the Government want our most recent DCMA/DCAA or similar audit that determines that our accounting system is acceptable IAW the terms and conditions set forth in DFARS 252.242-7006 in Volume III Price or Volume IV Administrative.

A6. Cost Accounting Standards (CAS) do not apply to contracts and subcontracts for the acquisition of commercial items when these contracts and subcontracts are firm-fixed-price or fixed-price. The provision 52.230-1 was not included in this solicitation.

Q7. Since this contract will have existing work performed by an incumbent contractor and new work, can we expect the incumbent workforce to continue full operation during the transition or Phase-In Period?

A7. Yes, during the phase in period it is expected that the incumbent will continue to work until hand off is completed

Q8. Since 3.3.3.2 HDOS is a new requirement when is the contractor supposed to be at the Full Operational Capability for this section?

A8. The contractor is expected to be at full operational capacity by issuance of the task order for that CLIN. Phase in process is its own CLIN which will be put in place before issuance of the task order for HDOS employees.

Q9. Submission of B.2 SCHEDULE OF ITEMS is not required as part of the submission. The offeror will use Attachment 3 Proposal Pricing Sheet instead of B2. SCHEDULE OF

ITEMS.

A9. Yes, as stated in the solicitation the Proposal Pricing Sheet will replace B2. Schedule of Services.

Q10. Is the only document required for Volume III Price Attachment 3?

A10. The only document in Volume 3 should be the Pricing Attachment.

Q11. The contractor shall attend a kick-off meeting at SDC or by teleconference with the Contracting Officer (CO) and the COR within 14 calendar days after the contract start date. Please clarify if the meeting is after the contract start date or contract award date.

A11. The Kick off meeting will take place within 14 days after award and will be scheduled with all necessary parties.

Q12. Does the Government have any knowledge of asbestos in or around the administrative or work areas? If so has an abatement program and remediation been completed? Are the facilities free of lead paint?

A12. The facility is free of lead paint and asbestos. If any is ever located or needs Abatement the government is responsible for handling this and will inform the contractor immediately.

Q13. Can the Government please provide a list of GFE/GFP and the location of the item.

A13. A list will be provided at award.

Q14. The current EDOS requirement requires the contractor to use a government furnished GSA fleet vehicle to perform daily mail runs to Hines Post Office, and to the Ronald McDonald House to deliver and pick up mail. This will require the contractor to obtain liability insurance since they will utilize a government vehicle. Does this vehicle require the operator to have a CDL license?

A14. Liability insurance is required but CDL is not.

Q15. Who is responsible for licensing contractor employees to operate equipment such as the GSA vehicles, forklifts, etc. Is there any charge to the contractor for obtaining these licenses?

A15. Please refer to: 4.6.7 Contractor shall provide personnel that have the required skills to operate various warehouse material handling equipment (MHE) to include, but not be restricted to the following; stock chasers, electric cars, stretch wrapping machines, pallet jacks, rate shop systems/shipping systems, dollies, hand trucks, electrical powered stand up forklifts, order fulfillment systems, mobile scanners. and 4.7.1 All employees shall possess the minimum of a high school diploma, or equivalent. Contract employees must have sufficient relevant experience necessary to perform the efforts required under this effort. Exception: Specific one-time training on existing SDC equipment will be provided by the Government, as necessary, upon initial award. The Government will provide one-time initial equipment training to Contractor employees for new types of equipment when the equipment is first installed at the SDC.

Q16. Who is responsible for cost and supply of fuel such as MOGAS, DF2, JP8 or propane?

A16. The Government is responsible for the suppling of fuel sources and paying the cost of fuel.

Q17. Where is the location of the fuel point or tank exchange (propane)?

A17. The Government will ensure that equipment and vehicles are fueled.

Q18. If the MHE is electrical are battery chargers and docking stations available in the worksite?

A18. The Government procures, maintains and manages all property used in SDC functions.

Q19. Since the HDOS is a new requirement, is the worksite set up and operational with bins, shelving, computers, MHE, picking stations, etc.

A19. The worksite will be set up and established by time phase in is complete.

Q20. Is the HDOS a completely new requirement or is it being performed under a different contract or by the Government?

A20.

HDOS is a completely new requirement and has not been performed by the government or any other company at this time.

Q22. Who is the incumbent contractor for EDOS?

A22. This is a new requirement that is combining previous established materials handling requirements with new additional work in support of the CPAP program. The prior contract established warehouse materials handling under the Enterprise Distribution Operations Services (EDOS) in which storage focused warehouse operations that provided logistical support to the VA in issuance of flags, publications, forms and x-ray film to VA facilities and Veterans which was awarded to Ability One. The new requirement is increasing operations from EDOS to include Healthcare Equipment related materials and now is referred to as Just in Time Warehouse Operations for Healthcare Equipment Distribution Operations Section (HDOS).

Q23. Can you please list the mandatory employee training (i.e. iWatch, OPSEC, etc.)

A23. All training necessary to maintain email/computer access, as well as all training to maintain security background. All training required to complete contract.

Q24. Are the incumbent employees eligible for re-hire and suitable for the EDOS workload?

This is a Non-Personal Service, Performance Based Contract for staffing of the VA Service Distribution Center.

A24. Yes, the incumbent employees are eligible for rehire. This is to be determined by the contractor proposing if they want to reach out to incumbent employees.

Q25 May Offerors assume that minimum font requirements are 12 PT for narrative text and 8 PT for exhibits?

A25. Yes, the contractor may assume.

Q26. May Offerors use 11X17 page size to present a Gannt Chart for Phase-In activities?

A26. Yes, Offerors may use 11X17 page size to present a Gannt Chart for Phase-In activities?