36C79120R0003-0001000.docx

36C79120R0003

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) See Block 16C 796-19-008 Department of Veterans Affairs Commodities & Services Acquisition Svc (003B6E) 555 Corporate Circle Golden

CO

80401-5621 Department of Veterans Affairs Commodities & Services Acquisition Svc (003B6E) 555 Corporate Circle Golden

CO

80401-5621 To all Offerors/Bidders

36C79120R0003 03-09-2020

X X X

X The purpose of this amendment is to correct SF 1449 and to provide performance work statement changes within the solicitation. The following changes were made:

- SF 1449 - Attached with correction and will be incorporated in the solicitation, all contractor shall submit this current pricing sheet with proposals and will be incorporated into contract award.

- Attachment 3 Proposal Pricing Sheet - updated with additional information, all contractor shall submit this current pricing sheet with proposals and will be incorporated into contract award.

- Attachment 6 – Personal Identity Verification (PIV) Card Program

- Attachment 7 - 6500.6 Handbook Contract Security was added to solicitation.

- Attachment 8 - Contractor Rules and Behaviors was added to solicitation.

- Attachment 9 - Question and Answers 1; response to current questions received.

Star Yeo Contracting Officer

CONTINUATION PAGE

B.2 Schedule of Items All tables have been removed and replaced with the following paragraph:

B.2 SCHEDULE OF ITEMS

Attachment 3 – Proposal Pricing Sheet will be incorporated into the IDIQ and is considered the schedule of items for this contract.

The Total Estimated Quantity Per Year for each contract line item are not guaranteed. The estimated quantity is for the contractor to price an hourly rate for each labor category required for this contract.

Proposed rates shall include, but are not limited to, labor, State and Federal Taxes (including worker compensation costs), insurance coverage, overhead, profit and any costs/fees necessary to ensure personnel meet the specified standards of the performance work statement.

3.3.3.2 HDOS (under the table )

From:

3.3.3.2 HDOS is a new requirement; therefore, there is little historical forecasting data available. The tables below provide an estimated overview of these operations.

HDOS Just-In-Time

No historical contractor staff.

TO: “No historical contractor staff” removed

3.3.3.2 HDOS is a new requirement; therefore, there is little historical forecasting data available. The tables below provide an estimated overview of these operations.

HDOS Just-In-Time

B.3.4 Phase in Period under PWS From:

3.4 Phase-In Period

The awardee may be required to use a 30-day transition period to become familiar with the warehouse procedures, as well as to hire and train the material handlers so the awardee can become familiar with performance requirements in order to commence full performance of services. It is anticipated that the phase-in period will occur no later than November 1 through November 31, 2020. However, due to agency demands, a phase-in period may be required earlier, or not at all. The phase-in services are not the same as the Material Handling Services that are required in section 6.0. The purpose of the Phase-In period is to minimize any decreases in warehouse productivity and to prevent negative impacts when full performance services begin. The Phase-In period will be a separately priced line item.

To: “However, due to agency demands, a phase-in period may be required earlier, or not at all.” Removed

3.4 Phase-In Period

The awardee may be required to use a 30-day transition period to become familiar with the warehouse procedures, as well as to hire and train the material handlers so the awardee can become familiar with performance requirements in order to commence full performance of services. The phase-in services are not the same as the Material Handling Services that are required in section 6.0. The purpose of the Phase-In period is to minimize any decreases in warehouse productivity and to prevent negative impacts when full performance services begin. The Phase-In period will be a separately priced line item.

The phase in period for the two separate tasks are described below:

i. EDOS Transition (Existing Requirement):

It is anticipated that the contractor shall onboard and train staff October 1 through October 31, 2020 and Transition staff from the incumbent contractor November 1 to November 31, 2020 for the EDOS program continuity of services to begin actual processes covered in Section 6.0. A task order shall be issued to implement the phase in period and establish contract line item issuance.

ii. HDOS (New Requirement)

It is anticipated that the contractor shall onboard and train staff August 1, 2020 to September 30, 2020. However this date is subject to be changed due to agency needs based upon other programs of work. A task order shall be issued to implement the phase in period and establish contract line item issuance.

4.5.1 Access to Government Facilities

4.5.1 Access to Government Facilities: The CORs will coordinate access to Government facilities by providing the background investigations, PIV cards, and facility access cards when required in the performance of work on individual task orders. While on Government property, the contractor shall comply with all applicable rules and regulations, not only as they apply to themselves, but also as they apply to other personnel and property at the site. The Government may prohibit contractor personnel from being on site if there are no Government personnel present at the same time.

To:

4.5.1 Access to Government Facilities: The CORs will coordinate access to Government facilities by providing the background investigations, PIV cards, and facility access cards when required in the performance of work on individual task orders. Refer to Attachment 6. Personal Identity Verification (PIV) Card program and 4.6.5, 4.6.6 and 9.0 Security and Privacy Requirements of the PWS for information on requirements for PIV card. While on Government property, the contractor shall comply with all applicable rules and regulations, not only as they apply to themselves, but also as they apply to other personnel and property at the site. The Government may prohibit contractor personnel from being on site if there are no Government personnel present at the same time.

5.0 PERIOD OF PERFORMANCE

From:

5.1 As stated in section 3.4, the period of performance is anticipated to begin with a 30-day Phase-In period, with full performance estimated immediately upon completion of the Phase-In period. The Government reserves the right to begin performance without a Phase-In period. The below table demonstrates the entire period of performance:

Period of Performance

As noted in Section 3.4 above, performance is anticipated to begin no later than November 1, 2020; however, performance may begin earlier due to agency demands.

To: “As noted in Section 3.4 above, performance is anticipated to begin no later than November 1, 2020; however, performance may begin earlier due to agency demands.” Removed

5.1 This IDIQ establishes a period of performance for base year with four optional periods as reflected in the table 5.1 to allow for task order issuance under this contract for service requirements. Task Order Period of Performances will be based upon required need and may be 12 months or less dependent upon program need. Refer to section 8.3 Fixed Price task order for further information.

Period of Performance

C.13 52.212-2 Clauses Incorporated by Reference

C.13 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

To:

C.13 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

See attached document: Attachment 1a - C-PAP_HDOS SOP.

See attached document: Attachment 1b - EDOS SOP.

See attached document: Attachment 2 - Wage Determination 2015-5017 Rev. 14.

See attached document: Attachment 3 - Proposal Pricing Sheet.

See attached document: Attachment 4 - Tungsten Instructions.

See attached document: Attachment 5 - QASP.

See attached Document : Attachment 6 – Personal Identity Verification (PIV) Card Program .

See attached document: Attachment 1a - C-PAP_HDOS SOP.

See attached document: Attachment 1b - EDOS SOP.

See attached document: Attachment 2 - Wage Determination 2015-5017 Rev. 14.

See attached document: Attachment 3 - Proposal Pricing Sheet.

See attached document: Attachment 4 - Tungsten Instructions.

See attached document: Attachment 5 - QASP.

See attached Document : Attachment 6 – Personal Identity Verification (PIV) Card Program .

See attached Document : Attachment 7 - VA HANDBOOK 6500.6 Contract Security

See attached Document : Attachment 8 – Contractor Rules of Behavior

See attached Document: Attachment 9 – Questions and Answers

E.2.3 General Instructions.

This RFP and subsequent contract award is set -aside for SDVOSB’s in accordance with 38 U.S.C. 8127 and 8128 and VAAR Subpart 819.70. VA CSAS intends to issue a Firm-Fixed Price (FFP) contract for Material Handling services at Services Distribution Center (SDC) located in Hines, IL. A PWS is included in this RFP in addition to applicable attachments.

Questions from contractors regarding this solicitation shall be submitted via email to the Contracting Officer (star.yeo@va.gov) and Contract Specialist (joseph.hodge@va.gov) on or before 5:00pm Mountain Standard Time on Thursday, March 19, 2020. Only electronic questions will be accepted.

Proposals shall be received no later than Wednesday, April 8, 2020 at 12pm Mountain Standard Time. Proposals received after this time will not be considered for award. All proposals shall be submitted via email to the Contracting Officer and Contract Specialist.

Proposals shall include the following volumes:

i. Technical Capability

ii. Past Performance

iii. Price (completed Attachment 3 – Proposal Pricing Sheet)

This RFP and subsequent contract award is set -aside for SDVOSB’s in accordance with 38 U.S.C. 8127 and 8128 and VAAR Subpart 819.70. VA CSAS intends to issue a Firm-Fixed Price (FFP) contract for Material Handling services at Services Distribution Center (SDC) located in Hines, IL. A PWS is included in this RFP in addition to applicable attachments.

Questions from contractors regarding this solicitation shall be submitted via email to the Contracting Officer (star.yeo@va.gov) and Contract Specialist (joseph.hodge@va.gov) on or before 5:00pm Mountain Standard Time on Thursday, March 19, 2020. Only electronic questions will be accepted.

Proposals shall be received no later than Wednesday, April 8, 2020 at 12pm Mountain Standard Time. Proposals received after this time will not be considered for award. All proposals shall be submitted via email to the Contracting Officer and Contract Specialist.

Proposals shall include the following volumes:

i. Technical Capability

ii. Past Performance

iii. Price (completed Attachment 3 – Proposal Pricing Sheet)

iv. Administrative (signed SF 30, SF1449 and completed clauses)

E.2.3 General Instructions.

The proposal shall consist of the following:

a. One (1) signed and completed electronic copy of the attached Standard Form 1449 signed by a person authorized to enter into the proposed contract on behalf of the Offeror. Acknowledgment of all amendments to the solicitation and all continuation sheets are to be filled in as directed. Offerors are directed to thoroughly read the solicitation and fill in the required information in the appropriate solicitation clauses. For any fill-ins that are not applicable, the Offeror must acknowledge by indicating “N/A”.

To:

The proposal shall consist of the following:

The contractors shall submit and Administrative volume that has the following items:

· One (1) signed and completed electronic copy of the attached Amended Standard Form 1449 signed by a person authorized to enter into the proposed contract on behalf of the Offeror.

· Signed Amendments SF 30 to the solicitation and all continuation sheets are to be filled in as directed.

· Offerors are directed to thoroughly read the solicitation and fill in the required information in the appropriate solicitation clauses. For any fill-ins that are not applicable, the Offeror must acknowledge by indicating “N/A”.

E.2.4 Proposal Format.

From:

Each proposal shall be submitted in separate volumes (Volumes). Volume I will consist of Factor 1 Technical to include Subfactors 1, 2 and 3; Volume II will consist of Factor 2 Past Performance; and Volume III will consist of Factor 3 Price. Each proposal must include all volumes and shall be submitted by the closing date and time of the solicitation. Failure to provide any volume may result in the proposal being non-responsive. Information provided shall be specific to each Factor.

Page limitation for each Factor is as follows:

Factor 1: Technical Capability (Maximum of 20 pages) Factor 2: Past Performance (No Maximum) Factor 3: Price (No Maximum)

TO:

Each proposal shall be submitted in separate volumes (Volumes). Volume I will consist of Factor 1 Technical to include Subfactors 1, 2 and 3; Volume II will consist of Factor 2 Past Performance; Volume III will consist of Factor 3 Price; and Volume IV Factor 4 Administrative Signed SF1449 and completed clauses. Each proposal must include all volumes and shall be submitted by the closing date and time of the solicitation. Failure to provide any volume may result in the proposal being non-responsive. Information provided shall be specific to each Factor.

Page limitation for each Factor is as follows:

Factor 1: Technical Capability (Maximum of 45 pages) Factor 2: Past Performance (No Maximum) Factor 3: Price (No Maximum) Factor 4: Administrative (No Maximum)

E.2.4 Proposal Format. ADDED Volume IV – Administrative

One (1) signed and completed electronic copy of the attached Standard Form 1449 signed by a person authorized to enter into the proposed contract on behalf of the Offeror. Acknowledgment of all amendments to the solicitation and all continuation sheets are to be filled in as directed. Offerors are directed to thoroughly read the solicitation and fill in the required information in the appropriate solicitation clauses.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C79120R0003 03-09-2020 Joe Hodge 720-273-2310 04-08-2020 12:00pm MST Department of Veterans Affairs Commodities & Services Acquisition Svc (003B6E) 555 Corporate Circle Golden CO 80401-5621 X X 493110 $30 Million N/A X Department of Veterans Affairs Service and Distribution Center (SDC) st Ave Bldg.37, Hines, IL 60141 Department of Veterans Affairs Commodities & Services Acquisition Svc (003B6E) 555 Corporate Circle Golden CO 80401-5621

Department of Veterans Affairs Commodities & Services Acquisition Svc (003B6E) 555 Corporate Circle Golden CO 80401-5621 This Requirement is for Material Handling Services located at The Hines, IL Service and Distribution Center at 1 st Ave Bldg.

37, Hines , IL 60141. For complete understanding of the Requirement review Section B.3 Performance Work Statement.

Proposals submitted should be in accordance to Section E.

Solicitation Provisions.

This requirement is a 100% set-a-side for SDVOSB.

x Star Yeo, Contracting Officer

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C791 Department of Veterans Affairs Commodities & Services Acquisition Svc (003B6E) 555 Corporate Circle Golden CO 80401-5621

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Commodities & Services Acquisition Svc (003B6E) 555 Corporate Circle Golden CO 80401-5621 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 SCHEDULE OF ITEMS

Attachment 3 – Proposal Pricing Sheet will be incorporated into the IDIQ and is considered the schedule of items for this contract.

The Total Estimated Quantity Per Year for each contract line item are not guaranteed. The estimated quantity is for the contractor to price an hourly rate for each labor category required for this contract.

Proposed rates shall include, but are not limited to, labor, State and Federal Taxes (including worker compensation costs), insurance coverage, overhead, profit and any costs/fees necessary to ensure personnel meet the specified standards of the performance work statement.

36C79120R0003

Page 1 of Page 1 of Page 1 of Page 1 of Page 1 of

B.3 PERFORMANCE WORK STATEMENT

3.1. INTRODUCTION

The Department of Veterans Affairs (VA) Service and Distribution Center (SDC) provides enterprise-wide acquisition support, supply chain logistics management and execution, facilities management, and medical equipment maintenance services for the Department of Veterans’ Affairs (VA)

3.2 Objectives

This services requirement is to provide Material Handling services, and related warehouse services in support of the SDC warehouse operations located in Hines, Illinois, and will result in a firm fixed price (FFP), Indefinite-Delivery, Indefinite Quantity (IDIQ) contract. The contractor shall ensure oversight of all contract workers in addition to providing sufficient material handlers to accommodate the varying services outlined in this PWS. These services are essential to ensure that the SDC achieves the agency’s core mission of caring for our nations Veterans.

3.3 Scope

3.3.1 The Contractor shall provide management and personnel to perform material handling services and warehouse support services at the SDC facility. The services include, but are not limited to, the following: physical receipt of incoming materials in the form of both parcels and freight; the placement of materials into assigned warehouse locations; the selection, packing, and shipping of materials to fulfill customer orders; and the loading/unloading of outgoing materials onto the appropriate vehicle. There are two operations within the 350,000 sq. ft. SDC warehouse facility:

a. Enterprise Distribution Operations Section (EDOS) is a storage-focused warehouse operation that provides a storage place and distribution for various supplies, such as, but not limited to, flags, forms, x-ray film, and publications. These items are shipped to veterans and various organizations across the United States.

b. Healthcare Equipment Distribution Operations Section (HDOS) is a faster pace, Just-in-Time warehouse operation supplying health care commodities, for various programs such as the Continuous Positive Airway Pressure (CPAP) program.

3.3.2 The projected labor categories for the tasks listed in this PWS are On-Site Representative(s), Shift Lead(s), Material Handlers, Quality Assurance Specialist(s) and Inventory Specialist(s). The estimated and historical number of Full-Time Equivalents (FTE) are anticipated to range from 22-30 FTEs; 10 FTEs for EDOS and 12-20 FTEs estimated for HDOS. PWS section 6.0 provides a detailed description of these labor categories and the CLIN structure for this requirement. Overtime may be required for up to 640 hours per year all for HDOS. Hours of Operation and Overtime guidance are included in this PWS under section 4.4.

It is anticipated that only one On-Site Representative will be necessary to oversee both operations, with each operation requiring a separate Shift Lead. Both the EDOS and HDOS will require material handlers to perform similar tasks as listed within this PWS. Material handlers may cross over and support either area when the need occurs.

Placement of orders for this requirement are contingent upon several factors, including receipt of funding and the Government’s continuation of work.

3.3.3 Current and Historical Data.

3.3.3.1 EDOS is an existing requirement. FAR 52.222-17 Non-displacement of Qualified Workers is not required since the previous contract was awarded in accordance with 41 U.S.C. chapter 85, Committee for Purchase from People Who Are Blind or Severely Disabled (FAR 22.1203‐2 Exemptions (a)(2)). The current requirement will end on November 30, 2020, and the current contractor will be responsible for all services through November 30, 2020. It is anticipated that the first task order for the EDOS requirement will be issued with a performance start date of December 1, 2020, with a possible 30-day Phase-In period, if required.

EDOS Storage-Focused

Current Contractor Staff (9 FTE)

The current EDOS requirement requires the contractor to use a government furnished GSA fleet vehicle to perform daily mail runs to Hines Post Office, and to the Ronald McDonald House to deliver and pick up mail. This will require the contractor to obtain liability insurance since they will utilize a government vehicle. Terms and conditions applicable to this requirement are VA Directive 0637 May 2013 and Handbook 0637 VA Fleet Management Program (https://www.va.gov/vapubs/search_action.cfm?dType=2), and FAR clause 52.228-8, Liability and Insurance which will be included in the solicitation and resultant contract.

3.3.3.2 HDOS is a new requirement; therefore, there is little historical forecasting data available. The tables below provide an estimated overview of these operations.

HDOS Just-In-Time

3.4 Phase-In Period

The awardee may be required to use a 30-day transition period to become familiar with the warehouse procedures, as well as to hire and train the material handlers so the awardee can become familiar with performance requirements in order to commence full performance of services. The phase-in services are not the same as the Material Handling Services that are required in section 6.0. The purpose of the Phase-In period is to minimize any decreases in warehouse productivity and to prevent negative impacts when full performance services begin. The Phase-In period will be a separately priced line item.

The phase in period for the two separate tasks are described below:

iii. EDOS Transition (Existing Requirement):

It is anticipated that the contractor shall onboard and train staff October 1 through October 31, 2020 and Transition staff from the incumbent contractor November 1 to November 31, 2020 for the EDOS program continuity of services to begin actual processes covered in Section 6.0. A task order shall be issued to implement the phase in period and establish contract line item issuance.

iv. HDOS (New Requirement)

It is anticipated that the contractor shall onboard and train staff August 1, 2020 to September 30, 2020. However this date is subject to be changed due to agency needs based upon other programs of work. A task order shall be issued to implement the phase in period and establish contract line item issuance.

3.5 Place of Performance

All services will be performed at the SDC facility located on 1st Ave Bldg. 37, Hines, IL 60141.

4.0 GENERAL REQUIREMENTS AND INFORMATION

4.1 The contractor shall be required to provide any or all services as detailed on individual task orders issued against the IDIQ contract. The contractor shall advise the Contracting Officer (CO)/Contracting Officer Representative (COR) immediately of any potential delays in completion of work associated with the task orders and any problems that are outside the responsibilities of the contractor per the contract and/or task orders issued.

4.2 Non-Personal Services: Personal Services as described in the Federal Acquisition Regulation (FAR) 37.104 are prohibited and will not be performed under this contract. VA shall only provide technical, task-related instructions sufficient for the contractor to perform the services. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. The Government will not assign tasks to, or prepare work schedules for, individual contracting employees.

4.3 Hours of Operations: Work will be performed Monday through Friday beginning no earlier than 7:00 am and ending no later than 5:30 pm CT. A second shift is currently not required; but in the event a second shift is required in the future, those hours shall be 3:00 pm – 11:30 pm. The contractor will ensure breaks, lunches, and time off are scheduled to ensure coverage and support during business hours, as specified in the performance requirements. Overtime (OT) may be authorized for a specific number of hours for any contractor employee Monday through Saturday when surges or large scaled inventories are anticipated. OT cannot be paid unless specifically authorized in advance in writing by the CO via a task order or modification to an existing task order. OT funding that was obligated but later determined by the COR as unnecessary will be de-obligated by modification to the task order after the completion of the respective period of performance.

4.4 Availability: The contractor shall provide a “Local” Point of Contact (POC) who shall be available via telephone Monday through Friday during normal hours of operation. excluding federal holidays: New Year’s Day, Martin Luther King, Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day. The POC shall be available by teleconference within three hours of notification in the event of a required meeting, or emergent situation. On an infrequent occasion a face-to-face meeting may be required at the SDC (1st Ave Bldg. 37, Hines, IL 60141). POC is required to provide an email to the Government in case of an emergency and when the Government would like to contact the POC outside of normal operating hours.

4.5 Contractor personnel shall have use of all available equipment for performing services required by this PWS such as, but not limited to, stock chasers, electric cars, stretch wrapping machines, pallet jacks, rate shop systems/shipping systems, dollies, hand trucks, electrical powered stand up forklifts, order fulfillment systems, and mobile scanners.

Incidental Government Property: The Government will provide adequate physical work space for required on-site support. The On-Site Representative(s) and Shift Lead(s) with have access to the following; desk, phone, computer equipment (to include all necessary hardware & software), and an electronic mail (e-mail) account. Contractor personnel will have use of a GSA fleet vehicle to perform required mail runs as stated in section 3.3.3.1. The Government will not be responsible for loss or damage of personal items brought into the SDC.

4.5.1 Access to Government Facilities: The CORs will coordinate access to Government facilities by providing the background investigations, PIV cards, and facility access cards when required in the performance of work on individual task orders. Refer to Attachment 6. Personal Identity Verification (PIV) Card program and 4.6.5, 4.6.6 and 9.0 Security and Privacy Requirements of the PWS for information on requirements for PIV card. While on Government property, the contractor shall comply with all applicable rules and regulations, not only as they apply to themselves, but also as they apply to other personnel and property at the site. The Government may prohibit contractor personnel from being on site if there are no Government personnel present at the same time.

4.6 Personnel Requirements

4.6.1 English Language Requirement. On-site contractor personnel shall be able to read and communicate (both orally and in writing) in English.

4.6.2 Contractor personnel shall present a neat appearance and be easily recognized as a contractor employee. Contractor personnel are required to wear a contractor provided shirt with the contractor’s logo, as well as an identification/access badge provided by VA during work hours. This contract is subject to OSHA, and the contractor is responsible for ensuring all personnel are provided the required Personal Protective Equipment (PPE) as required by OSHA.

4.6.3 On-Site Representative, Shift Leads, Quality Assurance Specialist, and Inventory Specialist shall be knowledgeable and proficient in the use of Microsoft Office application software such as: Word, Excel, SharePoint, and Outlook. On-Site Representative must have five years of supervisory experience in similar warehouse services. Experience shall have been obtained within the last ten years.

4.6.4 The contractor shall not employ persons for work on task orders without assuring personnel do not pose potential risk to health, safety, security, general well-being or operational mission of the installation and its population. If such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, the contractor shall immediately remove employee from the facilities and replace with different contractor personnel who meet the requirements defined in this PWS.

4.6.5 Contractor personnel shall be required to have a building access contractor badge, issued by the Government, to gain access to the building.

4.6.6. Contractor personnel shall submit to, and pass background investigations (Tier 1 National Agency Crime Investigation {NACI}, and fingerprint adjudication as required. Employment shall be contingent upon passing a background investigation. Fingerprint adjudication and Tier 1: National Agency Crime Investigation (NACI) investigation will be billed to Station 796, SDC.

4.6.7 Contractor shall provide personnel that have the required skills to operate various warehouse material handling equipment (MHE) to include, but not be restricted to the following; stock chasers, electric cars, stretch wrapping machines, pallet jacks, rate shop systems/shipping systems, dollies, hand trucks, electrical powered stand up forklifts, order fulfillment systems, mobile scanners.

4.6.8 The work of contractor personnel requires walking, standing, stooping, bending, kneeling, climbing and working in tiring and uncomfortable positions. Personnel will frequently lift and carry boxes weighing up to 40lbs, and occasionally items weight up to 100lbs.

4.7 Education and Training Requirements

4.7.1 All employees shall possess the minimum of a high school diploma, or equivalent. Contract employees must have sufficient relevant experience necessary to perform the efforts required under this effort. Exception: Specific one-time training on existing SDC equipment will be provided by the Government, as necessary, upon initial award. The Government will provide one-time initial equipment training to Contractor employees for new types of equipment when the equipment is first installed at the SDC.

4.7.2 Contractor’s onsite management staff will be responsible for training on SDC equipment after any initial training is provided by the Government, for equipment existing at the time of award or when a new type of equipment is introduced in the Warehouse. The specific process shall be included in the contractor’s staffing plan.

4.8 The Contractor is contractually required to electronically submit invoices to the VA Financial Service Center via Tungsten. Contractors who are not enrolled in Tungsten can contact Tungsten at the phone number or email address listed below to enroll in Tungsten and begin submitting their electronic invoices to the VA Financial Services Center for payment processing, free of charge. Contractors having questions about the e-invoicing program or Tungsten, can contact the FSC at the phone number or email address listed below:

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-invoice email: vafsccshd@va.gov Additional Information: http://www.tungsten-network.com/VeteransAffairs/ http://www.fsc.va.gov/FSC/FSC/Tungsten_Support_Videos_Ref_2014.pdf

5.0 PERIOD OF PERFORMANCE

5.1 This IDIQ establishes a period of performance for base year with four optional periods as reflected in the table 5.1 to allow for task order issuance under this contract for service requirements. Task Order Period of Performances will be based upon required need and may be 12 months or less dependent upon program need. Refer to section 8.3 Fixed Price task order for further information.

Period of Performance

6.0 SPECIFIC REQUIREMENTS

6.1 On-Site Representative(s)/Supervisor(s)

The On-Site Representative/Supervisor is responsible for the overall work performed for all assigned contractor personnel in addition to the deliverables listed in section 6.6. This individual should possess the skills to supervise, administratively maintain files, generate reports with SDC supplied software, request appropriate warehouse supplies, keep timecards, and ensure compliance with the OSHA safety requirements and internal SDC safety program.

Additionally, this contractor representative will remain on site while the effort is being performed. The contractor representative shall have full authority to act for the contractor on all matters relating to the daily PWS requirements to include coordinating with the COR in performing work on individual task orders, managing and assigning work to contract employees; and managing contract employee’s leave, schedules, timecards, etc.

6.2. Shift Lead(s)

The Shift Lead is responsible for overall worked performed on Day & Second Shift, as applicable, by all the Materials Handlers.

6.3 Material Handler(s)

The Material Handlers provided under this PWS are involved in nonsupervisory efforts that include physical receiving, storing, and assembling for issue, shipment, and distribution, a wide variety of bin and bulk supplies, materials, equipment, and commodities using mechanized, automated, and manual material moving equipment, devices, and systems. The work requires general knowledge of the methods used in processing, handling, and storing of materials and equipment through a supply facility; the ability to log receipts, storage, and shipment data; and the ability to use manual or mechanized equipment to move, stack, bin, and position materials and equipment. The work also requires the ability to organize, arrange, and remove stock in storage areas in accordance with established procedures (see Attachment 1a, Standard Operating Procedures (SOP) HDOS Positive Airway Pressure (PAP) program and Attachment 1b, Standard Operating Procedures (SOP) EDOS program) to prevent damage, deterioration, and loss. Most work requires the incidental or regular use of hand lifts. The work also involves the use of mail processing systems to process incoming and outgoing mail/parcels of a variety of sizes, weights, and classes for shipment via the United States Postal Service, Federal Express, United Parcel Service and other mail carriers: this includes maintaining an accurate accounting and reporting system for manifesting and metering systems.

6.4 Quality Assurance Specialist(s)

The Quality Assurance Specialist is primarily responsible for providing direct daily production quality monitoring and warehouse supply oversight from all respective commodity stock groups for packaging and shipment to Veteran population and VA Medical Facilities. The Quality Assurance Specialist shall also be capable of performing all Material Handler duties.

6.5 Inventory Specialist(s)

The Inventory Specialist will be responsible for planning and determining the distribution and positioning of supplies; tracking of quantity, source and type of supplies; and conducting daily count of supplies. The Inventory Specialist will perform technical warehouse shipping and physical receiving, and some clerical duties in combination with ongoing supply activities. The work also involves analytical work in managing, regulating, coordinating or otherwise exercising control over supplies, equipment, or other warehoused material.

6.6 Deliverables

Quality Control Plan (QCP). The contractor is responsible for ensuring services are performed in accordance with PWS requirements. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor shall be required to develop and submit a QCP to the COR for Government approval within 10 days of the beginning of the performance period. The QCP shall outline how performance issues will be remedied or addressed (i.e. performance improvement plans, suspensions, reprimands and/or terminations).

Organizational Chart: The contractor shall provide the COR a copy of the organizational chart and a list of names of all personnel within ten (10) days of contract start date and within 10 days after every new task order is issued. Updated charts and lists are to be provided to the COR as personnel changes or reorganizations occur during the contract performance or any extensions thereto, but not less than on a quarterly basis.

Weekly Production Report: The On-Site Representative shall validate all work performed by signing off on production summary documents. When requested by the COR, the EDOS On-Site Representative and HDOS On-Site Representative shall provide a summary of duties performed/accomplishments for each employee by close of business, the last duty day of each week.

6.7 Schedule of Deliverables

The following table provides the schedule of deliverables required under all task orders as specified in this PWS. All deliverables and documentation shall be submitted in electronic format, unless otherwise instructed. The submitted electronic formats shall be compatible with approved Government computer software (such as .pdf, .doc, .xls, .ppt and other file types). Additional deliverables may be specified in the task orders.