Contractor Questions Government Responses -2.pdf

Questions/Responses Solicitation 36C78626Q50039

Hazardous Waste Removal and Totes Service, Riverside National Cemetery

1. Question: Is the “used oil” standard used motor oil (vehicle or equipment maintenance)?

Response: Yes. The oil waste referenced includes used oil generated from cemetery operations, which typically consists of motor oil and lubricants from vehicle and equipment maintenance.

2. Question: Is there a forklift onsite that can be used for tote loading?

Response: No. PWS Section 1.4 Scope: “The Contractor shall provide all labor, equipment, tools, materials, transportation, and supervision necessary to safely collect, transport, replace, and dispose of hazardous and regulated waste generated at Riverside National Cemetery.”

3. Questions: Can the totes be pumped via vacuum truck in lieu of removal and replacement?

Response: No. PWS Section 1.4.2 require removal and replacement of three (3) 330-gallon steel totes on a semi-annual basis. Pumping in place does not meet the contract requirement for tote exchange.

Question: For semi-annual containerized (drum/pail/tote) items, can we assume that all items can be removed via one mobilization to the site? Or does each task need to be priced for independent mobilizations?

o Assuming semi-annual pick-ups, we would pick-up the following containers in one mobilization:

Waste Oil Tote Antifreeze/Coolant Tote Mixed Oil and Antifreeze Tote Aerosol Can Oil Filters Oil Absorbent Pads Oily Sweep Debris 4ft and 8ft fluorescent light tubes

Response: Yes. Per PWS Section 3 Specific Tasks, the Government’s tentative schedule is one pick-up in January and another in July, allowing all semi-annual items to be removed in a single mobilization. Pricing should reflect one mobilization per semi-annual cycle.

4. Question: Are there any historical manifests or additional information for contaminants / waste characterization available for the maintenance yard water maze fluid waste? How many hours onsite for this task?

Response: Wastewater is primarily from equipment wash-down and is classified as non-hazardous unless otherwise indicated. Onsite time for the 1,500-gallon pump-out is typically 2–4 hours, the contractor is responsible for their employees.

5. Question: Will the 4ft and 8ft fluorescent light tubes be containerized in appropriate transportation boxes prior to our arrival? Or will we need to containerize these tubes into Belshire-provided light tube boxes upon arrival?

Response: Yes, Contractor is responsible for proper packaging and transportation in compliance with DOT and EPA standards.

6. Question: For replacement totes/drums, are reconditioned containers (from a permitted/certified container reconditioner) acceptable? These containers meet all UN/DOT standards listed in the scope of work.

Response: Yes. Per 1.4.3 section. PWS requires that all containers meet UN/DOT standards. Reconditioned containers from a certified reconditioner are acceptable provided they comply with all applicable regulations and specifications. RNC trained staff members will pre-inspect reconditioned containers prior to acceptance of totes/drums.

7. Question: For CLIN 0003 Semi-Annual pump out and disposal of water: Removal 1500 gallons from the phase 4 Maintenance yard Water Maze. Is the water in a tank? A Clarifier? Totes? How was the water generated?

Response: Tank is made of High Density Polyethylene: above ground tank system that captures, separates, and removes harmful pollutants like oil, grease, sand, and debris from wastewater generated by washing vehicles, preventing them from entering sewer systems and waterways, ensuring environmental compliance and protecting public infrastructure. It uses baffles and chambers to slow water flow, allowing heavy solids to settle and lighter oils to float, with cleaner water then discharged or recycled.

8. 0007 Delivery & final removal of three (3) 330-gallon steel IBC pallet totes (UN/DOT compliant). Will there be waste in these totes or will they be empty?

Response: Per CLIN 0007, this task covers the initial delivery and final removal of three 330-gallon steel IBC pallet totes. These totes must be delivered in new/usable condition and compliant with EPA, state, and federal regulations (see Attachment 5).

However, CLIN 0001 specifies that these totes will be used for semi-annual exchanges to collect waste oil, antifreeze/coolant, and mixed oil/antifreeze. Therefore:

Initial delivery under CLIN 0007: Totes will be empty.

Section 1.4 (Scope: Semi-annual (180 days) Recurring services shall include.)

Final removal under CLIN 0007: This will coincide with the final waste removal, meaning the totes will contain the last accumulated waste from CLIN 0001 exchanges.

9. What does the water maze waste ship out as, Non RCRA or a Non Haz?

Response: PWS does not explicitly classify the Water Maze wastewater as RCRA hazardous or non-hazardous. However, Section 1.4 (Scope) and CLIN 0003 describe the removal of 1,500 gallons of wastewater from the Phase 4 Maintenance Yard Water Maze and require disposal in compliance with EPA, DTSC, and DOT regulations. This suggests the waste is regulated but likely Non-RCRA hazardous (commonly classified as Non-Haz Industrial Waste or Non-RCRA Wastewater) unless testing indicates otherwise. The contractor must confirm classification through generator knowledge or analytical testing before shipment and document it on the EPA Uniform Hazardous Waste Manifest or Non-Hazardous Waste Bill of Lading per Section 1.6.13.