CSS 36C78625Q50363 Amended 9.26.2025.pdf

COMBINED SYNOPSIS/ SOLICITATION

Waste Disposal Services at Ft. Gibson National Cemetery

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

ii. Solicitation 36C78625Q50363 is issued as a Request for Quote.

iii. This solicitation document incorporates provisions and clauses of those in effect through Federal Acquisition Circular 2025-06 effective 27 August 2025.

iv. This is a Service-Disable Veteran-Owned Small Business (SDVOSB) set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 562112 with a small business size standard of 47 million dollars.

v. National Cemetery Administration (NCA), Contracting Services, intends to award an IDIQ Base + 4 Contract for Waste Disposal Services National Cemetery.

vi. Place of performance:

Ft Gibson National Cemetery 1423 Cemetery Rd Ft Gibson, OK 74434

vii. SITE VISIT:

Site visit is scheduled is on 10/2/2025 at 10:00 am . Meeting place is the

Administration building at Fort Gibson National Cemetery

viii. SOLICITATION QUESTIONS:

All solicitation questions must be submitted through email to the Contracting Officer:

david.hester@va.gov. Vendor questions must be received by 8:00 am EST on September 23, 2025, and will be answered via solicitation amendment no later than September 26, 2025. Questions submitted after the Q&A due date will not be answered.

ix. The following clauses and provisions are applicable to this combined synopsis/solicitation: 52.212-1, Instructions to Offerors; 52.212-3 Offeror Representations and Certifications—Commercial Items; 52.212-4 Contract Terms and Conditions—Commercial Items; 52-212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items.

a. The FAR may be obtained at: Home | Acquisition.GOV https://www.acquisition.gov/

COMBINED SYNOPSIS/ SOLICITATION

Waste Disposal Services at Ft. Gibson National Cemetery

x. The Government intends to evaluate offers and award without discussion but reserves the right to conduct discussions. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

The right to make multiple or no award is reserved in the event it is advantageous to the Government to do so.

xi. Submission Due: 10/9/2025 at 11:00 a.m. EST

xii. Point of Contacts:

a. David Hester, david.hester@va.gov

xiii. It is the responsibility of the offeror to review the posting for any changes or amendments that may occur concerning this RFQ. It is the responsibility of the offeror to ensure all proposals and/or questions are submitted in a timely manner by specified due date.

xiv. Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM). If this requirement is a SDVOSB set aside, the Offeror shall have an active and current registration in VetCert, at the time of submission and will maintain its status throughout the performance of the contract.

xv. Notice to Offeror. The Government reserves the right to cancel this RFQ, either before or after suspense date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. The contractor shall not request, nor will the Government make, payments for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred.

mailto:david.hester@va.gov https://sam.gov/content/home https://sam.gov/content/home https://veterans.certify.sba.gov/

Document Number: 36C78625Q50363 PROCESSED Page 3 of 70

Table of Contents

Section Description Page Number

1 Continuation Sheet 1 Universal Waste SOW- Gibson 30Jun25.docx 2 Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-15 Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services (Jan 2025) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.237-3 Continuity of Services (Jan 1991)

852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (MAY

2020)

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

3 Documents, Exhibits, or Attachments 4 Solicitation Provisions

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.204-7 System for Award Management (Nov 2024) 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) 52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024)

852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)

852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

EOD Wage Determination 2015-5319.pdf

Document Number: 36C78625Q50363 PROCESSED Page 4 of 70

Section 1 - Continuation Sheet

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

2.000000 JB

Description: Remove, collect and dispose of 60 gallons of used oil from a 65-chemical storage cabinet

Period of Performance: 11/01/2025 - 10/31/2026

Reference Line: F367313-26-2000000 - 0001

Pricing Options: Base 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0002 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

1.000000 JB

Description: Remove, collect and dispose of 30 gallons of used coolant from a 65-chemical storage cabinet

Period of Performance: 11/01/2025 - 10/31/2026

Reference Line: F367313-26-2000000 - 0002

Pricing Options: Base 0002

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0003 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

2.000000 JB

Description: Remove, collect and dispose of 750 gallons oily water from a 1000 gallons oil/water separator tank

Period of Performance: 11/01/2025 - 10/31/2026

Reference Line: F367313-26-2000000 - 0003

Pricing Options: Base 0003

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0004 See Description Below

PSC: S205

2.000000 JB

Document Number: 36C78625Q50363 PROCESSED Page 5 of 70

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

Description: Clean the sand interceptor of the oil/water tank

Period of Performance: 11/01/2025 - 10/31/2026

Reference Line: F367313-26-2000000 - 0004

Pricing Options: Base 0004

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0005 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

2.000000 JB

Description: Remove, collect and dispose of used oil filters from a 55-gallon container

Period of Performance: 11/01/2026 - 10/31/2027

Reference Line: F367313-26-2000000 - 0005

Pricing Options: Base 0005

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0006 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

2.000000 JB

Description: Remove, collect and dispose of 60 gallons of used oil from a 65-chemical storage cabinet

Period of Performance: 11/01/2026 - 10/31/2027

Reference Line: F367313-26-2000000 - 1001

Pricing Options: 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0007 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

1.000000 JB

Description: Remove, collect and dispose of 30 gallons of used coolant from a 65-chemical storage cabinet

Period of Performance: 11/01/2026 - 10/31/2027

Reference Line: F367313-26-2000000 - 1002

Pricing Options: 0002

Document Number: 36C78625Q50363 PROCESSED Page 6 of 70

0008 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

2.000000 JB

Description: Remove, collect and dispose of 750 gallons oily water from a 1000 gallons oil/water separator tank

Period of Performance: 11/01/2026 - 10/31/2027

Reference Line: F367313-26-2000000 - 1003

Pricing Options: 0003

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0009 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

2.000000 JB

Description: Clean the sand interceptor of the oil/water tank

Period of Performance: 11/01/2026 - 10/31/2027

Reference Line: F367313-26-2000000 - 1004

Pricing Options: 0004

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0010 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

2.000000 JB

Description: Remove, collect and dispose of used oil filters from a 55-gallon container

Period of Performance: 11/01/2026 - 10/31/2027

Reference Line: F367313-26-2000000 - 1005

Pricing Options: 0005

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0011 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

2.000000 JB

Description: Remove, collect and dispose of 60 gallons of used oil from a 65-chemical storage cabinet

Period of Performance: 11/01/2027 - 10/31/2028

Document Number: 36C78625Q50363 PROCESSED Page 7 of 70

Reference Line: F367313-26-2000000 - 2001

Pricing Options: 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0012 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

1.000000 JB

Description: Remove, collect and dispose of 30 gallons of used coolant from a 65-chemical storage cabinet

Period of Performance: 11/01/2027 - 10/31/2028

Reference Line: F367313-26-2000000 - 2002

Pricing Options: 0002

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0013 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

2.000000 JB

Description: Remove, collect and dispose of 750 gallons oily water from a 1000 gallons oil/water separator tank

Period of Performance: 11/01/2027 - 10/31/2028

Reference Line: F367313-26-2000000 - 2003

Pricing Options: 0003

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0014 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

2.000000 JB

Description: Clean the sand interceptor of the oil/water tank

Period of Performance: 11/01/2027 - 10/31/2028

Reference Line: F367313-26-2000000 - 2004

Pricing Options: 0004

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0015 See Description Below

PSC: S205

2.000000 JB

Document Number: 36C78625Q50363 PROCESSED Page 8 of 70

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

Description: Remove, collect and dispose of used oil filters from a 55-gallon container

Period of Performance: 11/01/2027 - 10/31/2028

Reference Line: F367313-26-2000000 - 2005

Pricing Options: 0005

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0016 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

2.000000 JB

Description: Remove, collect and dispose of 60 gallons of used oil from a 65-chemical storage cabinet

Period of Performance: 11/01/2028 - 10/31/2029

Reference Line: F367313-26-2000000 - 3001

Pricing Options: 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0017 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

1.000000 JB

Description: Remove, collect and dispose of 30 gallons of used coolant from a 65-chemical storage cabinet

Period of Performance: 11/01/2028 - 10/31/2029

Reference Line: F367313-26-2000000 - 3002

Pricing Options: 0002

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0018 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

2.000000 JB

Description: Remove, collect and dispose of 750 gallons oily water from a 1000 gallons oil/water separator tank

Period of Performance: 11/01/2028 - 10/31/2029

Reference Line: F367313-26-2000000 - 3003

Pricing Options: 0003

Document Number: 36C78625Q50363 PROCESSED Page 9 of 70

0019 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

2.000000 JB

Description: Clean the sand interceptor of the oil/water tank

Period of Performance: 11/01/2028 - 10/31/2029

Reference Line: F367313-26-2000000 - 3004

Pricing Options: 0004

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0020 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

2.000000 JB

Description: Remove, collect and dispose of used oil filters from a 55-gallon container

Period of Performance: 11/01/2028 - 10/31/2029

Reference Line: F367313-26-2000000 - 3005

Pricing Options: 0005

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0021 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

2.000000 JB

Description: Remove, collect and dispose of 60 gallons of used oil from a 65-chemical storage cabinet

Period of Performance: 11/01/2029 - 10/31/2030

Reference Line: F367313-26-2000000 - 4001

Pricing Options: 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0022 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

1.000000 JB

Description: Remove, collect and dispose of 30 gallons of used coolant from a 65-chemical storage cabinet

Period of Performance: 11/01/2029 - 10/31/2030

Document Number: 36C78625Q50363 PROCESSED Page 10 of 70

Reference Line: F367313-26-2000000 - 4002

Pricing Options: 0002

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0023 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

2.000000 JB

Description: Remove, collect and dispose of 750 gallons oily water from a 1000 gallons oil/water separator tank

Period of Performance: 11/01/2029 - 10/31/2030

Reference Line: F367313-26-2000000 - 4003

Pricing Options: 0003

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0024 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

2.000000 JB

Description: Clean the sand interceptor of the oil/water tank

Period of Performance: 11/01/2029 - 10/31/2030

Reference Line: F367313-26-2000000 - 4004

Pricing Options: 0004

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0025 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

2.000000 JB

Description: Remove, collect and dispose of used oil filters from a 55-gallon container

Period of Performance: 11/01/2029 - 10/31/2030

Reference Line: F367313-26-2000000 - 4005

Pricing Options: 0005

Document Number: 36C78625Q50363 PROCESSED Page 11 of 70

B.1 SUPPLIES OR SERVICES AND SCHEDULE OF PRICES

Base Year: November 1, 2025 or Date of award through October 31, 2026

CLIN

No.

Description:

Universal Waste Collection Services Quantity Unit Unit Cost Est. Total Cost

Remove, collect and dispose of 60 gallons of used oil from a 65-chemical storage cabinet

2 JOB $ ________ $ ____________

Remove, collect and dispose of 30 gallons of used coolant from a 65-chemical storage cabinet

1 JOB $ ________ $ ____________

Remove, collect and dispose of 750 gallons oily water from a 1000 gallons oil/water separator tank

2 JOB $ ________ $ ____________

0004 Clean the sand interceptor of the oil/water tank

2 JOB $ ________ $ ____________

0005 Remove, collect and dispose of used oil filters from a 55-gallon container

2 JOB $ ________ $ ____________

Total Estimated

Base Year:

Option Year 1: November 1, 2026 through October 31, 2027

No.

Description:

Universal Waste Collection Services Quantity Unit Unit Cost Est. Total Cost

Remove, collect and dispose of 60 gallons of used oil from a 65-chemical storage cabinet

2 JOB $ ________ $ ____________

Remove, collect and dispose of 30 gallons of used coolant from a 65-chemical storage cabinet

1 JOB $ ________ $ ____________

Remove, collect and dispose of 750 gallons oily water from a 1000 gallons oil/water separator tank

2 JOB $ ________ $ ____________

Clean the sand interceptor of the oil/water tank

2 JOB $ ________ $ ____________

1005 Remove, collect and dispose of used oil filters from a 55-gallon container

2 JOB $ ________ $ ____________

Total Estimated

Option Year 1:

Document Number: 36C78625Q50363 PROCESSED Page 12 of 70

Option Year 2: November 1, 2027 through October 31, 2028

CLIN

No.

Description:

Universal Waste Collection Services Quantity Unit Unit Cost Est. Total Cost

Remove, collect and dispose of 60 gallons of used oil from a 65-chemical storage cabinet

2 JOB $ ________ $ ____________

Remove, collect and dispose of 30 gallons of used coolant from a 65-chemical storage cabinet

1 JOB $ ________ $ ____________

Remove, collect and dispose of 750 gallons oily water from a 1000 gallons oil/water separator tank

2 JOB $ ________ $ ____________

2004 Clean the sand interceptor of the oil/water tank

2 JOB $ ________ $ ____________

2005 Remove, collect and dispose of used

Option Year 2:

Option Year 3: November 1, 2028 through October 31, 2029

No.

Description:

Universal Waste Collection Services Quantity Unit Unit Cost Est. Total Cost

Remove, collect and dispose of 60 gallons of used oil from a 65-chemical storage cabinet

2 JOB $ ________ $ ____________

Remove, collect and dispose of 30 gallons of used coolant from a 65-chemical storage cabinet

1 JOB $ ________ $ ____________

Remove, collect and dispose of 750 gallons oily water from a 1000 gallons oil/water separator tank

2 JOB $ ________ $ ____________

3004 Clean the sand interceptor of the oil/water tank

2 JOB $ ________ $ ____________

3005 Remove, collect and dispose of used

Option Year 3:

Document Number: 36C78625Q50363 PROCESSED Page 13 of 70

Option Year 4: November 1, 2029 through October 31, 2030

CLIN

No.

Description:

Universal Waste Collection Services Quantity Unit Unit Cost Est. Total Cost

Remove, collect and dispose of 60 gallons of used oil from a 65-chemical storage cabinet

2 JOB $ ________ $ ____________

Remove, collect and dispose of 30 gallons of used coolant from a 65-chemical storage cabinet

1 JOB $ ________ $ ____________

Remove, collect and dispose of 750 gallons oily water from a 1000 gallons oil/water separator tank

2 JOB $ ________ $ ____________

Clean the sand interceptor of the oil/water tank at the same time of the collection of the oily water

2 JOB $ ________ $ ____________

4005 Remove, collect and dispose of used

Option Year 4:

Document Number: 36C78625Q50363 PROCESSED Page 14 of 70

Total Cost

Base Year – date of award thru 8/31/26: $_______________________

Option Year 1 – 9/1/26 – 8/31/27: $ ______________________

Option Year 2 – 9/1/27 – 8/31/28: $ ______________________

Option Year 3 - 9/1/28 – 8/31/29: $ ______________________

Option Year 4 - 9/1/29 – 8/31/30: $ ______________________

Grand Total (Base + all Option Years): $ ______________________

NOTE: Contract Line Items Numbers (CLINs) and Associated Price.

Offerors shall enter unit cost and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly.

Offerors shall enter the Total Cost for each year in the “Summary Totals” where indicated. Offeror shall calculate the Grand Total for all years and enter where indicated.

Offeror is to understand the quantities stated in the attachments are estimates for pricing purposes only.

National Cemetery Contacts

Mr. Derrick R. Redd, Sr, Cemetery Director (918) 478-2334

Mr. Guy Passman, Foreman

Document Number: 36C78625Q50363 PROCESSED Page 15 of 70

Fort Gibson National Cemetery

Universal Waste Removal Contract

Statement of Work

1. Introduction

The National Cemetery Administration is looking for interested parties who wish to submit an offer for the collection and disposal of Universal waste that are generated on Government owned and Government operated premises at Fort Gibson National Cemetery, Oklahoma 74434. The cemetery washes their equipment on a low to high-pressure wash bay; and conducts periodic maintenance of such equipment.

The contractor shall provide all management, supervision, labor, tools, materials, supplies equipment and any other items necessary to perform Universal waste disposal for the National Cemetery. Contractor shall plan, schedule servicing with the COR, coordinate and assure effective and economical completion of all contract actions described herein. This contract is for base period with the opportunity of four (4) option years.

2. Technical requirements:

The objective of this SOW is to outline the procurement of services to remove oily water, used oil, used coolant from containers or tanks listed below:

Unit Type Unit Size (Gallons) Material Removed Location

Drum (2 ea.) 30 Used Oil Maintenance Building

Drum (1 ea.) 30 Used Coolant Maintenance Building

Drum (1 ea.) 55 Used filters Maintenance Building

Tank (in-ground) 1,000 Oily Water

(oil/water separator) Maintenance Building

Task 1 – The contractor shall use qualified personnel with working knowledge of equipment required to remove materials.

Task 2 – The contractor will provide necessary labor and service to:

a. Remove a total of 120 gallons (for the annual period) – used oil from two 30 gallon drum(s) located at the POL storage of the maintenance building. (2 times per year) And clean the cabinet catch basin as required or needed.

b. Remove a total of 30 gallons (for the annual period) – used coolant from the 30 gallon drum(s) located at the POL storage of the maintenance building. (1 time per year)

c. Remove a total of 100 used oil filters (estimated amount) – used filters from the 55 gallon drum(s) located at the POL storage of the maintenance building. (2 times per year)

d. Remove a total of 1,500 gallons of oily water from the 1,000 gallon oil/water separator tank located at the southside of the maintenance building. (2 times a year)

e. Clean the sand interceptor of the oil/water separator (2 times a year) in conjunction with the removal and the collection of the oily water.

Task 3 – Overages: Any additional work that needs to be performed that is above and beyond the work described in this SOW needs to be approved, in advance, by the Contracting Officer.

Document Number: 36C78625Q50363 PROCESSED Page 16 of 70

3. Deliverables:

The primary goal of this contract is for an experienced Contractor to successfully perform the “Required

Service”, which is to collect and dispose of solid waste, as well as properly dispose of recyclable materials, as designated in this Statement of Work.

Services of this requirement will be on a fixed schedule. On occasion, the Contractor may be required to make additional pick-ups for a location on the fixed schedule. The Contracting Officer’s Representative

(COR) or the designated Cemetery Staff will notify the Contractor by telephone. The Contractor shall perform within 48 hours of notification. Before award, the Contractor shall provide a breakdown of unit prices for each line item. The Contractor will be paid for actual services performed.

4. Contractor Requirements

a. Contractor Qualifications

Contractor shall have the necessary knowledge, skills, abilities and resources to perform the work herein; within the best industry standards and practices; and have a minimum of five (5) years prior experience in the business of recycling and waste services. Furthermore, the Contractor represents that it is familiar with the scope and nature of the work required by the National

Cemetery and understands the conditions under which it will be obligated to operate. The

Contractor shall identify and submit with quote, to the Contracting Officer, the following information for the key personnel working directly on the project: name, title, role in the project and phone number. The Contractor shall make no substitutions or subcontracts without obtaining prior Contracting Officer’s approval of the persons. The Contractor shall describe the educational background, directly related work experience, professional development, and demonstrated performance record of key personnel.

Contractor must be knowledgeable with Federal Regulation, 40 CFR Part 279 for the disposal/recycling of solid waste.

b. Personnel Qualifications

i. Qualified personnel are essential for the performance of this contract to assure that requests for pick-ups are responded to in a prompt, responsive, and safe manner. All Contractor personnel performing under this contract shall be able to speak English and communicate effectively.

ii. The Contractor shall provide drivers, as well as other employees necessary to work under this contract, that have participated in organizational driver training and OSHA required safety programs. Every driver performing under this contract shall possess a current, valid

Commercial Driver’s License (CDL) with the appropriate endorsements when operating vehicles that require such licenses. Operators of any equipment or vehicles with-in the

Cemetery shall follow all traffic rules and regulations such as but not limited to speed limits and weight restrictions.

iii. The individual proposed by the Contractor must be acceptable to the National Cemetery.

There shall be no change in personnel holding this position without prior written approval of the National Cemetery. This individual is always subject to the rules and regulations of the

National Cemetery Administration while on National Cemetery property. Dress and appearance must be neat and reflect the professional image of the Contractor’s company. The selected individuals shall always carry proper identification on them while on National

Cemetery property.

Document Number: 36C78625Q50363 PROCESSED Page 17 of 70

c. Contractor Uniforms

All workers on site shall be recognizable as employees of the contractor by wearing distinctive clothing bearing the name of the company, or by wearing appropriate badges which display the

Contractor’s company and employee name.

d. Contractor Vehicles

i. The name or logo of the Contractor shall be clearly displayed on all vehicles used on the job site.

ii. Maximum weight limitation for bridges within the Cemetery is fifteen (15) tons. Therefore, the Contractor’s truck with load shall not exceed this 15-ton limit.

iii. The maximum clearance at some locations in the Cemetery is limited to an overhead clearance of fifteen (15) feet.

iv. The contractor shall use vehicles constructed so as to prevent loss of recyclables, waste, or fluid/gray water from vehicle beds during transport and vehicles shall be covered or enclosed to prevent contents from escaping. Any material thrown from or falling off the truck shall be immediately collected and returned to the truck by the Contractor. Any property damage resulting from an unsecure load or from material being thrown shall be the responsibility of the contractor and must be reported immediately.

v. The COR will inspect the Contractor’s vehicles, all containers and surrounding areas for quality of service performed as stated in this contract.

vi. All vehicles shall have required standard safety equipment, spill kits and current valid state inspection, DOT and/or other endorsements/requirements.

5. Contractor’s Representative

Upon contract award, the Contractor shall furnish to the Contracting Officer the name of the person that has been designated and assigned to this contract as the Contractor’s Representative.

The Contractor’s Representative will exercise overall management responsibility for the contract effort, receive technical direction, and handle problems arising under the contract, as well as serve as the primary point of contact for day to day operations of the program. The Contractor’s

Representative is further responsible for coordinating matters of mutual concern with the

Government representatives. The Contractor’s Representative may designate an inspector for purposes of this contract who may work with the contractor regarding extra pick-ups or minor issues if they arise.

6. Supervision

a. The Contractor shall supervise the removal, transportation, and disposal of the universal waste and materials to ensure compliance with the terms and conditions of this contract.

b. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity. The Contractor shall be responsible for taking disciplinary actions with respect to Contractor’s employees as may be necessary.

c. The Contracting Officer may require removal from the job site any employee of the Contractor deemed to be unsuitable or otherwise objectionable or whose continued employment under this contract is deemed to be contrary to the public interest or inconsistent with the best interests of the

Government.

7. Regulatory Compliance, Permits, Licenses.

a. The Contractor shall have applicable licenses and permits necessary to perform the work required under this contract prior to the start of performance. Copies of all such permits and licenses shall be current and valid. The Contractor shall provide to the Contracting Officer when requested, Document Number: 36C78625Q50363 PROCESSED Page 18 of 70 specifically, but not limited to, proof of all licenses, state and local permits, as well as, copies of organizational participation in driver training and safety programs. The Contractor shall provide evidence that every driver performing under this contract has a current and valid CDL with the appropriate endorsements if the vehicles they operate require such certification.

b. Contractor shall, without expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and municipal laws, codes, and regulations.

c. The Contractor shall submit to the Contracting Officer proof of insurance for $100,000 coverage for one person, $500,000 coverage for one occurrence and a $1 million aggregate at contract award. The

Contractor shall notify the Contracting Officer if the insurance coverage is terminated or modified below the limits originally provided to the Contracting Officer.

OR

d. The Contractor must submit to the Contracting Officer proof of insurance coverage and the amount of coverage at contract award. The Contractor shall notify the Contracting Officer if the insurance coverage is terminated or modified below the limits originally provided to the Contracting Officer.

e. The Contractor shall perform operations associated with this contract in accordance with all current

State/Federal environmental protection regulations applicable to the management of universal waste materials and solid waste.

8. Disposal Sites and Facilities

a. The Contractor shall identify all sites/facilities to be used for waste disposal before contract performance. The Contractor shall inform the Contracting Officer at time of contract award, if any past or ongoing violations have occurred at disposal sites/facilities to be used by the Contractor. The

Contractor shall notify the Contracting Officer of the specific violations, how they were rectified, if violations are ongoing, and whether the Contractor is still using that particular disposal site or facility.

b. If at any time during the course of the contract, a disposal site/facility is used by the Contractor receives a Notice of Violation, the Contractor shall immediately notify the Contracting Officer.

c. Contractor shall utilize only disposal sites/facilities that are certified by Federal, State, local agencies and the Environmental Protection Agency. Contractor shall submit a listing (by company name, address and type of material accepted), with quote, of all disposal sites/facilities intended to be utilized under this contract to the Contracting Officer.

9. Billing

a. Fort Gibson National Cemetery will pay the Contractor per service performed.

b. Invoices shall reflect the following:

i. Name and Address of the Contractor;

ii. Invoice date;

iii. Contract order number and line item(s);

iv. Description, quantity, unit of measure, unit price, and extended price of services performed;

v. Pick-up date(s);

vi. Name, title, phone number and mailing address of person to be notified in the event of a defective invoice.

c. All Contractor’s service tickets for universal removal shall be given as proof of service performed to the COR and the designated Cemetery Staff. The Contractor shall indicate on the ticket their company name, date and material pickup. Both the Contracting Officer’s Representative or designated Cemetery Staff and the Contractor’s driver shall sign the ticket upon completion of the pickup(s). The Contractor shall leave 1 copy of the ticket with the Contracting Officer’s

Representative. Another copy shall be submitted with the Contractor’s invoice.

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d. The Contractor shall be accountable for the delivery tickets. If a ticket is voided or lost, the

Contractor shall furnish the Contracting Officer with the voided ticket or a written explanation for the lost ticket.

e. All quantities are estimated and not binding to the Government. The Contractor will be paid for actual services approved by the Contracting Officer and successfully performed by the

Contractor.

10. General Conditions

a. Receive Telephone Notification.

i. The Contractor shall receive telephone notification from the COR or designated Cemetery

Staff for unscheduled pickup. Upon notification, the Contractor shall make arrangements with the COR and the Cemetery Staff for pickup. The Contractor shall have 48 hours from the time of telephone notifications to provide the requested universal waste removal.

b. Access to Government Facilities.

i. During the life of the contract, the rights of ingress and egress to and from Government facilities for the Contractor will be made available between the hours of 8:30 a.m. and 3:30 p.m. in all areas. The Government reserves the right to require Contractor’s employees to sign in upon ingress and sign out upon egress to and from Government facilities. For security purposes, keys to government facilities will not be issued to the contractor.

c. Failure by the Contractor to remove the universal waste within the time specified or to not comply with all other terms of the contract may result in the Contractor’s default in performance of this contract.

11. Government Furnished property, facilities and services:

The Government shall provide access to the areas to facilitate material removal.

END OF STATEMENT OF WORK

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Section 2 - Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/ these address(es):

www.acquisition.gov/browse/index/far (FAR) www.va.gov/oal/library/vaar/index.asp (VAAR) [Insert one or more Internet addresses]

(End of clause)

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee's employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor's employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

(End of clause)

52.204-13 System for Award Management Maintenance (Oct 2018)

(a) Definitions. As used in this clause--

"Electronic Funds Transfer (EFT) indicator" means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management (SAM) records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

"Registered in the System for Award Management (SAM)" means that--

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the EFT indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in SAM;

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(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record "Active".

"System for Award Management (SAM)" means the primary Government repository for prospective Federal awardee and Federal awardee information and the centralized Government system for certain contracting, grants, and other assistance-related processes. It includes--

(1) Data collected from prospective Federal awardees required for the conduct of business with the Government;

(2) Prospective contractor-submitted annual representations and certifications in accordance with FAR subpart 4.12; and

(3) Identification of those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits.

"Unique entity identifier" means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity.

See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b) If the solicitation for this contract contained the provision 52.204-7 with its Alternate I, and the Contractor was unable to register prior to award, the Contractor shall be registered in SAM within 30 days after award or before three days prior to submission of the first invoice, whichever occurs first.

(c) The Contractor shall maintain registration in SAM during contract performance and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement. The Contractor is responsible for the currency, accuracy and completeness of the data within SAM, and for any liability resulting from the Government's reliance on inaccurate or incomplete data.

To remain registered in SAM after the initial registration, the Contractor is required to review and update on an annual basis, from the date of initial registration or subsequent updates, its information in SAM to ensure it is current, accurate and complete. Updating information in SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(d) (1) (i) If a Contractor has legally changed its business name or "doing business as" name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to--

(A) Change the name in SAM;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor shall provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (d)(1)(i) of this clause, or fails to perform the agreement at paragraph (d)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in SAM record to reflect an assignee for the purpose of assignment of claims (see FAR subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the EFT clause of this contract.

(3) The Contractor shall ensure that the unique entity identifier is maintained with the entity designated at www.sam.gov for establishment of the unique entity identifier throughout the life of the contract. The Contractor shall communicate any change to the unique entity identifier to the Contracting Officer within 30 days after the change, so an appropriate modification can be issued to update the data on the contract. A change in the unique entity identifier does not necessarily require a novation be accomplished.

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(e) Contractors may obtain additional information on registration and annual confirmation requirements at https://www.sam.gov.

(End of clause)

52.204-15 Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016)

(a) Definitions.

"First-tier subcontract" means a subcontract awarded directly by the Contractor for the purpose of acquiring supplies or services (including construction) for performance of a prime contract. It does not include the Contractor's supplier agreements with vendors, such as long-term arrangements for materials or supplies that benefit multiple contracts and/or the costs of which are normally applied to a Contractor's general and administrative expenses or indirect costs.

(b) The Contractor shall report, in accordance with paragraphs (c) and (d) of this clause, annually by October 31, for services performed during the preceding Government fiscal year (October 1-September 30) under this contract for orders that exceed the thresholds established in 4.1703(a)(2).

(c) The Contractor shall report the following information:

(1) Contract number and order number.

(2) The total dollar amount invoiced for services performed during the previous Government fiscal year under the order.

(3) The number of Contractor direct labor hours expended on the services performed during the previous Government fiscal year.

(4) Data reported by subcontractors under paragraph (f) of this clause.

(d) The information required in paragraph (c) of this clause shall be submitted via the internet at www.sam.gov. (See SAM User Guide). If the Contractor fails to submit the report in a timely manner, the Contracting Officer will exercise appropriate contractual remedies. In addition, the Contracting Officer will make the Contractor's failure to comply with the reporting requirements a part of the Contractor's performance information under FAR subpart 42.15.

(e) Agencies will review Contractor reported information for reasonableness and consistency with available contract information. In the event the agency believes that revisions to the Contractor reported information are warranted, the agency will notify the Contractor no later than November 15. By November 30, the Contractor shall revise the report, or document its rationale for the agency.

(f) (1) The Contractor shall require each first-tier subcontractor providing services under this contract, with subcontract(s) each valued at or above the thresholds set forth in 4.1703(a)(2), to provide the following detailed information to the Contractor in sufficient time to submit the report:

(i) Subcontract number (including subcontractor name and unique entity identifier), and

(ii) The number of first-tier subcontractor direct-labor hours expended on the services performed during the previous Government fiscal year.

(2) The Contractor shall advise the subcontractor that the information will be made available to the public as required by section 743 of Division C of the Consolidated Appropriations Act, 2010.

(End of clause)

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights--

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(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill…