36C78625Q50302 A00002.docx

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HVAC System Maintenance, Fort Sam Houston National Cemetery
Solicitation number
36C78625Q50302
Issued by

About this file

This document is a Request for Quotation (RFQ) issued by the Department of Veterans Affairs National Cemetery Administration for HVAC system maintenance services at Fort Sam Houston National Cemetery in San Antonio, Texas. The solicitation (36C78625Q50302) is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with a guaranteed minimum contract value of $5,000 and a maximum aggregate value of $100,000 across five potential performance periods. The base period runs from November 1, 2025, through October 31, 2026, with four additional one-year option periods potentially extending the contract through October 31, 2030.

The procurement requires comprehensive preventative maintenance for twenty-three HVAC units across five buildings, including semi-annual inspections, visual assessments, belt tension checks, lubrication, filter replacements, and refrigerant circuit evaluations. Interested contractors must be registered in the System of Award Management (SAM), complete the Online Representations and Certifications Application, and possess a valid Texas Air Conditioning and Refrigeration Contractor License. The government will evaluate proposals using a lowest-price, technically acceptable (LPTA) basis, with a mandatory site visit scheduled for July 9, 2025, and the solicitation deadline extended to July 22, 2025, at 3:00 PM EST. Contractors must perform at least 51% of the work and comply with specific subcontracting limitations.

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5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning ___1_______ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

A00002 07-16-2025 n/a

None 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

7H3T3

36C78625Q50302 06-18-2025

X

Ft Sam Houston National Cemetery – HVAC System Maintenance Services The purpose of this amendment is to:

1) Extend the solicitation due date from Friday, July 18, 2025 to Tuesday, July 22, 2025 at 3pm EST.

Brian M. Werner Contracting Officer

File details come from the government source that posted it. Updated .