Amendment to solicitation 36C78625Q50142 Questions .docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein , all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 To all Offerors/Bidders

36C78625Q50142

X X X X

See Continuation pages

CONTINUATION PAGE

Subject: Great Lakes National Cemetery Sol # 36C78625Q50142 Questions

1. CLIN 0001: The SOW, Section A Table has 117 Acres of turf, but A.1.01 and the Pricing Sheet have 110-acres. Which is more accurate? 110 is the current acreage and the 117 is if, and when the Phase 3 area gets turned over. CLINS for phase three will be funded when the phase 3 area gets turned over.

2. Pricing Sheet, CLIN 0002: has 26,500 headstones but the SOW, Section A Table has 33,700 headstones. Which is more accurate? As of 3/19/25 there are 33,921. This amount will increase by aprox 2500 per year. Pricing sheet has been updated to reflect.

3. CLIN 0003: The SOW, Section A Table has 52,000 linear feet of edging, but the Pricing Sheet has 42,000. Which is more accurate? 42,000 is the current length. When Phase 3 is complete CLIN 3011/4011 incorporate mow/trim/edge as all inclusive.

4. Pricing Sheet, CLIN 0007: The Unit on this CLIN is EA and 5 quantities. Are we to price snow removal by the month and clear, without prior authorization, whenever there is snow in the months of November through March? Yes. If yes, we invoice for each month whether or not we clear snow. Correct? Yes. If not, how will snow removal work? The quantity of 5 enables the contractor to invoice and get paid each month vs. having to wait until end of snow season and bill one time for entire season.

5. Pricing Sheet, CLIN 0009: Are the Headstone Replacements Davis-Bacon wages also? Yes. Pricing sheet updated to reflect.

6. Pricing Sheet, CLIN 0008: Are certified payroll reports required for the Davis-Bacon work? FAR 52.222-8 in the solicitation calls for this but I would like to highlight it. They should be available upon request.

7. Pricing Sheet, CLIN 0011 & 0012: Is this for Phase 2 which is ongoing or a Phase 3? Phase 3 (estimated to be turned over in year 2029)

8. Pricing Sheet, CLIN 0010, Unit EA, QTY 3: Is this 3 x 2,000 headstones in each job for a total number of headstones FTA’d at 6,000? Yes, a total of 6,000.

9. SOW, A.1.1 - A.1.3. The unit of EA on the cost sheet for this CLIN is equivalent to an ACRE, correct? No. Unit of each constitutes- Mow 110 acres under SOW A.1.1 But, A1.1.11 “Mow, Trim, Edge additional expansion acreage” is priced per acre because we do not know at this time how many acres will be turned over during phase 3.

10. SOW A.1.12. Please confirm the expectation is to price 1 EA per occurrence to clear 1 mile of road and 1800 sq dt of walkways and one additional parking lot? What is the parking lot size? Unknown due to phase 3 plans are not finalized.

11. SOW, Para B.1 (b): In what condition will this area be provided? Bare ground, rocked base, etc. Will there be water, electricity, restrooms and other infrastructure in the area that the contractor can connect to, or will the contractor need to provide/maintain a generator, transport water in and other needed infrastructure? Can the contractor add fencing and construct semi-portable facilities to house equipment or procure mobile facilities? It will be a rock base. No water, no electricity, no restrooms or other infrastructure for the contractor to connect to. Any portable facilities must be approved by cemetery director and will be at the contractor’s expense.

12. B.2 Will be current government provided contractors restroom still be made available? No.

13. A.1.08: Is there room in a spoils yard for the contractor to store crushed limestone base material for stone setting, or will the contractor be required to haul their material in? There will be an outdoor, onsite, designated area for contractor to store base material for stone setting.

14. A.1.08: Will the contractor be allowed access to water for the cleaning of headstones? Yes.

15. A.1.09: Will the government provide a place for breaking headstones? Yes If so, where? Spoils shelter area out of site of the general public.

16. SOW, Para “General Requirements” states that there are “exception in specific CLINs” referring to normal cemetery hours. Which CLINs have this exception? It would be advantageous to the NCA to have CLINs x007, x008, x009, x010 and x012 have this exception. As stated in “general requirements” (b) Contractor may make a written request to the Contracting Officer Representative (COR), in advance, to work outside of the normal work hours when needed to carry out the specifications of this contract. CLNs 0008 and 009 require the COR to be on site for headstone setting verification so this is an exception that would require approval each time its requested outside normal hours.

17. Executive Order 14026 was rescinded by President Trump on 3/14/25. How does this affect the minimum wage for a Laborer, Grounds Maintenance or other worker? Is it still $17.75 per hour or the base amount that is listed in the Wage Determination which, in this case is very similar, to $17.74? The wage rates incorporated into the solicitation will be active until such time that a modification to the base contract is made (ex. Exercising an option) at which time the newest wage rate (accomodating the rescinded EO 10426) will be incorporated.

1. CLIN 10 FTA’s – This is listed as “EACH” are you wanting a price per headstone or per event (doing all 2,000 3 times per year)? A price per event / Quantity of 1 = 2,000 Headstones, Quantity of 2 = 4,000, Quantity of 3 = 6,000.

1. Should CLINs 11 and 12 have a unit of acre instead of each since page 10 say this will be paid per acre? Phase 3 Cemetery expansion will be modified and incorporated into the contract upon completion.

1. How many upright headstones are there? As of 3/19/25 there are 33,921. How many flat markers? No Flats. A.1.2 States approx.. 33,700 HS, however the price sheet shows 26,500 HS. Adjust to Aprox 34,000.

1. Page 5 in the SOW says the annual increase of headstones will increase by approx.. 2,500 per year. If there will be an increase, can the price sheet option years be updated to reflect this increase? Yes, option year pricing is required and the 2,500 per year increase is an estimate. The base year will be 34,000 – option year 1 = 36,500 – option year 2 = 39,000 and so on…

1. Are there flat markers? No. If so, how many?

1. Will the entire 110 acres need to be aerated? Yes

1. Will the entire 110 acres need overseeding? Up to but not to exceed 110 acres. This will be communicated to the vendor in advance by the COR and determined by the needs of GLNC.

1. Snow removal – What constitutes the completion of a snow removal? Completion is constituted when all snow and ice is removed from all areas described within (A.1.7 Snow removal & Ice Mitigation). Does the Government expect the contractor to continue to do snow removal until the snow stops falling or does the contractor come out and do a complete job and if another service is needed, the contractor does another service. Please explain what a service entails and how invoicing will be done – does a service of each mean 1 full day = each OR does a complete cycle (touching all areas once) mean each? Snow Removal and Ice Mitigation will begin November 1 to March 31st (5 Months)=(Quantity 5). Upon completion of all services for the month of November, the vendor would then invoice for a quantity of 1, leaving a balance of 4 for the remaining 4 months.

1. Will the COR notify the contractor of when to start a snow service or does the government want the contractor to do this service without notification? The COR will not contact the vendor to initiate services. The zero-tolerance trigger will require the vendor to initiate action to abate all snow removal and ice mitigation.

End of Document