Amendment 00001 36C78625B0015 Barrancas RFI QA .docx

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Y1PZ--828CM3028: Construction, Cemetery Improvements, Barrancas (VA-25-00061611)
Solicitation number
36C78625B0015
Issued by

About this file

This document is an Amendment (00001) to a Request for Information (RFI) for the Barrancas National Cemetery Improvements project at NAS Pensacola, FL. The amendment extends the bid response deadline to May 29, 2025, at 10:00 am EDT and provides detailed answers to 20 contractor questions regarding project specifications. Key clarifications include confirmation that historical preservation requirements only apply to the tomb, specifications for repairs like epoxy repair of failing bricks, requirements for gravesite markers (solid stone), and guidance on electrical work and conduit installation. The project involves cemetery improvements with work locations adjacent to active burial sections, and contractors must navigate operational constraints of an active national cemetery. The contracting agency is the Department of Veterans Affairs National Cemetery Administration, with the solicitation number 36C78625B0015.

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5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 05-06-2025

828CM3028

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 To all Offerors/Bidders

36C78625B0015

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 05-29-2025 10:00 am EDT X

The purpose of this modification is to answer questions posed during RFI perod for the Barrancas National Cemetery .

All terms and conditions of the solicitations remains unchanged.

The time of bid response remains unchanged .

Clarelle Sylvain Contract specialist

Barrancas Cemetery Improvements - NAS Pensacola, FL
TBD
PPI #
Date
QUESTION
GOVERNMENT ANSWER

PPI's Submitted

1
4/23/2025
Does the Historic Treatment Specifications apply to the wrought iron fence?
No
2
4/23/2025
Does the Historic Treatment Specifications apply to the repainting of the memorial benches and stone blocks?
No
3
4/23/2025
Does the Historic Treatment Specifications apply to the services seals ?
No
4
4/23/2025
Please confirm that the historical preservation requirements only apply to the tomb.
Yes
5
4/23/2025
To what extent do the repairs need to be made to the tomb? The scope calls for repointing but the open joints are caused by failing bricks. Does the government want to limit the repairs to superficial or also provide structural repairs?
Epoxy repair any failing brick locations prior to repointing.
6
4/23/2025
The scope for the tomb requires to plaster and repaint. Does this apply to just the repair areas or the entire tomb?
The entire tomb.
7
4/23/2025
Sheet A-501 Note 13 states that there will be a future cap replacement project. Please confirm there is no masonry work to be performed to the columbarium's and all work on this page is for the plaques.
Confirmed
8
4/24/2025
Are there and hazardous materials to be handled with removing the hazardous material storage building?
No. All hazardous materials will be removed by the NCA
9
4/24/2025
Will the Space Force Flag be Government furnished?
Yes
10
4/24/2025
Will the Gravesite Markers need to be solid stone or can the core be hollow?
Solid Stone
11
4/29/2025
Will the Government permit the use of Procore Project Management Software for Daily Reports, Submittals, etc.
Yes
12
4/29/2025
Is there an estimated percentage of downtime due to burial activities that the contractor should account for?
This cannot be estimated. The work locations are adjacent to active burial sections where NCA workers are primarily performing burial activities. The main areas for burials and visitors are at the existing committal shelters.
13
4/29/2025
Please confirm that the site management can be triple hatted. (Super, QC, SSHO)
Yes
14
4/29/2025
Please confirm that a 3rd party scheduler will be required per spec section 01 32 16.13. or can the Prime Contractor Project Manager also be the scheduler if he/she meets the scheduler qualifications?
Yes, prime contract project manager can also be scheduler if they meet scheduler qualifications.
15
4/29/2025
Per Spec Section 01 32 16.13, Primavera P6 is required for the scheduling software. Will the Government allow Microsoft Project?
There is no specific software required. MS Project or other project management scheduling software is acceptable.
16
4/29/2025
Committal Shelter: The electrical is currently feeding out of the room the panel is in into the ground with PVC and I assume it is stubbing up in the metal columns to feed the existing up-lights and fan boxes. Then it appears that they exited the columns with PVC to get to the light/fan location. I would also assume that the wire in the columns isn’t installed in any type of conduit. Do you want to use the same method to do the new work according to the SOW? If not, do they want the conduit to exit out of the top of the panel and through the panel room wall, to run the new conduit exposed?
correct. Install new conduit out of topof panel in exposed conduit for power to new fan box.
17
4/29/2025
Committal Shelter: Does the Government want the new exposed conduit to be installed in Sch 80 PVC or Rigid Conduit?
Rigid conduit per specifications
18
4/29/2025
Committal Shelter: Do they want the Unistrut needed to install the fan in the peak to be stainless steel or can it be standard Unistrut?
Stainless steel
19
4/30/2025
Will the surveying and geo-mapping require the use of a drone? Will drone usage be permitted on NAS Pensacola? If so, what are the requirement and/or permits required?
The use of a drone is not required. Due to the location near the end of an active runway, drone usage will not be practical for any use due to many U.S. Government / Department of Defense restrictions.
5/2/2025
RFI #1 - How will we CO handle issue if we find a segement of fence to damaged to repair and paint?
Damaged fencing panels will be evaluated on a case-by -case basis.
5/2/2025
RFI #2 - Plans C-102, Overall FCA Deficiencies Notes & Locations; Fencing and Repair Notes 1.4.1 states that we are to prime and paint wrought iron fence. Will the government allow powder coating which would be a better protectant for the fence?
Yes. Bid shall follow plans and specifications as written with paint as the primary selection. If powder coating is the desired “painting” method preferred by the contractor following award, they shall submit a written RFI requesting the substitution and shall include all powder coating specifications and documentation for approval.
5/2/2025
RFI #3 - Through out the specifications they reference commissioning activities. Will the government by hiring a commissioning agent? Will the agent provide all pre-functional and function test and paperwork?
Commissioning agents are not required for this project. Standard startup and testing procedures are to be performed per manufacturers written instruction prior to acceptance by the NCA.

End of Document

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