36C78624Q0078 A0001.docx
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- Solicitation number
- 36C78624Q0078
About this file
This document is an amendment (A0001) to a Request for Quote (RFQ) for a fiber optic extension construction project at the Hampton National Cemetery in Hampton, VA (Project No. 849-MM24-01). The primary changes in this amendment are:
- The proposal due date has been extended to August 9, 2024 at 1:00 PM EST.
- The RFQ has been updated to allow PVC and HDPE conduit as acceptable alternatives to the originally specified rigid metallic conduit.
- Responses to 30 RFI questions are provided, addressing topics such as spoils placement, traffic control, permitting, and inspection requirements.
- A revised wage determination for the conduits and backboxes portion of the work has been attached.
- A vendor guide for uploading proposals to the eCMS portal has also been included.
The overall project requires the contractor to furnish all tools, labor, materials, and equipment to perform the fiber optic extension work at the Hampton National Cemetery, with a 120-calendar day period of performance.
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5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign) (Signature of Contracting Officer) A0001
849-MM24-01
36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle
VA
22172 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle
VA
22172 To all Offerors/Bidders
36C78624Q0078 07-17-2024 A0001
X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:
09 Aug 2024 @ 1300 (1:00 P.M.) EST X AMENDMENT (A0001) | Hampton National Cemetery | Fiber Optic Extension | Project No. 849-MM24-01 .
The Purpose of Amendment (A0001) is to Notify the Public of The Government's Time Extension of Said Project's Proposals' New Due Date; 07 August 2024 @ 1:00 P.M. Additionally, RFI Response is also Attached for your review and reference, and the ECMS Vendor Guide is also attached for contractors to upload their Proposal.
1.) The New Proposal Due Date & Time: 09 August 2024 @ 1300; (1:00 P.M.) EST 2.) Uploaded of Vendor Portal Guide.
NOTE: Please See Page #3 for Content
**All Factors & Content of This RFQ AMENDMENT ( A0001) Remains the Same** Sheryl Palacio-Davis Contracting Officer
CONTINUATION PAGE
AMENDMENT A0001: HAMPTON NATIONAL CEMETERY | FIBER OPTIC EXTENSION | PROJECT NUMBER 849-MM24-01.
· CEMETERY’S ADDRESS
HAMPTON NATIONAL CEMETERY
1 CEMETERY ROAD
HAMPTON, VA 23669
1) Amendment A0001 is to Announce to the Public that the Government is Extending the Proposal’s Due Date to 09 August 2024 @ 1:00 P.M. (EST).
2) Amendment A0001 is also responding to RFI N0. 1, (Questions & Answers) below.
3) Wage Determination (DB) for the Conduits and Backboxes, Com Systems (BUILDING) is in addition to the Wage Determination (DB) for (HEAVY) previously posted for this project No. 849-MM24-01, Hampton County, VA.
4) Additionally, attached is the Vendor Guide for uploading the Proposal to the eCMS Vendor Portal for the Hampton National Cemetery’s Project (Fiber Optic Extension), under Project No.849-MM24-01.
5) Please Fill out, Sign and Date Section 15A. | 15B. | 15C. of this Amendment (A0001) and return it with your Proposal.
6) Please see Attachments.
AMENDMENT NO. A0001 | HAMPTON NATL CEM | RFQ NO. 36C78624Q0078 | FIBER OPTIC EXTENSION| PO. 849-MM24-01
| NO. |
| QUESTIONS |
| ANSWERS |
| 1 |
| The requirement for rigid metallic conduit in Spec Section 27 05 33, Part 2-2.1 Material – Based on past experience and the nature of metallic conduit, and, with the proximity to the salt water and amount of rainfall the area has, would it be acceptable to replace the requirement for rigid metallic conduit with schedule 80 PVC conduit to prevent eminent corrosion and exposure and possible damage to the fiber optic cable? |
| PVC and or HDPE will be accepted. See attached revised specification sections 260541 and 270533 which now includes updates for additional raceway type. |
| 2 |
| With the narrow limits of construction allowed for the trenching, especially where the curbing and the historic retaining wall are less than 1 foot apart, would directional boring be considered as an option for installing the conduit? |
| Directional boring would be an acceptable alternative means and methods for installation of the conduit, however, relieve requirement of excavation necessary to complete installation of the conduit if there are conflicts that prevent directional boring. |
| 3 |
| The existing fiber cable entering the building is in a PVC raceway. The specs require rigid, IMC, or EMT for this project. Would it be possible to replace the requirement for metallic conduit with schedule 80 PVC inside the facility? |
| PVC and or HDPE will be accepted. See attached revised specification sections 260541 and 270533 which now includes updates for additional raceway type. |
| 4 |
| With the majority of the trenching having to be done by hand rather than a machine, the amount of time to dig inside the perimeter wall of the cemetery may be lengthy, and the space to place spoils is limited. Will the roadway alongside the work area be able to be blocked of and covered to place spoils on during excavation? If not, where may spoils be placed during excavation since there is no space alongside the trench to place otherwise? |
| Due to the layout and traffic routing through cemetery. The full width of the roadway cannot be fully blocked off to allow for spoils placement. Spoils may be places at Southeast corner of cemetery outside of perimeter wall within section 6. |
| 5 |
| Will the contactor be required to install temporary fencing around the excavation area to keep out pedestrians? |
| Yes, in accordance with Specification paragraph 010002-1.6.H. |
| 6 |
| Will the entire trench need to be inspected for depth prior to installation of the conduit? |
| Yes, work will be inspected by COR. |
| 7 |
| 1. Will the conduit need to be inspected prior to backfilling the trench? |
| Yes, work will be inspected by COR. |
| 8 |
| 1. Will the same inspector oversee the installation at the cemetery and on the VA property, or will there be multiple inspectors due to the separation of facilities? |
| VAMC Engineering Staff will participate in review, inspection and coordination of working within the Medical Center's grounds. |
| 9 |
| 1. Will the VA/National Cemetery Service require traffic controls at the end location where the conduit ties into the manhole in the street? |
| Yes, traffic control will be necessary for work occurring where public traffic is ongoing (public roads and Medical Center parking lot). |
| 10 |
| 1. With the winter months coming soon, will there be provisions for inclement weather included in the 120-day Period of Performance? |
| No. |
| 11 |
| 1. May wet location/corrosion protection threadless couplings and connectors be used for the raceway if rigid metallic conduit is required, or will each joint have to be mechanically threaded on site? |
| Conduit fittings shall be in accordance with Specification Sections 260541 and 270533. |
| 12 |
| Does the VA have recent butterfly drawings of the telecom manhole? If not, has it been confirmed that there is available space to penetrate the manhole on the side designated in the drawing? |
| We do not have drawings of manhole; however, it has been verified that space is available for new penetration. |
| 13 |
| Would VA please provide who owns the telecom manhole and what utility companies occupy it also? |
| Manhole within Medical Center is owned by the VAMC. |
| 14 |
| Will the VA or any authority having jurisdiction require a confined space permit to enter the manhole? |
| yes, Medical Center will require permit required confined space entry. |
| 15 |
| Will the VA or any authority having jurisdiction require a trench permit on any part of the project? |
| Construction permitting is not required within VA property, however work completed at road would require applicable City of Hampton permitting. |
| 16 |
| Will the VA or any authority having jurisdiction require any building permits for the conduit work inside the building in the cemetery? |
| Construction permitting is not required within VA property, however work completed at road would require applicable City of Hampton permitting. |
| 17 |
| Would the VA please provide a sign-in sheet for the site visit? Would the VA please provide a prospective bidders list? |
| No. |
| 18 |
| Would the VA please provide a spec section or specifications for the fabric innerduct? Maxcell is the main manufacturer. They have many options like Detectable MXED52223 or non-Detectable MXE52223. The thread identification color can vary. Each 3-cell has one stitch holding all the cells together. For example, One 3-cell could be one color, and the other 3-cell could be a different color to assist with troubleshooting and future cable placement. |
| Basis of design is Maxcell Edge non-detectable 2", 3 cell with standard black identification thread. Contractors shall provide brand name or equal to product. |
| 19 |
| If Maxcell is the manufacturer to be used, it appears the manufacturers’ specs have a minimum conduit inner diameter of 2-inches for one (1) 2-inch 3-cell maxcell. Would the VA please confirm one (1) 2-inch galvanized rigid conduit is sufficient space for two (2) 2-inch 3-cell maxcell. |
| Confirmed. |
| 20 |
| It was discussed during the site visit that Verizon will furnish and install the fiber run. Please confirm. |
| Fiber optic installation is not included as part of this contract and will be done after project is complete. |
| 21 |
| It was discussed during the site visit that Horizontal Directional Boring as an alternative method of construction. Would the VA approve of 2-inch HDPE bore pipe installed by horizontal directional drilling in lieu of 2-inch galvanized rigid conduit for certain sections of the conduit placement? |
| PVC and or HDPE will be accepted. See attached revised specification sections 260541 and 270533 which now includes updates for additional raceway type. |
| 22 |
| Would the VA accept warning tape with Orange with Black letters? Typically, communications warning tape is orange with black letters and more readily available. |
| Orange warning tape with black letter would be acceptable. |
| 23 |
| To avoid demolition of roadway and sidewalks - Would horizontal directional drilling be allowed in these areas? |
| Directional boring would be an acceptable alternative means and methods for installation of the conduit, however relieve requirement of excavation necessary to complete installation of the conduit if there are conflicts that prevent directional boring. |
| 24 |
| Would HDPE (high density polyurethane conduit) be allowed as a substitute for the galvanized steel conduit? |
| PVC and or HDPE will be accepted. See attached revised specification sections 260541 and 270533 which now includes updates for additional raceway type. |
| 25 |
| Would Hydro Excavation along the historic wall be acceptable vs traditional excavation? |
| No, hydro excavation along wall would not be an acceptable alternative. |
| 26 |
| We need a new wage determination scale for utility construction. Wage determination scale provided is for heavy dredging |
| Please See Attached Wage Determination (Davis Bacon). |
| 27 |
| Page 4 of 59 of RFQ states that Performance and Payment Bonds are required if price exceeds $150,000. There is no bid bond required. Asking confirmation |
| Yes Performance & Payment Bond is required & COI for working on Government facility. |
| 28 |
| Is it acceptable to provide boring in Sections 1 and 6 (under streets) as disturbance of these areas is shown to be major for a single 2-inch conduit. It will be necessary to saw cut and penetrate Comms Manhole in middle of street in order to penetrate existing underground utility. |
| Directional boring would be an acceptable alternative means and methods for installation of the conduit, however relieve requirement of excavation necessary to complete installation of the conduit if there are conflicts that prevent directional boring. |
| 29 |
| Cross section for Section 6 on this Drawing shows (5) test pits due to high voltage UG Utility (we were told) - are there as-built drawings available from when this utility was placed? |
| NCA currently has no as-built drawings of this area, however if we are able to obtain them, we will provide to awarded contractor. Specification Paragraph 260541-3.2 requires a GPR survey prior to trenching to reveal all existing utilities this requirements still stands for contractors that opt to use directional boring. |
| 30 |
| Specification Section 26 and 27 Electrical and Underground Work states the only conduit that can be used is GRS, IMC or EMT. None of these conduits are appropriate for the installation of Fiber Optic Cable. A usual and customary practice is to provide Rigid PVC conduit. There is rigid PVC already run to the cemetery administrative building thru the wall and into the IT Room where new fiber will be terminated. Steel conduits buried underground do not provide sufficient bending radius to pull fiber optic cable (minimum bending radius is 20 times the diameter of the cable) |
| PVC and or HDPE will be accepted. See attached revised specification sections 260541 and 270533 which now includes updates for additional raceway type. |
A.1 OTHER ATTACHMENTS
See attached document: AMENDMENT A0001 - Questions and Answers - Hampton Natl Cem - PO No 849-MM24-01 - FY-24.
See attached document: Attachment No 1 - 26 05 41 - UNDERGROUND ELECTRICAL CONSTRUCTION - Revised 8-1-24.
See attached document: Attachment No 2 - 27 05 33 - RACEWAYS AND BOXES FOR COMMUNICATIONS SYSTEMS revised 8-1-24.
See attached document: Wage Determination - DB - Conduits and Backboxes for Com Systems - Hampton Natl Cem.
See attached document: Vendor Portal Guide for Uploading Proposal.
End of Document
A.2DESCRIPTION REQUEST FOR QUOTE (RFQ) | HAMPTON NATIONAL CEMETERY
PROJECT DESCRIPTION: FIBER OPTIC EXTENSION.
PROJECT NO: 849-MM24-01.
PROJECT LOCATION:
CEMETERY ADDRESS:
HAMPTON NATIONAL CEMETERY
1 CEMETERY ROAD.
HAMPTON, VA 23669
STATEMENT OF WORK SUMMARY:
· Contractor shall furnish all tools, labor, materials, equipment, and professional supervision to perform work described in the Statement of Work (SOW), Specification & Drawings, for the Construction of FIBER OPTIC EXTENSION Construction Project, located at the Hampton National Cemetery, VA.
PERIOD OF PERFORMANCE (POP):
· Period of Performance (POP): One Hundred and Twenty (120) Calendar Days from Issuance of the Notice to Proceed (NTP).
File details come from the government source that posted it. Updated .