S06_36C78624B0025 Amendment 0003 7.12.2024.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 1

817CM3020A

36C786

Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

36C786

Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

To all Offerors/Bidders

36C78624B0025

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to:

X 1

Construction of New Storage Building, Crown Hill National Cemetery

The purpose of this amendment is to:

A. Issue answers to the RFI submissions (See Attachment 1) B. Provide the revised Scope of Work. (See attachment 2) C. Provide As-Built Drawings (See Attachment 3) D. Provide E2-601 Panel Schedule (See Attachment 4) E. Provide E1-601 One Line Diagrams and Panel Schedules (See Attachment 5)

Shane Hilts Contracting Officer

1. In reviewing the document S02_A achment 1_817CM3020A_Storage Bldg SOW Crown Hill NC.pdf, it states that the contractor shall provide all design drawings, shop drawings, and cer ficates as well as calcula ons prior to the beginning of construc on. This implies that design responsibili es are part of the contractor’s scope. However, the SF 1442 reads like a design/bid/build and does not men on design. This has led to some confusion, and we want to ensure we are fully aligned with the project's expecta ons.

Response: The scope of work includes design as required, therefore this would be a design‐ build contract. Concept level architectural plans/eleva ons will only be provided. NCA does not have a design for the storage building.

2. Statement of work para 1.5.1 men ons availability of as‐built drawings of exis ng cemetery site condi ons. Moreover, during the job walk, there was a men on of as‐built drawings for exis ng administra on building. Would you please provide as‐built drawings of exis ng site condi ons and of exis ng administra on building to assist GCs in developing accurate design for new storage building?

Response: Yes, asbuilts will be provided (Amendment)

3. Statement of work Appendix C "Storage Building Conceptual Design Drawings" is blank/missing. Can you please provide a copy of Storage Building Conceptual Design Drawings, if they are available?

Response: An amendment will be published including Appendix C

4. Are we doing anything to the exis ng gate openers? It is men oned on your list but it was not addressed in mee ng.

Response: Yes. Refer to SOW, 1.4.1. CLIN 1. Install New Pedestrian Gate and Replace Vehicular Swing Gate Arm and Motors.

5. Will there be landscape around the new storage building?

Response: Yes. Refer to SOW, 2.5. Landscaping. Landscaping shall consist primarily of groundcover. Turf will be used to restore exis ng turf at edges of the development. All slopes within the project limits or impacted by the project development shall have plan ngs to provide 100 percent vegeta ve cover one year a er plan ng.

6. Can we use an 8'W x 7'H flush garage door w/number pad to auto open?

Response: No. The concept design has one (1) double hollow, insulated metal door and one (1) roll up metal door (no windows) with access control.

7. How wide do you want the drive to the storage building? I would recommend 1' wider than door opening on each side for a total of 10' asphalt and curbs.

Response: Yes, 10’ asphalt and curb is acceptable.

8. What are the overall dimensions of the building? What is the front extension overhang to columns? Depth of front extension? Is that part of overall dimension?

Response: Overall dimensions of the storage building are 24’‐8” x 28’‐5”. Front extension is an addi onal 10’‐9”. Roof overhang dimension is 3’‐6” around en re perimeter of building. An amendment will be published including Appendix C

9. APPENDIX C; Conceptual Drawings was not published in SAM.GOV. When will the Department of Veteran Affairs publish APENDIX C?

Response: An amendment will be published including Appendix C

10. Sergeant Construc on would like to visit project site the week of June 17th. Please confirm best date and me.

Response: An organized site visit was held on June 3rd, 2024.

11. Solicita on block 2 states that this project is an IFB. However, the Statement of Work outlines that this is a design‐build project, which implies that this solicita on should be an RFP.

Please confirm that this solicita on is an RFP and please clarify which type of RFP it will be: Best Value or Lowest Price Technically Acceptable.

Response: This is not a design‐build project. Please see the revised Scope of Work a ached to the solicita on amendment.

12. Where will power be pull from (storage building lights & for vehicle gate) and what size of service is in place?

Response: The Admin Bldg Main Distribu on Panel is 225A, 208/120V, 3 Phase to exis ng 100A LPS subpanel (also located in the Admin Bldg) feeds the exis ng main gate operator (20 AMP).

The new circuits for the storage building from exis ng 60A CSP branch panel with 4 spares located in commi al shelter storage room. New installa on in 2022. See asbuilt sheets E1‐601 & E2‐601 for one line diagrams and panel schedules.

13. Please clarify if the new man gate (CLIN‐1) will require a sidewalk. If yes, please clarify the extent of sidewalk onsite and offsite (from man gate to admin building, from man gate to street, etc.). Please note that there’s no city sidewalk at street; thus, the termina on of offsite sidewalk is unknown. Please clarify the extent of sidewalk at man gate.

Response: The new man gate does not require a side walk. The opera on of the man gate will be for emergency entrance by NCA employees only. The surface ground cover shall remain turf.

14. Please clarify if the new man gate (CLIN‐1) will require access control similar to vehicular gate or if the man gate will be manually locking/non‐locking type.

Response: The new man gate shall be manually locking only.

15. Please clarify if geotechnical tes ng needs to meet VA requirements as per SOW or if the geotechnical tes ng/report need to meet the requirements of the Army Corps of Engineers (more stringent requirements).

Response: The geotechnical tes ng shall meet VA requirements as per SOW.

16. If sidewalk is required from man gate to Admin building, this sidewalk will have to cross one of the exis ng roadways. Due to ADA requirements outlined in SOW, this sidewalk will have to transi on to 2 ADA ramps, which will require demoli on and patching of exis ng roadway.

Considering that the government is asking to bore under the roadway for new electrical, please confirm it is acceptable to demo and patch exis ng roadway to install 2 new ADA ramps in the new sidewalk from man gate to Admin building.

Response: There is no sidewalk required from new man gate to Admin Building.

17. Please clarify what kind of materials will be stored at the storage facility (hazardous, flammable, etc.) to enable us to properly design this storage building.

Response: The materials to be stored are non‐hazardous, non‐flammable materials. This is an S‐ 2 non‐combus ble storage.

18. Concept drawings for storage facility show popout columns at the side of the building, but the concept floor plan does not show these popouts. Considering that the new storage facility should match exis ng admin building and the admin building does not have these popouts, please confirm to ignore limestone popout columns shown on the eleva ons and bid flat side walls as per the floor plan.

Response: Yes, ignore limestone popout columns on the north, south, and west eleva ons.

These eleva ons shall be flat side walls. East eleva on shall have limestone veneer columns.

19. Please clarify if a drainage swale will be required to divert/retain onsite stormwater runoff from the new storage building roof.

Response: No, a drainage swale is not required to divert/retain onsite stormwater runoff.

20. Storage building concept drawings show a man door in the rear of the building. Please clarify if a sidewalk is desired to access this door or if a 5’x5’ landing will be sufficient.

Response: No, a sidewalk is not required/desired to access the pedestrian door. A 5’ x 5’ landing is acceptable.

21. The tle page of SOW for Storage building has a rendering that shows an area to park/turn around the maintenance cart. Please clarify if this is desired as there’s no men on of this area anywhere else in SOW.

Response: No, a park/turn around area is not required as shown in the rendering on the cover of the SOW.

22. In reviewing the document S02_A achment 1_817CM3020A_Storage Bldg. SOW Crown Hill NC.pdf, it states that the contractor shall provide all design drawings, shop drawings, and cer ficates as well as calcula ons prior to the beginning of construc on. This implies that design responsibili es are part of the contractor’s scope. However, the SF 1442 reads like a design/bid/build and does not men on design. This has led to some confusion, and we want to ensure we are fully aligned with the project's expecta ons.

This project is not intended to be a design‐build. A revised SOW has been included in Amendment 0003 which clarifies the requirement.

23. We just need to know where will power be pulled from (storage building lights & for vehicle gate) and what size of service is in place?

See ques on 12.

Statement of Work - AMENDED

For

Design-Build of New Storage Building at

Crown Hill National Cemetery (CHNC), IN

Project Number 817CM3020A

Department of Veterans Affairs

National Cemetery Administration

Design and Construction Service

13 February 8 July 2024

1.0. GENERAL

1.1. Introduction. This Scope of work (SOW) identifies the goal and objectives of this design build construction of a new Storage Building, security cameras, and pedestrian gate at the Crown

Hill National Cemetery (CHNC) located in Indianapolis, IN.

1.2. Requirements. The Contractor shall deliver fully functional, turnkey type facilities and infrastructure as described in this document. Provide all labor, materials, tools and equipment, and design services necessary to construct this project per the scope of work. The Contractor shall provide all design submittal drawings, shop drawings, and certificates as well as calculations prior to the beginning of construction. The Contractor shall obtain and furnish all permits necessary for the project in accordance with FAR 52.236-7, Permits and

Responsibilities. The facility in this project shall be complete and usable to meet codes and technical and functional requirements per this SOW. The design shall follow NCA Design

Criteria and Program Guide (PG 18-15 Volume D). These guidelines can be found on the VA website in the Technical Information Library (TIL). https://www.cfm.va.gov/til/NCA.asp

1.3. Responsibilities. The Construction Contractor shall be responsible for the quality and completeness of the design build project. Complete and accurate coordination between the trades and quality control of all sub-contractor’s work shall be required. All design submittals, calculations, approvals, certificates, fees, labor, materials, equipment, direct overhead, indirect overhead, G&A and general conditions to complete this project as described in this SOW shall be included in the proposal price.

1.4. Project Goals and Scope. There are three (3) CLINs for this project. The goal of this project is to provide a design that will construct a new storage building, provide two (2) new security cameras and fiber connection to main panel, and install a new pedestrian gate at CHNC. Provide design build construction services to achieve the following CLINs.

Figure A: Overall Site Plan of Project Location with Multiple CLINs at CHNC, IN.

1.4.1. CLIN 1. Install New Pedestrian Gate and Replace Vehicular Swing Gate Arm and Motors.

Install new wrought iron pedestrian gate to match vehicular swing gates at cemetery main entrance. Replace existing vehicular swing gates (2 total) Lift Master unit assemblies with new heavy duty/high traffic 1/2 HP motor rated for gates up to 37 feet in length and 1,000 lbs.

minimum.

1.4.2. CLIN 2. Provide Two (2) New CCTV Security Cameras and Fiber from Main IT Room to

New Storage Building. Install two (2) new physical security cameras to provide coverage of facilities and infrastructure in accordance with the VA Physical Security Design Manual. Ensure cameras are compatible and connected with existing VHA expansion area systems, and have 28 day backup recordings. Provide and install new power and fiber connection of approximately

750 LF from existing existing Hanwha Techwin Wisenet X XRN-410S-2TB (NVR) in Admin.

Bldg to new Storage Bldg. Existing cemetery’s star configuration will have the two (2) new cameras connected to it with a maximum recording bandwidth / transmission bandwidth of

40Mbps. The maximum playback bandwidth is 32Mbps. New cameras shall be 2M Vandal-

Resistant Network IR Dome Camera (2x Hanwha Techwin Wisenet X Series XNV-6080R or equivalent, 270 degree) mounted to the front and rear of building exterior. The actual viewing of the cameras will be done with a remote connection as needed.

Figure 1. Proposed fiber and power run from existing Admin Bldg to new Storage Bldg.

1.4.3. CLIN 3. Construct New Storage Building. Reference APPENDIX C: STORAGE

BUILDING CONCEPTUAL DESIGN DRAWINGS. Construct new asphalt access road and storage building. Storage building materials shall match existing administration building limestone veneer and standing seam metal roof construction. The new storage building dimensions are approximately 24’-8” x 28’-5” (700 SF) enclosed, with a 3’-6” roof overhang and covered, open patio concept. The concept design has one (1) double hollow, insulated metal door and one (1) roll up metal door (no windows) with access control. Mechanical ventilation only; no heating or cooling required. Install new interior LED fixtures and exit lights, and two (2) exterior building mounted lights. Metal roofing, gutters and downspouts are required to match existing administration building. Provide new exterior building signage.

1.5. Government Provided Material. The Government will make available the following materials:

1.5.1. Asbuilt drawings in CAD & PDF format for existing cemetery site conditions.

1.6. Environmental Compliance. Based upon Department of Veterans Affairs “Environmental

Effects of VA Actions,” 38 CFR Part 26. Development at the national cemetery shall be in compliance with applicable federal statutes, Executive Orders, and state and local regulations establishing environmental standards. Both an Environmental Site Assessment and a Cultural

Resource Survey have been completed with no adverse effects identified related to the land acquisition. A Finding of No Significant Impact has been prepared as a result of the Final

Environmental Assessment for NCA project 817CM3020.

1.7. Historic Compliance. Crown Hill Cemetery is an existing private cemetery and was listed in the National Register of Historic Places (NRHP) in 1973 under Criterion C, Criteria

Consideration D, for its significance in the fields of landscape architecture and architecture.

However the portion of Crown Hill Cemetery north of West 38th Street (the project area) is not included in the NRHP-listed portion of the cemetery, as it was not designed with a planned landscape and is mostly of recent origin.

1.8. Asbestos Abatement/Lead Paint Removal. Not required. The proposed is new construction.

1.9. Accessibility. All features of the development shall be fully accessible to physically disabled persons, in compliance with the Americans With Disabilities Act-1990 (ADA), Architectural

Barriers Act of 1968 (ABA), as amended, and all other applicable policies governing barrier-free access. To achieve compliance, the NCA uses as its standard for building and facility design the

Architectural Barriers Act Accessibility Standards (ABAAS-2015) https://www.access-board.gov/aba/. All aspects of compliance are to be discussed and exceptions may apply based on site conditions.

1.10. Wetland Survey. Not required. The proposed site is not within a wetlands area.

2.0. PROJECT ELEMENTS AND DESIGN CRITERIA

2.1. Topographic Survey. The contractor shall obtain a limited topographic survey as base information for the subject areas and will base survey on existing VA benchmarks or monument control already established on site. The Government will provide the topographic survey and controls information provided by Muxlow Surveying, dated April 16, 2018 upon start of design.

2.2. Geotechnical Survey. The contractor shall obtain geotechnical data to support proposed construction. This includes obtaining boring samples to support geotechnical design.

2.3. Site Furnishings. None Required.

2.4. Grading. Due to the nature of the construction site and the limited expansion, potential off haul may not be able to be avoided. VA to assist in determining on-cemetery spoils area for distribution of excess if required.

2.5. Landscaping. Landscaping shall consist primarily of groundcover. Turf will be used to restore existing turf at edges of the development. All slopes within the project limits or impacted by the project development shall have plantings to provide 100 percent vegetative cover one year after planting.

2.6. Automated Irrigation. Adjustments to the existing automated irrigation system is required.

2.7. Utilities Survey. Utilities locate and existing conditions assessment are required.

3.0. SCHEMATIC DESIGN (SD 2 OR 35%) SUBMISSION

Information for this submittal should be completed to a level that indicates an understanding of the project goals and the project elements. In conjunction with completing the Basis of Design with topographic survey, and geotechnical report, the contractor will develop drawings using the concept plan provided to use along with grading plans, flow arrows, and percent slopes. The

NCA will review and comment on the layout for edits. Contractor shall make revisions and resubmit for VA review and approval prior to beginning Construction Documents submittal.

Grouping, arrangement, and orientation to be delineated at this submittal. Level of completeness will generally follow the Schematic Design 2 [SD 2] of PG-18-15, Volume D.

4.0. FINAL CONSTRUCTION DOCUMENTS (CD 2 OR 100%) SUBMISSION

Submit all previous submitted items and show completion of information for this submittal to a level that indicates the design is ready to be advanced for construction solicitation/bid.

Specifications should be completed. Level of completeness will generally follow the

Construction Documents 2 [CD 2] of PG-18-15, Volume D.

5.0. SUBMITTAL REQUIREMENTS

5.1. Sheet size. Drawings are to be made using the standard VA base sheet that will be provided to the Contractor by the Project Manager. Sheet size is 30” x 42”. All drawings shall be bound, along the left margin, into sets in the order of the drawing symbol list contained in this scope.

5.2. Submittal Labeling. All sheets as well as all materials submitted must be labeled above the title block with the name of the submittal, i.e. “35 % Construction Documents Submission”.

Unmarked material will be discarded and the Contractor will be required at their expense to resubmit correctly labeled material. All sheets must have the title block completely filled in for each submittal, including the drawing count information.

5.3. Drawing Symbol Identification. Adhere to National CAD Standards.

5.4. Graphic Standards. Plans must clearly demonstrate what is new work, what is existing, and what is to be demolished. New work must be graphically bolder (darker) than existing work.

Dashed lines shall show demolition work. ALL lettering must be a minimum of 1/8 inch high.

All sheets will have the same north arrow orientation. North shall be oriented to the top of each plan sheet. Each sheet having a drawing that requires it will have a north arrow on the sheet.

Drawing scales must be indicated on each sheet in both written and graphic form. Each sheet will be clearly labeled above the title block, to include what submission it is corresponding to in the scope of work. Each sheet will have a key map for locating and orienting individual drawing sheets to the whole site. Drawings using match lines must not overlap information. All information must stop at the match line and resume at the corresponding match line. Detail sheets will be organized logically and present the material intended in an orderly way, for example, head, jamb, and sill will be arranged as such from top to bottom, not randomly placed on the sheet as space allows. Items with plan, front, and side views will be arranged in that context to one another. Each detail must be clearly labeled and the scale indicated.

5.5. Computer Aided Design and Drafting (CADD). Adhere to National CAD Standards.

5.6. Specifications/Studies/Reports/Calculations/Cost Estimates. Submit 8 ½” x 11” electronic copies of all non-drawing items. All reports will be labeled with the project name, project number, names of Contractor firms, date, and title of the document. Foldout sheets, up to 11" x

17", for graphics may be incorporated in the reports. Include all documents on electronic file transfer submissions, to include all formats, such as Word, Excel, PDFs.

5.7. Distribution of Submittals

5.7.1. Recipients:

NCA POC

Paper Plans* File Format*

NCA-DCS Project Manager POC: Brian Ballweg brian.ballweg@va.gov

1 half size set Via electronic file transfer

Hard copies at BD

District Engineer POC: Maribel Alvarez-Cabrera maribel.alvarez-cabrera@va.gov

Cemetery Director POC: Doug Ledbetter douglas.ledbetter@va.gov

Cemetery Development and Improvement Service POC: Michael Carcanague, michael.carcanague@va.gov

*Note: Hard copies are submitted for bid documents only. Electronic files will suffice for remainder of submittals.

6.0 OPERATIONAL CONSIDERATIONS

6.1. Each national cemetery is managed by VA National Cemetery Administration (NCA) personnel in conformance with national and regional policies, priorities, goals, and objectives.

The functions of a national cemetery include the operation and maintenance of all aspects of the cemetery. Typically, this includes burial of veterans and eligible family members, the interment of cremated remains, and the placement and maintenance of a headstone or grave marker.

Cemetery operations include the conduct of Memorial Day and other special ceremonies, as well as the care of graves, structures and grounds. Operating hours are Monday through Friday, 8:00 am – 4:30 pm. Closed federal holidays except Memorial Day and Veterans Day.

6.2. All work must take place during normal operating hours. Any request to work over these hours must be requested in writing and approved by Cemetery Director in conjunction with COR a minimum of 24 hrs. in advance. Also, the Cemetery hosts numerous ceremonies and events.

Work that interferes with these ceremonies will cease during ceremonies. Notice will be provided by the Cemetery staff 5 days in advance of scheduled ceremonies whenever possible.

Occasionally events are scheduled with less than 5 days’ notice in which case the Cemetery will provide as much notice as is possible.

6.3. Parking is limited. Construction staff vehicle parking areas are to be coordinated with the

COR and cemetery director. Offsite parking will be required, VA NCA will not reimburse for such parking.

6.4. No smoking inside cemetery grounds.

6.5. Proper attire and professional conduct are required at all times.

6.6. All work must cease during the time an internment is taking place near the construction site.

Special care must be taken to accommodate visitors and to ensure work does not interfere with their visit and ensure that there are no safety hazards present.

7.0. SCHEDULE

The Period of Performance (PoP) is 180 days after Notice To Proceed (NTP):

Item Completion Date

Item Calendar Days

Completion Date

Cumulative Calendar Days

Design Notice To Proceed 0 0

CONTRACTOR schematic/SD2 submittal documents, topographic and geotechnical surveys

50 50

VA review, CONTRACTOR revisions, VA approval

10 60

CONTRACTOR CD2/100%

construction documents Not

Required

15 75

VA review, comment resolution 10 85

CONTRACTOR Construction 95 120 180

As-built copies and electronic file transfer

After construction completion

8.0. PROJECT MEETINGS AND REVIEWS

8.1. Site Visits. Contractor shall coordinate with NCA PM and Cemetery Director as needed.

8.2 Project meetings. Contractor shall host and moderate progress meetings bi-weekly with the

NCA and applicable parties. If it is determined by the NCA Project Manager that project progress is hindered, project progress meetings will occur weekly at no additional cost to the government. Contractor shall invite attendees to meetings using Microsoft Outlook TEAMs

Meeting for Business or similar, and provide agenda prior to each meeting. Contractor shall attach agenda and other documents to be reviewed during meeting to meeting invites in

Microsoft Outlook. The agenda can be the meeting minutes from the previous progress meeting.

The Contractor shall host meetings, set up dates, times, location, and conference calls. Purpose of meetings is to discuss jointly such matters as procedures, progress, problems, scheduling, coordination, changes, discrepancies, and submissions. Contractor shall record meeting minutes, send to meeting attendees within two (2) business days after meeting, and attach updates to subsequent meeting invites in Outlook.

8.3. Reviews. All comments and changes shall be coordinated through the NCA Project

Manager. If the Contractor makes changes or modifications based on comments from VA entities other than the Project Manager, the Contractor is at risk and at their own expense will revise the changes. The VA will review each submittal and return comments to the Contractor in accordance with the schedule. Contractgor must respond in writing to all comments within one week of receipt of VA comments. Subsequent work shall reflect outcome of review and changes made based on VA comments. Contractor will work directly with NCA Project Manager to determine where conflicts occurs among respondents. Late comments following review period or comments on elements shown in a previous submission will be examined on a case by case basis for impact on scope and schedule.

9. APPENDICES

See following appendices for supporting information to this scope of work:

9.1. APPENDIX A: SPECIFICATIONS FOR SITE SURVEY

9.2. APPENDIX B. CRITERIA FOR SUBSURFACE (GEOTECHNICAL) INVESTIGATION

9.3. APPENDIX C: STORAGE BUILDING CONCEPTUAL DESIGN DRAWINGS

APPENDIX A. SPECIFICATIONS FOR SITE SURVEY

1.0. GENERAL

1.1. The purpose of the site survey is to develop base information of the site for design and construction of the proposed cemetery.

1.2. A licensed professional surveyor, registered in the State the site is located (hereinafter referred to as “Surveyor” or "CONTRACTOR") will perform and furnish all surveying and professional services, labor, materials, equipment, and fees necessary to provide a Topographic, Utility and Landscape Survey as hereinafter specified. Incident to such services, the CONTRACTOR shall do all fieldwork necessary to determine accurately the physical conditions existing on the site and shall obtain requisite information from the land records. Primary work includes but is not limited to the location of existing grades (1’ contours), all surface features including buildings, streets, etc.; utilities; and plant material.

2.0. PROJECT LIMITS: The area to be surveyed shall include the proposed cemetery site, the proposed adjacent pavements, and limited adjacent areas. Unless otherwise indicated or approved by VA, the survey limits shall extend to a minimum of 20 feet beyond the proposed construction area. The survey shall locate and identify all natural and man-made site features as described in the specifications below.

3.0. SUBMITTAL REQUIREMENTS

3.1. All survey drawings sheets shall use the standard VA/NCA title block. Sheets will have the title block completed with correct information. Sheet size is 30” x 42”.

3.2. All drawings shall be bound, along the left margin, into sets in accordance with NCS sequencing. The binding must not obscure any information on the drawings.

3.3. The CONTRACTOR shall supply all drawings in AutoCAD format in accordance with the United States National CAD Standard, Version 6.0 © National Institute of Building Sciences 2014. The standard includes presentation graphics, level/layer assignments, electronic file naming and standard symbology. Numbering and sequencing of sheets shall adhere to the NCS conventions. These standards are available at the Internet website:

http://www.nationalcadstandard.org/. Field notes, calculations, and supporting records shall be submitted to the VA Contracting Officer upon completion of the work.

3.3.1. The external label for the electronic submittal shall contain at a minimum:

a. VA Project Number

b. Format and version of the operating system software used

c. Name and version of utility software used for preparation (e.g., compression/decompression, if applicable) and copying files to media

d. Sequence number of the digital media

e. A list of the filenames on the digital media, as space on the label permits.

4.0. BASE MATERIALS: The surveyor should incorporate boundary survey information previously obtained by the Department of Veterans Affairs and contained in data supplied to the

CONTRACTOR.

5.0. TOPOGRAPHIC, UTILITY, & LANDSCAPE SURVEY

5.1. GENERAL

5.1.1. Seals: The Surveyor shall affix his registration seal and signature to all final drawings.

5.1.2. Certification: All final site survey drawings shall bear the following certification adjacent to the Surveyor’s seal and signature:

“I hereby certify that all information indicated on this drawing was obtained or verified by actual measurements in the field, and that every effort has been made to furnish complete and accurate information.”

5.1.3. Legends: The final survey shall include a legend consisting of suitable weighted lines and symbols designating standard boundary and topographic features, facilities, and utilities, etc. A legend of symbols shall be provided on each survey sheet.

5.1.4. Drawing Scale: The scale of the final plans shall be 1”=30’-0”. All plans shall show a scale of drawing, bar scale, and direction of true north. When more than one continuous plan is required, match lines shall identify adjoining plans. Each match line shall be referenced to the adjacent corresponding plan. Drawings using match lines must not overlap information. All information must stop at the match line and resume at the corresponding match line. A small key drawing shall be included on each plan illustrating the relationship of the sheet to the entire site.

5.1.5. Overall Site Plan: A site plan shall be submitted on a single sheet at the largest standard engineering scale that allows the entire project site to fit on the standard drawing sheet. The overall site plan shall show as much as practical the information contained on the multiple sheets, or shall show a reduced level of detail to clearly illustrate significant features.

5.1.6. Vertical Control: Vertical control shall be based on a USC&G, state, or local vertical datum, preferably NAD 27 or 83 datum, as approved by the Contracting Officer. The location and description of benchmarks shall be noted on the plans and tied together into a control plan.

The control plan shall be illustrated on an overall plan of the survey.

5.1.7. Contour Interval: Contours shall be indicated by broken lines, drawn at one-foot (1') intervals or otherwise required and approved interval.

5.1.8. Site Restoration & Clean Up: The Surveyor shall leave the project area in a neat and clean condition at all times. Any damages (including ruts made by equipment) caused by the Surveyor shall be repaired in a timely and efficient manner to the satisfaction of the Contracting Officer.

5.1.9. Aerial Photographs: Provide VA with copies of all aerial photographs if used in the preparation of the survey.

5.2. DETAILED REQUIREMENTS

5.2.1. Bench Marks: Benchmarks shall be installed where none exist, and shall be of a usual and customary standard for the project locality, as approved by the Contracting Officer.

5.2.2. Boundary Lines: Boundary lines shall be illustrated by length, bearing, interior angles, radii, offsets, and points of tangency, as appropriate or available, on found boundary information.

5.2.3. Other Lines: Illustrate all known zoning setbacks, restriction lines, easements, and rights-of-way (ROW).

5.2.4. Roads & Walks: Illustrate the location, alignment and dimension of all roads, curbs, walks, parking and paved areas. Road centerlines shall be indicated with true bearings and by stationing on centerlines if found or available. Curves shall be described by designating the points of curvature and tangency by station. All curve data shall be included as well as the locations of radius and vertex points. Double lines shall be used to designate road curbs. Note the type of pavement for all highways, streets, roads, walks and other surfaces. Note the legal and common names of roads. Show the direction of travel on existing one-way or restricted roadways.

Illustrate existing parking lot striping and handicapped designated parking spaces, aisles and ramps.

5.2.5. Contours Crossing Roadways: When crossing roads, contour lines shall clearly illustrate crown, grade, and height of curbs. Spot elevations shall be shown on approximate 50-foot centers along the centerline of roads, edges of roads and at the bottom and top of curbs.

5.2.6. Ownership and Jurisdiction: Identity the owner, or organization with jurisdictional responsibility, for all adjacent properties, roadways, easements, ROW, restrictions, covenants, etc.

5.2.7. Future Modifications & Improvements: Report all known proposed modifications to the property and adjacent properties to the Contracting Officer. Illustrate future modifications and improvements (i.e.: street widening, sewer or easement extensions, adjacent development, etc.)

where appropriate, and as directed by the Contracting Officer.

5.2.8. Prominent Site Features & Structures: Provide the location, dimensions and elevations of all prominent site features including buildings, fences, gates, walls, pavement areas, signs, ramps, drainage facilities, and monuments. Illustrate all other prominent landscape features such as gravesite spoil and borrow areas, excavations, rock outcroppings, overhangs, faults, springs, and steep slope areas. Where slopes exceed 25%, contour intervals of two feet will be considered.

5.2.9. Surface Elevations: Spot elevations shall be provided on an approximate 50-foot minimum grid pattern, and at all other appropriate locations where site features, structures, or utilities require greater detail to illustrate existing conditions. Provide spot elevations (to the nearest tenth of a foot on pavements) at the top and bottom of abrupt changes in grade.

5.2.10. Underground and Overhead Utilities: Locate all overhead and visible underground services, utilities, utility poles, light standards, irrigation systems (including sprinkler heads), sewer manholes and inlets, fire and water hydrants, valve boxes, etc. Locate and indicate the type and size of all visible pipes and other utility system elements. Identify the visible system source or origin, the direction of flow, out-fall, noted or obvious pressure level, etc. Locate the invert and inlet elevations of all manholes, catch basins, inlets, culverts, and headwalls, where it is safe and practical to do so.

Note: The Surveyor, or the CONTRACTOR, shall alert the Contracting Officer of the need for underground utility survey, by a professional utility surveyor where design conditions appear to warrant additional detail.

5.2.11. Trees & Shrubs: Locate and identify all freestanding trees of 3” caliper and larger by botanical and common names and by trunk caliper. Locate all trees of 15” caliper within wooded areas. Illustrate the perimeters of all shrubbed and wooded masses, ground cover, and plant beds.

Describe the predominant vegetation located within these outlines, if known. Indicate the height and diameter of freestanding shrubs. Identify turf and lawn areas. Locate major hedge lines and delineate trunks sizes and locations.

5.2.12. Water Bodies and Flood Plains: Illustrate all watercourses and bodies, including any flagged wetlands defined by the CONTRACTOR. The CONTRACTOR shall provide the Surveyor with information and illustrate the limits of any 100-year flood plain areas, as delineated on FEMA maps, on the final survey drawings.

5.2.13. Location Of Borings and Grave Test Pits: The Surveyor shall locate and stake in the field, and illustrate the location of all borings and test pits on the final survey drawings.

APPENDIX B. CRITERIA FOR SUBSURFACE (GEOTECHNICAL) INVESTIGATION

1. The purpose of subsurface investigation for the project is to determine the suitability of the proposed site for construction of the new cemetery and associated development.

2. A site reconnaissance will be made by a licensed geotechnical engineer to locate any surface conditions which would indicate specific areas of concern toward building the proposed structure(s). The geotechnical engineer shall be responsible for obtaining all necessary clearances from the Department of Veterans Affairs and all agencies and utility surveyors having facilities in the vicinity of the work.

3. Make subsurface test borings in a quantity and location to be determined by the CONTRACTOR. These locations will be staked in the field and elevations marked. A digital site plan will be utilized for the report and other exhibits.

4. Borings shall be carried to a depth as determined by the CONTRACTOR based upon site specific conditions.

5. The CONTRACTOR shall perform Standard Penetration Test in accordance with ASTM- D1586.

6. Laboratory examination/verification and testing shall be made of the representative portions of the samples to establish moisture content, density, Atterberg limits, grain size and distribution, unconsolidated triaxial compression and unconfined compressive strength as applicable to the soil type encountered.

7. Chemical analysis shall be performed to determine if site conditions exist which might be detrimental to buried concrete, steel, cast iron, or ductile iron, such as the presence of sulfates or carbon dioxide.

8. Soils Report: The results of the subsurface investigation and related testing, together with interpretations, discussions, and foundation recommendations shall be presented in the form of a detailed soil report. Foundation and soils investigation shall be conducted in conformance with chapter 18 of the IBC. The report shall include items noted in IBC1802.6 and the following at a minimum:

a. A boring location plan showing the exact location of each boring with reference to the project.

b. Boring profile showing:

i) Ground elevations.

ii) Classification of soils encountered with depth.

ii) Detailed description of any fill material encountered.

iv) Ground water elevation at least 24 hours after boring is completed.

v) Rock classification and elevation of bed rock (if applicable).

vi) Number of blows required for each 6 in.

c. Comment on applicable foundations to support the proposed structure and determine the allowable soil bearing value at the recommended depth. Discuss the influence of water table on design values. If deep foundations are recommended, include the allowable skin friction and bearing values for the acceptable deep foundations.

d. If the use of deep foundations is warranted, recommendations shall include installation and testing requirements. Potential construction problems associated with deep foundations, suggested installation methods and equipment shall also be discussed. Criteria for lateral load shall be discussed in the report.

e. Recommend the value of active and passive soil pressures on structures retaining earth including both segmental and cast in place retaining walls.

f. Determine depth required for protection from frost.

g. Site excavation methods, equipment and difficulties anticipated during excavation shall be discussed. Include expansion and consolidation volume percentages. Report recommendations to address compaction, trench backfill, sub-surface drainage, unstable cut slopes, setbacks, construction during wet weather, and trenches.

h. Recommendations for site improvements, pavement cross-sections, walkway cross-sections, ground water control, and treatment of in-place soils for the support of slab on grade.

9. Perform tests as required to comment on the control of ground water during the construction phase and for the completed building. Provide specific methods and conceptual layout for any dewatering that may be required to facilitate construction along with order of magnitude estimates for dewatering.

10. Include within the report any other factors, e.g. underground utilities, which could influence the design of the proposed construction.

APPENDIX C: STORAGE BUILDING CONCEPTUAL DESIGN DRAWINGS

END OF DOCUMENT

Building Number

Project Number

Drawing Number o n e e ig h th in c h o n e fo o t 1

B

A

C

D

E

F th re e in c h e s o n e fo o t o n e a n d o n e h a lf in c h e s o n e fo o t o n e in c h o n e fo o t th re e q u a rt e rs in c h o n e fo o t o n e h a lf in c h o n e fo o t th re e e ig h th s in c h o n e fo o t o n e q u a rt e r in c h o n e fo o t

VA FORM 08-6231

1 2 3 4 5 6 87 9

F

E

D

C

B

A

97 8654321

817CM3020

01/23/2024

CROWN HILL

NATIONAL CEMETERY - PHASE 1

INDIANAPOLIS, INDIANA

Drawing Title

Approved: Project Director

Project Title

Date

Location

Checked Drawn

NATIONAL CEMETERY

ADMINISTRATION

DESIGN AND

CONSTRUCTION

SERVICE

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A2-100Checker Author

Site Plan

STORAGE

MARK REVISION DATE

CLIN 1. Install new pedestrian gate and replace vehicular wing gate arm & motors

CLIN 3. Construct new storage building and gravel access

CLIN 2. Install two (2) new CCTV security cameras and fiber from main IT room to new storage building

28' - 5"

ROOF LINE ABOVE

TYP.

3'

6"

DRIVEWAY

RIDGE VENT (X2)

42' - 8"

FINISHED FLOOR

0"

2' - 9"

Building Number

Project Number

Drawing Number o n e e ig h th in c h o n e fo o t 1

B

A

C

D

E

F th re e in c h e s o n e fo o t o n e a n d o n e h a lf in c h e s o n e fo o t o n e in c h o n e fo o t th re e q u a rt e rs in c h o n e fo o t o n e h a lf in c h o n e fo o t th re e e ig h th s in c h o n e fo o t o n e q u a rt e r in c h o n e fo o t

VA FORM 08-6231

1 2 3 4 5 6 87 9

F

E

D

C

B

A

97 8654321

817CM3020

01/23/2024

CROWN HILL

NATIONAL CEMETERY - PHASE 1

INDIANAPOLIS, INDIANA

Drawing Title

Approved: Project Director

Project Title

Date

Location

Checked Drawn

NATIONAL CEMETERY

ADMINISTRATION

DESIGN AND

CONSTRUCTION

SERVICE

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A2-101BJB

STORAGE FLOOR PLAN, ROOF PLAN, FRONT

ELEVATION AND SIDE ELEVATION

STORAGE

1/4" = 1'-0"A2-101

1 STORAGE BUILDING FLOOR PLAN

1/4" = 1'-0"A2-201

2 STORAGE BUILDING ROOF PLAN

PLAN NORTH

ROLL UP

METAL DOOR

1/4" = 1'-0"

3 FRONT ELEVATION

1/4" = 1'-0"

4 SIDE ELEVATION

MARK REVISION DATE

FINISHED FLOOR

0"

T.O. FRAMING

13' - 6"

B.O. LIMESTONE BAND

10' - 0"

A2-301

A2-301

A D EC

PREFINISHED

METAL RIDGE VENT

PREFINISHED METAL

SNOW GUARD

A2-501

TYP.

Building Number

Project Number

Drawing Number o n e e ig h th in c h o n e fo o t 1

B

A

C

D

E

F th re e in c h e s o n e fo o t o n e a n d o n e h a lf in c h e s o n e fo o t o n e in c h o n e fo o t th re e q u a rt e rs in c h o n e fo o t o n e h a lf in c h o n e fo o t th re e e ig h th s in c h o n e fo o t o n e q u a rt e r in c h o n e fo o t

VA FORM 08-6231

1 2 3 4 5 6 87 9

F

E

D

C

B

A

97 8654321

817CM3020

01/23/2024

CROWN HILL

NATIONAL CEMETERY - PHASE 1

INDIANAPOLIS, INDIANA

Drawing Title

Approved: Project Director

Project Title

Date

Location

Checked Drawn

NATIONAL CEMETERY

ADMINISTRATION

DESIGN AND

CONSTRUCTION

SERVICE

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STORAGE ELEVATION

STORAGE

1/2" = 1'-0"

3 SOUTH ELEVATION

GENERAL NOTES - ELEVATIONS

T.O. FRAMING

13' - 6"

A2-301

1 2 3 4

LIMESTONE VENEER (X1)

PROJECTING LIMESTONE

BAND (X1)

INSULATED METAL

DOOR AND FRAME (X10)

PRE-FINISHED

METAL RIDGE VENT

STAINLESS STEEL CLEANOUT

TO DOWNSPOUT BOOT, TYP.

MODIFY STAINLESS STEEL

TRIM TO FIT INTO REDUCED

SPACE ADJACENT TO STORAGE

METAL SNOW GUARD

T.O. LIMESTONE BAND

10' - 8"

6"x 4" PREFINISHED METAL DOWNSPOUT (X4)

TO CAST STAINLESS STEEL BOOT

Building Number

Project Number

Drawing Number o n e e ig h th in c h o n e fo o t 1

B

A

C

D

E

F th re e in c h e s o n e fo o t o n e a n d o n e h a lf in c h e s o n e fo o t o n e in c h o n e fo o t th re e q u a rt e rs in c h o n e fo o t o n e h a lf in c h o n e fo o t th re e e ig h th s in c h o n e fo o t o n e q u a rt e r in c h o n e fo o t

VA FORM 08-6231

1 2 3 4 5 6 87 9

F

E

D

C

B

A

97 8654321

817CM3020

01/23/2024

CROWN HILL

NATIONAL CEMETERY - PHASE 1

INDIANAPOLIS, INDIANA

Drawing Title

Approved: Project Director

Project Title

Date

Location

Checked Drawn

NATIONAL CEMETERY

ADMINISTRATION

DESIGN AND

CONSTRUCTION

SERVICE

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STORAGE ELEVATIONS

STORAGE

1/2" = 1'-0"

1 WEST ELEVATION

EXTERIOR FINISH SCHEDULE

MARK COMPONENT MANUFACTURER * COLOR

X1 LIMESTONE - NATURAL

X2 STANDING SEAM METAL ROOF AND SNOW GUARDS - BLACK

X3 RIDGE VENT - BLACK

X4 GUTTERS, DOWNSPOUT, AND LEAF GUARD - BLACK

X5 ALUMINUM WINDOW UNITS - BLACK

X6 ALUMINUM FRAMED ENTRANCES AND STOREFRONTS - BLACK

X7 LOUVERS - STAINLESS STEEL

X8 MORTAR - NATURAL

X9 TRIM, FLASHING DRIP EDGE, AND FASCIA - BLACK

X10 HOLLOW /INSULATED METAL DOOR BLACK

23' - 0"

3'

6"

8' - 6" 8' - 0" 8' - 6"

OPEN AREA OPEN AREA

CEREMONIAL WALL

BEYOND

OPEN AREA

2'

0" 2'

0"

2'

0" 2'

0"

5'

6"

13' - 6"

1' - 4"

CEREMONIAL

LIMESTONE WALL

WITH MILITARY

SEALS BEYOND -

REFER TO

ELEVATION

3/A2-203

25' - 0"

T.O. LIMESTONE BAND

10' - 8"

27' - 4 3/4" 6' - 11"

8"6' - 11"6' - 11"6' - 11"6' - 11"7' - 7"

2'

0" 8'

0"

36' - 0"

OPEN AREAOPEN AREAOPEN AREAOPEN AREAOPEN AREA

STORAGE

BEYOND

4"

4" 2' - 0"

2' - 0" 5' - 2 3/8" 2' - 0"

2' - 0" 5' - 2 3/8" 4"

7' - 6 3/8"

4"

FINISHED FLOOR

0"

B.O. LIMESTONE BAND

10' - 0"

PILASTER

1' - 4" 6' - 8"

PILASTER

1' - 4"

2' - 6" 1' - 4" 6' - 8" 1' - 4"

DOOR OPENING

TO STORAGE

2'

0" 2'

0"

2'

0" 2'

0"

2'

0"

27' - 4 3/4" 6' - 11"

8"6' - 11"6' - 11"6' - 11"6' - 11"7' - 7"

2'

0"

36' - 0"

OPEN AREAOPEN AREAOPEN AREAOPEN AREAOPEN AREA

STORAGE

BEYOND

T.O. LIMESTONE BAND

10' - 8"

1' - 4" 3' - 8" 2' - 10"

PILASTER

1' - 4" 6' - 8"

PILASTER

1' - 4" 2' - 10" 3' - 8" 1' - 4"

4" 2' - 6" 1' - 4" 6' - 8" 1' - 4" 7' - 8"

DOOR OPENING

TO STORAGE

4" 1' - 0"1' - 0"

2'

8" 2'

0"

2'

0" 4'

0"

25' - 0"

8' - 6" 8' - 0" 8' - 6"

OPEN AREAOPEN AREA

13' - 6"

Building Number

Project Number

Drawing Number o n e e ig h th in c h o n e fo o t 1

B

A

C

D

E

F th re e in c h e s o n e fo o t o n e a n d o n e h a lf in c h e s o n e fo o t o n e in c h o n e fo o t th re e q u a rt e rs in c h o n e fo o t o n e h a lf in c h o n e fo o t th re e e ig h th s in c h o n e fo o t o n e q u a rt e r in c h o n e fo o t

VA FORM 08-6231

1 2 3 4 5 6 87 9

F

E

D

C

B

A

97 8654321

817CM3020

01/23/2024

CROWN HILL

NATIONAL CEMETERY - PHASE 1

INDIANAPOLIS, INDIANA

Drawing Title

Approved: Project Director

Project Title

Date

Location

Checked Drawn

NATI…