36C78624B0001.docx

36C78624B0001

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C78624B0001 X 10-02-2023 Funds Assurance

909CM3028, 909CM3029

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 Department of Veterans Affairs National Cemetery Administration Contracting Services claude.humphrey@va.gov

Claude Humphrey 708-202-8387 Ext. 77051 Renovate and Expand Maintenance Bldg 3001 and Repair and Repave Asphalt Roads at Fort Custer National Cemetery The Department of Veterans Affairs, National Cemetery Administration has a requirement for a Firm Fixed Price (FFP) contract for a Contractor to provide all Management and Supervision, Labor, Equipment, Material, Supplies, etc., necessary and required to Renovate and Expand Maintenance Bldg 3001 and Repair and Repave Asphalt Roads at Fort Custer National Cemetery as defined and described in accordance with applicable Local, State and Federal laws and regulations in accordance with the Terms and Conditions, Scope of Work, Specifications and Drawings herein.

This Invitations for Bids (IFB) procurement opportunity is 100% Set-Aside for Service-Disabled Veteran-Owned Small-Business, (SDVOSB) firms; Authority 38 U.S.C. 8127 (Public Law 109-461).

Bidders must be SBA VetCert verified prior to submitting a bid in accordance with VAAR 819-7003(B) AND FAR PROVISION 52.204-7(a).

Bidder must represent that it is a SDVOSB concern under NAICS code assigned to this acquisition and is SBA VetCert verified for eligibility in the https://veterans.certify.sba.gov/

- database.

In accordance with VAAR 819.7003 (b), SDVOSB firms must be verified in the SAB VetCert database, https://veterans.certify.sba.gov

Prospective bidders must also be registered in Vendor Information Pages (VIP) at https://www.vip.vetbiz.va.gov/ Vets 4212 at https://www.dol.gov ; and System for Award Management (SAM) at https://www.sam.gov/SAM at the time of Bid submission and at time of award.

The Product / Service Code is

Z2QA

– Repair or Alteration of Restoration of Real Property (Public or Private).

The North American Industry Classification System code is 237990

- Other Heavy and Civil Engineering Construction.

The Size Standard for this procurement is $45 million dollars.

The Magnitude of Construction range for this procurement isestimated to be between $1,000,000 and $5,000,000.

There is an organized pre-bid site visit scheduled. See 52.236-27 Site Visit for detailed site visit information.

Interested Bidders are strongly encouraged to attend the Pre-Bid Site Visit Conference.

Interested bidders will be required to furnish a Bid Bond; and the awarded Contractor will be required to provide Performance and Payment Bonds.

Requests for Information (RFI) must be sent in writing to the Contracting Officer. See section A.3 8 QUESTIONS

X X 52.211-10 X

4PM

CST

02-29-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Base Bid CLIN 001: $ __________________________ Base Bid CLIN 002: $ __________________________ Grand Total Base Bid Option I Bid CLIN 003: $ __________________________ Option II Bid CLIN 004: $ __________________________ Grand Total Bid (Base plus Option CLINS) 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900 X Claude Humphrey

VA-NCA-2023-0006

Table of Contents

A.3 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individual(s):

a. CONTRACTOR: _____________________

Unique Entity ID: _____________________ DUNS Number: _____________________ Contact Person: _____________________ Telephone #: _____________________ e-Mail Address: _____________________ Tax Identification Number: _____________________ NOTE: Starting Monday, April 4, 2022, the new Unique Entity ID from SAM.gov will be the official, Federal Government-wide identifier used for Federal contract awards.

b. GOVERNMENT: Contracting Officer (36C786) Department of Veterans Affairs, National Cemetery Administration Contracting Service 18434 Joplin Road Triangle, VA 22172

2. CONTRACTOR REMITTANCE ADDRESS: Effective January 1, 1999, all payments by the Government to the Contractor will be made in accordance with Federal Acquisition Regulation (FAR) Clause 52.232-34, Payment by Electronic Funds Transfer. Contractor must be registered in the System for Award Management (SAM) database in accordance with FAR Clause 52.212-1(k).

3. INVOICES: Invoices shall be submitted within ten (10) business days after performance and acceptance of services and must include the VA Project Number, Contract Number, Purchase Obligation Number, Dates of Service, Detailed description of the services provided and Total Amount Due. Payment for services provided under the terms of this contract will be made in arrears, within thirty (30) calendar days, upon receipt of properly executed invoice(s) in accordance with:

· 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

· UPON ACCEPTANCE OF SERVICES

· In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with OB10 e-Invoicing network, for submissions of all electronic invoices to VA. OB10 electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with OB10 by submitting an email to VA.Registration@ob10.com or calling 1-877-752-0900 option 2 for Enrollment.

· Contractor shall submit an electronic invoice within ten (10) business days after performance and acceptance of services to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.tungsten-network.com/Login.aspx . For questions regarding the submission of VA electronic invoices, OB10 customer service may be contacted at 1-877-489-6135.

· All invoices shall reference the vendor’s name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity provided, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

· For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov

4. GOVERNMENT INVOICE ADDRESS: All invoices from the Contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 “Electronic Submission of Payment Requests.” to the following web address: http://www.fsc.va.gov/einvoice.asp.

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUESTS.

For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@ob10.com <http://VA.Registration@ob10.com/>

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov <http://va.gov/>

5. CONTRACT AUTHORITY: The Contracting Officer acting within the scope of the contract and his/her duties and responsibilities is the only person authorized to approve changes or modify any of the requirements of this request. The Contractor shall communicate with the Contracting Officer on all matters pertaining to Contract Administration. Only the Contracting Officer is authorized to make commitments or issue changes that affect pricing, quantities or quality of performance, delivery terms and conditions, or the term of the contract.

6. CONTRACTING OFFICER’S REPRESENTATIVE: Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Contracting Officer will designate a Contracting Officer’s Representative (COR) for the project, of which all work coordination shall be made through the COR. The Contractor shall be provided a copy of the COR’s Delegation of Authority letter outlining the scope of the COR’s duties and responsibilities. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer.

7. SUBMITTAL OF BIDS: A public bid opening will occur by telephone conference using the following:

Call Line: 872-701-0185 Conference ID: 551 053 878#

0. All bids shall be submitted electronically via email to the attention of the Contracting Officer at his/her respective Government’s email address.

0. All Interested Bidders should register on the Department of Veterans Affairs eCMS Vendor Portal at https://www.vendorportal.ecms.va.gov.

0. Bidders who require registration shall proceed to the Vendor Portal’s Login section and shall click on Request a user account to register. In the event an interested bidder is unable to submit a bid through the Department of Veterans Affairs eCMS Vendor Portal domain, prior to the bid closing date, contact the VAAS helpdesk at 1-877-634-3739, or via email at VA.Acquisition.Systems@va.gov.

0. DO NOT wait until the last day to submit bid documents. Bidders are highly encouraged to submit bid packages 3-4 hours in advance of the time specified to avoid system lock outs.

0. Document /transmittal naming convention. Solicitation number, Project Description, and Company name EXAMPLE: 36C78623B0022, _ Shrines, _ ABC 123 Corp.

0. Bid package shall be one (1) pdf document combining the following minimum required documents:

· Completed blocks 14-20c on the back of the SF 1442, ensuring full completion of all blocks;

· Completed Contract Administration Data sheet identifying the Company name and address, POC name, Phone number, eMail address, and Company’s Unique Entity ID / DUNS numbers;

· Completed Price/Cost Schedule;

· Completed Contractor Cost Estimate Worksheet;

· Completed, signed and attached SF30 Amendments (if applicable);

· Completed Past Performance sheet;

· Attached scanned digital copy of the Bid Bond (if applicable); (ensure to lightly darken raised seals)

NO FAX/ FACSIMILE SUBMITTED BIDS WILL BE ACCEPTED.

Bids shall be subject to the terms and conditions of the solicitation.

8. QUESTIONS: All questions regarding this solicitation must be submitted in writing (email is acceptable) to: Claude Humphrey (claude.humphrey@va.gov. Any prospective bidder desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing. No phone responses will be accepted. NOTE: All questions must reference the Solicitation number, Project number (if applicable) and the Description of the project in the Header or Opening Statement.

9. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM:

a. FAR 42.1502 directs all Federal agencies to collect Past Performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One (1) or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

b. The Past Performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

c. It is requested that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than thirty (30) calendar days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

d. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

e. Within sixty (60) calendar days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

1. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

2. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

3. All information provided should be reviewed for accuracy prior to submission.

4. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

5. Your response is due within sixty (60) calendar days after receipt of the CPAR. On day fifteen (15), the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

6. If you do not sign and submit the CPAR within sixty (60) days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

f. The following guidelines apply concerning your use of the past performance evaluation:

1. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

2. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

g. If you wish to discuss a Past Performance evaluation, you should request a meeting in writing to the CO no later than seven (7) calendar days following your receipt of the evaluation. The meeting will be held via telephone or other means during your sixty (60) calendar day review period.

h. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of Administration Data)

A.4 PRICE/COST SCHEDULE

Contractor shall provide and furnish all Management, Supervision, Labor, Materials, Parts and Equipment required to Provide/perform Renovation and Expansion of Maintenance Building 3001.

Period of Performance = One Hundred and Twenty-three (123) Calendar Days

Contractor shall provide and furnish all Management, Supervision, Labor, Materials, Parts and Equipment required to Repair and Repave Asphalt Roads in accordance with the Solicitation Design plans.

Period of Performance = One Hundred and twenty (120) Calendar Days

GRAND TOTAL BASE BID $ _______________

BID OPTION # 1

Contractor shall provide and furnish all Management, Supervision, Labor, Materials, Parts and Equipment required to Repair and Repave Asphalt Roads (Full depth pavement replacement and pavement mill and overlay along a portion of James B Eads Road in the vicinity of the Maintenance Facility and the northern loop of Fort Custer Drive).

Period of Performance = Sixty-on (61) Calendar Days

BID OPTION # 2

Contractor shall provide and furnish all Management, Supervision, Labor, Materials, Parts and Equipment required to Repair and Repave Asphalt Roads (Full depth pavement replacement and pavement mill and overlay along a portion of Chippewa Way and the southern loop of Fort Custer Drive.

Also, to include correction of drainage deficiencies in these areas).

Period of Performance = Sixty-one (61) Calendar Days

GRAND TOTAL $ ____________

All work/services performed must adhere to National Cemetery Administration standards and is to be in accordance with the Scope of Work, Specifications, Drawings, and Terms and Conditions described herein.

Contract ultimate Period of Performance Completion time is three hundred sixty-five (365) Calendar Days After issuance of the Government’s Notice to Proceed Notification.

NOTICE TO BIDDERS: An award will be made to the Lowest Responsive and Responsible bidder that submits the lowest overall bid (inclusive of Options). The Government reserves the right to award any or all options at its discretion at or after the award subject to available funding, within, but not more than ninety (90) calendar days after issuance of the awardee Notice to Proceed.

(End of Bid Schedule) Page 1 of Page 1 of

A.5 STATEMENT OF WORK

Renovate and Expand Maintenance Bldg 2001 / Repair and Repave Asphalt Roads Fort Custer National Cemetery

909CM3028 / 909CM3029

The Contractor will provide all Management, Supervision, Labor, Material, Parts, and Equipment necessary to Renovate and Expand the existing Maintenance Building and to Repair and Repave existing Asphalt Roads. The contract work includes but is not limited to General Conditions, General Construction, Structures, Alterations, Roads, Walks, Grading, Drainage, Landscaping, Irrigation, Structural, Architectural, Electrical, Utility systems, and all work necessary to provide the improvements as shown and described in the contract documents, Statement of Work, Specifications and Drawing, and in adherence to the National Cemetery Administration standards.

CLIN 001: 909CM3028 Renovate and Expand Maintenance Bldg 3001- Contractor will provide all Management, Supervision, Labor, Material, Parts, and Equipment necessary to renovate and expand the existing maintenance building. Work of the contract includes but not limited to general conditions, general construction, structures, alterations, roads, parking, walks, grading, drainage, mechanical, electrical, telecommunications and security work, utility systems, necessary removal of existing structures and construction and certain of other items in accordance with the drawing and specifications.

CLIN 002: 909CM3029 Repair and Repave Asphalt Roads - Contractor will provide all Management, Supervision, Labor, Material, Parts, and Equipment necessary to repair and repave existing asphalt roads. Work of the contract includes but not limited to general conditions, general construction, erosion and sediment control, paving, milling and overlay, curb and gutter repairs, and road reconstruction, paving, and construction and certain of other items in accordance with the drawing and specifications.

CLIN 003 - BID OPTION #1: Provide full depth pavement replacement and pavement mill and overlay along a portion of James B Eads Road in the vicinity of the Maintenance Facility and the northern loop of Fort Custer Drive.

Contractor will have sixty-one (61) calendar days to complete CLIN 003 BID OPTION #1 from the date of the executed contract Modification.

CLIN 004 - BID OPTION #2: Provide full depth pavement replacement and pavement mill and overlay along a portion of Chippewa Way and the southern loop of Fort Custer Drive. Also, to include correction of drainage deficiencies in these areas.

Contractor will have sixty-one (61) calendar days to complete CLIN 004 BID OPTION #2 from the date of the executed contract Modification.

1. SCOPE

Contractor shall inspect the grounds where the work is to be completed and ascertain the work deemed necessary and required to complete the work outlined herein, failure of the Contractor to fully inspect grounds prior to performing the work shall not relieve the Contractor from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

1. The Contractor shall submit an ‘After Inspection Report’ of Contractor’s findings, listing any deficiencies found and recommendations, to the Contracting Officer’s Representative (COR) and Contracting Officer for review and approval prior to commencing the work.

2. The report will include all aspects of the construction services needed to ‘Renovate and Expand Maintenance Bldg 2001, and to Repair and Repave Asphalt Roads’ at the Fort Custer National Cemetery as specified herein.

3. Prior to beginning any work, the Contractor shall survey the site and review the Statement of Work to determine the extent of the work.

4. The Contractor shall take all necessary precautions to avoid damages to existing items to remain in place, to be reused, or to remain the property of the Cemetery.

5. Any damaged items shall be repaired or replaced as approved by the COR.

6. The Contractor shall locate, tag and identify any utilities irrigation system piping, sprinkler heads, and other components and make all necessary adjustment or connections from the existing utilities and shall reroute any utility line, which may impact construction.

7. The Contractor shall grade the site within the construction limits to maintain proper site drainage; all ground surfaces shall be graded to provide runoff toward drains and/or swales.

8. The Contractor shall repair and restore any damage to roads, turf or surrounding area that occurs during construction.

All work shall be performed In Accordance With (IAW) the National Cemetery Administration (NCA) Master Construction Specifications (MCS) as indicated in herein.

All materials and layout of site will be pre-approved by COR before materials are ordered or work commences.

All work shall be performed in a professional workmanship like manner. All adjacent disturbed surfaces shall be repaired to the same quality standards of the existing work and shall also match the adjacent areas. At the completion of the work and upon satisfactory acceptance by the Government, the Contractor shall provide to the COR and Contracting Officer any applicable Operation and Maintenance Manuals, a certificate of Warranty / Guarantee that all work done under the contract shall be free from defaults, faulty materials or workmanship for a minimum of one (1) year from the date of final acceptance. Contractor hereby agrees to repair or replace deficiencies within the specified time frame by the direction of the COR or Contracting Officer at Contractor's own expense and shall be corrected to the satisfaction of the Government.

The work shall include full compliance with all related specifications requirements, including, but not limited to, the Contractor providing all requirements necessary permit(s). All work required to achieve these results shall be at the Contractor's expense with no additional costs to the Government.

1. SITE INVESTIGATION INSPECTION

Per FAR 52.236-3, Contractor should survey / inspect the site prior to submitting a bid/proposal/quote to be fully aware of the Scope of Services required and to adequately gather existing unit’s product information, model numbers and all necessary and matching standards and requirements. Contractor shall perform a ‘Site Investigation’ to verify the magnitude of all dimensions/measurements and site conditions before start of the work or the ordering of any equipment, parts and or materials. Failure to do so shall not relieve the successful offeror from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

Contractor shall submit an ‘After Inspection Report’ of Contractor’s findings, listing each respective deficiencies found and recommended repair/work solutions to the COR and Contracting Officer for review and approval prior to commencing work.

Any electrical work shall be in accordance with the latest edition of the National Electrical Code (NEC) and local building codes. Failure to do so shall not relieve the Contractor from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

1. MATERIAL SUBMITTALS

All submittals, samples, etc., called for by the specification requirements shall be approved by the COR and/or the Contracting Officer before any work associated with or required by said submittal, samples, etc., is to begin. The Contractor shall prepare and submit all submittals as specified in the contract or as requested by the COR and/or the Contracting Officer.

0. Be advised and reminded that the COR cannot approve submittals that would result in a change to the contract terms or conditions, or that would affect a cost or time change; The Contracting Officer is the only person authorized to approve and issue supplemental agreements, change orders, stop order, modifications, payments, etc., on the Government behalf.

The Contractor must acquire the COR’s approval once materials has been approved to start the work.

All work shall be performed in a professional workmanship like manner, adhere to VHA and NCA standards, be done in strict accordance with the requirements set forth herein, manufacturer’s requirements, installation guidelines; and be in accordance with applicable Federal, State and Local codes and regulations; inclusive of applicable OSHA Construction Safety Guidelines.

1. SPECIFICATIONS AND DRAWINGS DISCREPANCIES

In the case of any differences between the Statement of Work, Specification and/or Drawings, the specifications will prevail and govern over the Statement of Work and/or Drawings. Any Statement of Work, Specification and/or Drawings discrepancies should be brought to the immediate attention of the Contracting Officer and COR for clarification. Any errors or omissions in the Statement of Work, Specification and/or Drawings must be provided promptly to the Contracting Officer and COR, but in no case later than the start of related work.

1. CONSTRUCTION PROGRESS PHOTO DOCUMENTATION

During the construction through completion, Contractor shall provide photographic documentation of construction progress and at selected milestones per the Contracting Officer and/or the COR. The photos shall meet the following qualifications:

a. Digital image shall be taken with a professional grade camera with minimum size of 6 megapixels (MP) capable of producing 200x250mm (8 x 10 inch) prints with a minimum of 2272 x 1704 pixels and 400x500mm (16 x 20 inch) prints with a minimum 2592 x 1944 pixels.

b. Before construction services work, the area, building, adjacent streets, roadways, parkways, driveways, curbs, sidewalks, landscaping, adjacent utilities and adjacent structures surrounding the site shall be photo documented. Overlapping photographic techniques shall be used to ensure maximum coverage.

c. If site work or area preparation is extensive, this documentation may be required immediately before construction services work begins and at several pre-determined intervals during work commencement.

Photography of employees, visitors, volunteers, and others on NCA premises is strictly prohibited. Photographing of NCA premises (buildings, grounds, property, site) is allowed ONLY with written permission from the COR.

1. PERIOD OF PERFORMANCE

The Contractor shall complete all work including submittals, reviews, quality control, repair/construction services, punch list corrections, clean up, invoicing and closeouts documentation submittal within three hundred sixty-five (365) calendar days from issuance of the Government’s Notice to Proceed.

The Contractor shall develop and provide the Contracting Officer with a Project Schedule and Cost Schedule within ten (10) calendar days of Government issuance of the Notice to Proceed.

1. WORK HOURS

Normal construction services work hours for this project shall be 7:30 a.m. to 4:00 p.m., CST Monday through Friday, excluding Saturday, Sunday, and Federal Holidays. Contractor work hours may be modified only by written approval of the Contracting Officer, at no additional cost to the Government.

The Contractor shall coordinate with the COR to establish a work schedule and to ensure that no work is being performed at the immediate site of a scheduled interment or ceremony. The Contractor shall be responsible for ensuring that no contract work causes any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised.

The Contractor may request authorization in advance from the Contracting Officer to work outside of normal service hours at no additional cost to the Government. Written Authorization must be pre-approved in advance and prior to working and is at the sole discretion of the Contracting Officer.

Contractor, Contractor’s employees and sub-contractors must check-in with the COR, daily, upon arrival at the Fort Custer National Cemetery prior to beginning any work and prior to departing the facility/property after the day’s work is completed.

1. HOLIDAYS

The following federal holidays are observed:

· New Year's Day - January 1

· Inauguration Day (DC Metropolitan Area Only) - January 20 every 4 years

· Martin Luther King's Birthday - 3rd Monday in January

· President's Day - 3rd Monday in February

· Memorial Day - Last Monday in May

· Juneteenth- June 19

· Independence Day - July 4

· Labor Day - 1st Monday in September

· Columbus Day - 2nd Monday in October

· Veterans Day - November 11

· Thanksgiving Day - 4th Thursday in November

· Christmas Day - December 25

And any other holiday proclaimed by the President as a Federal Holiday. When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a holiday.

1. CONTRACTOR QUALITY CONTROL

The Contractor’s Site Superintendent will:

1. be on site, at all times, whenever work is being performed by Contractor or subcontractors’ employees, to ensure adequately supervision and communication;

1. review and approve submittals;

1. inspect the quality of work performed; and

1. certify the completed work for payment and other purposes.

Note that there may be infrequent stoppages in work at the order of the Contracting Officers Representative (COR) due to burial services being conducted in the area. Contractor will meet with COR at the start of each workday to ensure that no construction activities will interfere with burials on that specific day.

1. CONTRACTOR'S RESPONSIBILITIES

The Contractor will be responsible for ensuring that all work is done in a manner that safeguards NCA visitors, employees, and the public. Contractor will be responsible for and obtain all necessary licenses and/or permits required to perform the work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees' fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the State of Michigan.

1. NATIONAL CEMETERY ADMINISTRATION DIGNITY STANDARDS

1. Every action by contractor personnel at a National Cemetery must be performed with the special care, reverence, dignity, and respect that acknowledge the cemetery as the final resting place that commemorates the service and sacrifice those service members, Veterans, and their families made for our Nation. Critically important is the awareness, required of the contractor employees, of the remains buried in the grounds where the work is performed.

The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

0. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them. Contractor personnel should use tools approved by the Contracting Officer Representative (COR), such as shovels, pry bars or pinch bars to lift flat markers out of the ground; pickaxes are not an acceptable tool.

0. No tools, equipment or other items will be placed or leaned on headstones or markers. Once headstones/markers are removed from the socket, do not place on dirt piles or mud; they should be carefully placed on each associated gravesite and protected in such a way as to prevent any soiling and be out of the way of any other work.

0. Headstones shall be removed from their sockets using wooden and/or metal clamps. If metal clamps are used, the area that contacts the headstone must be protected with a rigid fabric that will prevent damage to and marking of the headstone. Clamps may be attached to a skid steer loader (i.e., Bobcat®) or similar machine to extract the headstone from the socket. When headstones are removed from their sockets, they shall be carefully stored on each associated gravesite; do not lean headstones against each other. Use care not to scratch or damage headstones in any manner. The headstones shall be laid with front inscription side up while the headstone is lying horizontally on the ground. The headstone shall be protected from direct ground contact while lying horizontally. The protection method shall be as approved by the COR and shall be free of deterioration in weather. An approved method is to support each headstone with two (2) wooded 4X4’s. Alternate methods can be approved. Cardboard shall not be used.

Wood or other suitable appropriate and attractive material shall be used to keep the headstones from contact with the soil while lying horizontally during the construction period. This also shows respect towards the families visiting the gravesites and the remains that are buried.

0. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

0. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (i.e., casket or urn), or outer burial container, the Contractor must contact the COR, Director/Assistant Director, and Contracting Officer for guidance.

1. Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, and Contracting Officer for guidance or resolution.

1. The Contractor is required to discuss the guidance with their employees and have each employee sign a statement of compliance and deliver the signed statement to the COR before work may begin.

1. STANDARDS OF EMPLOYEE CONDUCT

The National Cemetery Administration (NCA) are national shrines that honors Veterans with a final resting place and lasting memorials that commemorate their service to our Nation. The standards of work, appearance, and procedures performed by Contractors at National Cemeteries shall reflect this nation’s concern for those interred there. Due to the sensitive mission of the cemetery, Contractor’s personnel must exercise and exhibit absolute decorum, composure, and stability at all times.

As the work being performed is at a National Cemetery all Contractor’s employee must always look professional and neat in appearance; and be fully clothed to include upper garment to cover the body from the waist to neck and long pants or slacks. The Contractor shall require its employees, including subcontractors, to wear distinctive visible identification at all times for easy identification while on NCA premises. Contractor and Contractor’s personnel (including subcontractor and their employees) shall be required to adhere to the standards of dress and conduct while performing work on the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C. Section 218.

Contractor’s personnel shall:

1. be fully clothed at all times, to include long slacks or pants and shirt, buttoned up from neck to waist. Clothing will be clean each day. Any soiled clothing should be Cemetery work-related that day. Tank tops as outer garments are prohibited. Tee-shirts will have the company logo visibly displayed. Shoes/boots will have no holes or loose soles. Steel-toed shoes shall be required in accordance with OSHA. Contractor employees shall maintain personal hygiene.

1. not engage in loud or boisterous behavior or use profane or abusive language. Shall show proper reverence during committal service.

1. not eat or drink beverages except water or non-alcoholic drinks while in work area or in sight of committal service area during a service. Use of intoxicating beverages and/or drugs is strictly prohibited.

1. not lean, sit or stand on or against headstones, markers, or monuments. No tools, equipment or other items will be placed or leaned on headstones or monuments at any time. Contractor personnel shall not drive over headstones, markers, or monuments.

1. Smoking is ONLY allowed in designed “Smoking” areas identified by the cemetery. All other areas are designated as NO SMOKING. Smoking is not permitted inside any cemetery buildings. Smoking is not prohibited within twenty-five feet from Entrances, Exits, Operable Windows, and Ventilation intakes that serve an enclosed area(s).

Contractor must discuss the guidance in this paragraph with its employees and all subcontractors. Any doubts as to proper procedures shall be brought to the attention of the COR and Contracting Officer for guidance or resolution. Contractor and subcontractor employee shall sign a Statement of Compliance (if applicable); and shall deliver the signed statements to the COR before work may begin or before any new employee is allowed to work on Cemetery grounds.

Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. Contractor is expected to remove any employees from the Cemetery for cause, to include, but not limited to, safety violations, other misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government. If the Contractor fails to act in this regard, or the reason for a removal is immediately required to protect the interests of the Government, the COR may direct the removal of an employee from the premises. Contractor’s objections to any such action will be referred to the Contacting Officer for final resolution; however, the Contractor will first immediately comply with the COR’s direction pending the Contacting Officer final resolution at a later time or date.

The Contractor will not be due any type of compensation for their costs incurred as a result of an employee being removed for cause; unless the removal is directed by the COR and is later found invalid and/or unreasonable by the Contracting Officer.

1. USE OF CEMETERY FACILITIES

1. The Government will not be responsible for any loss, damage, or theft of Contractor items, nor will free telephone service be provided. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of both National Cemetery Administration facilities and Contractor-installed facilities used by the Contractor's employees.

1. The Government will NOT furnish a storage building or area at the Cemetery site for use by the Contractor to store supplies and equipment. Contractor shall be responsible and required to provide and remove the material, equipment, tools and supplies to perform operations daily.

1. The Government will NOT furnish a rest room facility to include temporary port-o-pots and will not be allowed on the grounds.

1. Any hazardous substance that is used and which is a standard practice within the cemetery industry must be handled, stored, and transferred in accordance with all Occupational Safety and Health Administration (OSHA), Environment Protection Agency (EPA), and Department of Transportation (DOT) laws, regulations, and recommendations.

1. The Contractor will be responsible for safely storing any chemicals, pesticides, herbicides, cleaning solutions, etc. in accordance with manufacturers recommendations. SDS (Safety Data Sheet) is required for any/all chemicals, pesticides, herbicides and cleaning solutions.

1. Electricity, water and phone services will NOT be furnished by the Government for the Contractor’s.

1. CONSTRUCTION DURING CEMETERY FUNCTIONS

0. The burial activities at a National Cemetery will take precedence…