36C78623Q50085 Barrancas NC Solicitation Questions with RESPONSES 03-07-2023.pdf

36C78623Q50085 SOLICITATION QUESTIONS WITH RESPONSES

• SOW- Acreage/Sq Ft Counts Confirming acreage/sq ft measurements- B.3 PLACE OF PERFORMANCE states 95 acres developed 50 acres of pasture, versus B.4.1.1- 4,138,200 sq ft(Turf-95 acres) 1,200,000 sq ft (non turf- 27.5 acres), vs hyperlinks stating 25/23 acres, versus B.4.1.6. says 120 acres of irrigated turf.

Answer: There are 98 developed acres to irrigate. 95 acres of turf to mow included in that is turf grass and non turf grasses. Most non turf grasses are in our layout areas, access roads and water retention areas pointed out during the site visit.

• B.4.1.6. UNDERGOUND SPRINKLER SYSTEM OPERATION, INSPECTION, AND MAINTENANCE- G

What parts for the irrigation system are provided by the contractor v government? i.e sprinkler Heads, valves, etc.

Answer: All parts contractor provided.

• B.4.1.8.c FLAG POLES INSPECTION, MAINTENANCE, REPAIR - What repairs to the flag poles are the responsibility of the contractor?

Answer: Any repairs that effect function. IE. The flag will not raise or lower or the cable snaps or has unspooled.

• B.3. 4.1.8 .1.a flag pole. "Maintain exterior lighting." What type of lamps are used to light the flagpole? Also confirming in 1. "Maintain Exterior and Interior Lighting" that this references specifically flags and not structures. It states Committal Shelter, US Flag at Committal Shelters, and Memorial Plaza. Is the requirement for the lighting at these buildings as a whole?

Answer: There are down lights at the top of one flagpole and ground lights facing up at the other.

The maintenance of lighting is for the flagpoles only not structures.

• B.4.4.2: MULCHING What is the square footage of the plant beds that are to be mulched?

How many trees are to be mulched? Is there a place on the cemetery to dispose of the old mulch?

Answer: Square footage and tree numbers should have been collected during site visit. Google earth has an option to measure area.

• B.4.4.2: MULCHING 2. "Brown Cypress Mulch" is listed as only option for beds/tree rings however in B.4.4.3 it states (9) "Pine Bark, pine straw, mulch (or equivalent)," and (10) "Brown mulch (or equivalent)". Is there specific differentiation between beds v tree rings, or the government open to alternatives outside of Brown Cypress for B.4.4.2 as well?

Answer: Brown cypress mulch only. Replace all pine bark, pine straw, or mulch with Brown Cypress mulch.

• B.4.7: STORM DAMAGE AND DEBRIS CLEAN-UP Is this service priced the same for a storm or a hurricane? And/or there an NCA definition differentiating what constitutes this CLIN to come into effect vs just falling under regular clean up?

Answer: A weather system that causes significant damage will be the difference between this and normal clean up. No differentiating definition known.

• B.4.2.7 SUNKEN GRAVE AND GROUNDS REPAIR 2. The Contractor will identify and immediately report sunken grave or cremains requiring repair. The contractor shall report all identified sunken grave site or inground cremation burial site by section and grave number prior to being repaired/ fixed to the COR for verification and inspection. Cemetery staff will be responsible to repair/fix graves that have sunk/settled within 60 days from the date of internment. Should this be contractor instead?

Answer: No sunken graves within 60 days of internment will be the responsibility of Barrancas staff.

• B.4.3: LEAF COLLECTION & REMOVAL- "Heavy accumulation may require certain areas to be collected more frequently as directed by the COR. Leaves, nuts, and twigs," Is there a limit/way to limit what this is to be defined as? Does more frequently mean more than 1 pickup in a given week, under a single Unit billed? Is there a minimum amount of debris to trigger "more frequent?"

Answer: Heavy accumulation will be determined by the COR. There are areas that may require removal more than once in a week.

• CLIN 0012: Turf maintenance-Pest Control-Other Pest Confirming this encompasses B.4.6.2:

CONTROL OF FIRE ANTS AND MOLE CRICKETS and B.4.6.1: ARMADILLOS, MOLES, AND OTHER

PEST?

Answer: Yes, that is correct.

• CLIN 0014: Turf maintenance- Top Dressing Is there a corresponding section of the SOW to outline amounts/frequency/etc?

Answer: This is on an as needed basis. Provide a quote per acre.

• B.4.5.6 / Is there a CLIN to put Lime Application under? (If applicable/needed)

Answer: This is on an as needed basis. Provide a quote per acre.

• B.4.10.1: CLEANING OF HEADSTONES AND MARKERS Is there a CLIN applicable to this?

Answer: Clin 005. Stones cannot be pressure washed.

• Various Will water/water access be supplied by the government for the various activities requiring water?

Answer: Water is supplied by the government

• CLIN 0017: Turf maintenance-Buffer Zone Areas Is there a corresponding section of the SOW to outline amounts/frequency/etc? Or define buffer zones as its listed 98 acres

Answer: We have 98 developed acres. 95 acres to mow, included in that is turf grass and non turf grass. Buffer zones are areas between Cemetery property and Navy property. Their grasses are part of the 95 acres requiring weekly mowing and trimming pointed out during the site visit.

CLIN 0008: Aerate, Dethatch, Verti-Cut & debris removal (98 Acres in the spring) Is there specifications for the Verti-Cut? Also confirming, dethatching (B.4.5.3) in SOW says 45, CLIN says 98 acres

Answer: This is on an as needed basis. Provide a quote per acre. Verti-cut is a form of dethatching.

Grass standards should be maintained after dethatching.