Baltimore Fert Mow Services SOW (FY-2021)version2.docx

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S208--FY21 - Grounds Maintenance Service Contract - Baltimore NC
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36C78620Q0375
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SUPPLIES OR SERVICES AND PRICES/COSTS

PRICE SCHEDULE: The Contractor shall furnish all labor, equipment, materials and supplies necessary to provide Turf Maintenance / Grounds Maintenance Services to the Baltimore National Cemetery and satellite cemeteries located at Annapolis, Loudon Park, Point Lookout, and Congressional Government Lot. Services provided under this contract include the following:

· Fertilization, granular lime, pre / post-emergent crabgrass and post emergent broadleaf weed control, aeration & over seeding.

· Mowing services – Point Lookout & Congressional Cemetery only (including trash and debris removal)

The specific location, acreage and services required for each cemetery are as indicated in Sections A.3 and A.4 of this contract. Unless otherwise agreed, all work at all locations shall be accomplished during normal cemetery hours of operation which are Monday through Friday / 8:00 a.m. to 4:30 p.m. (excluding Federal Holidays).

SITE VISIT: If you plan to conduct a site visit / inspection at the Baltimore National Cemetery, YOU MUST CONTACT one of the following cemetery personnel to make arrangements:

Eric Solomon, Cemetery Director………………..………………………………………… (410) 644-9696 Mike Lecza, Foreman ……………………………………….……………………………… (410) 644--9696 Facsimile # …………………………………………………………………………………… (410) 644-1563

The period of performance is from October 1, 2020 or from date of award through September 30, 2021 with four (4) one (1) year renewal options. All services shall be provided in accordance with Section A (Application Schedule & General Requirements) including all specifications, terms and conditions of the contract.

A copy of NCA Operations Standards & Measures, version 5.1 (July 2014) will be provided to the Contractor upon contract award. This is to be used by the Contractor as a reference on grounds / turf maintenance procedures and protocols for NCA cemeteries.

SEE ATTACHED AMENDMENT SCHEDULE: 36C78620Q0375_2

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

A.1 BACKGROUND

The Department of Veterans Affairs, National Cemetery Administration, honors Veterans with a final resting place and lasting memorials that commemorate their service to our nation. There are approximately 3 million gravesites at 131 National Cemeteries in 39 states and Puerto Rico that receive visitors, hold ceremonies and conduct committal services on an ongoing basis. Because of the special significance and attention our National Cemeteries receive from the public, strict adherence to the following specifications is essential.

Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

A.2 TYPE & TERM OF CONTRACT

The VA shall award a single “firm-fixed price / requirements service contract” pursuant to this solicitation for commercial items. The contract shall contain one (1) base year and four (4) renewable option years. This contract is SUBJECT TO THE AVAILABILITY OF VA FUNDS. No services shall be performed by the Contractor after September 30 of each year, until the Contracting Officer authorizes such services in writing.

A.3 PLACE(S) OF PERFORMANCE

The Contractor shall furnish all labor, equipment, materials and supplies necessary to provide turf fertilization, broadleaf / crabgrass weed control and mowing / trimming services to the following VA National Cemeteries:

Note Congressional Cemetery Government Gravesites: While there is one section that contains numerous headstones, many of the remaining Government plots at Congressional Cemetery are in numerous areas and are not in one specific location within the cemetery. Gravesites that are maintained by the government are identified with a blue colored cap or pin located next to the headstone. The contractor must be sure to work with the COR to identify the location of all of the gravesites located throughout the cemetery to make certain that all are being maintained properly.

CEMETERY
ADDRESS / LOCATION
ACREAGE
REQUIRED SERVICES
BALTIMORE NATIONAL CEMETERY
5501 Frederick Avenue

Baltimore, MD 21228

66 Acres
Turf Fertilization / Broadleaf Weed, Crabgrass Pre-Emergent Applications, Dethatching, Aeration & Over seeding & Granular Lime
LOUDON PARK NATIONAL CEMETERY
3445 Frederick Avenue

Baltimore, MD 21228

5 Acres
Turf Fertilization / Broadleaf Weed & Crabgrass Pre-Emergent Applications, Aeration, Over seeding & Granular Lime
ANNAPOLIS NATIONAL CEMETERY
800 West Street

Annapolis, MD 21401

4 Acres
Turf Fertilization / Broadleaf Weed & Crabgrass Pre-Emergent Applications, Aeration, Over seeding & Granular Lime
POINT LOOKOUT CONFEDERATE CEMETERY
Point Lookout

Ridge, MD 20680

1 Acre
Turf Fertilization / Broadleaf Weed & Crabgrass Pre-Emergent Applications, Aeration & Over seeding, Mowing, Edging, Trimming & Debris removal
CONGRESSIONAL CEMETERY GOVERNMENT LOTS
1801 East Street, SE

Washington, DC 20003 ½ Acre (285 individual Government plots) Note – The government plots at this cemetery are in numerous areas and are not in one specific location within the cemetery. Gravesites that are maintained by the government are identified with a blue colored cap or pin located next to the headstone. The contractor must be sure to work with the COR to ensure that they are aware of the location of all of the gravesites located throughout the cemetery Mowing, Edging, Trimming & Debris Removal / Turf Fertilization / Broadleaf Weed & Crabgrass Pre-Emergent Applications, Aeration & Over seeding, A.4 TURF APPLICATION SCHEDULE: Baltimore, Loudon Park, Annapolis & Point Lookout National Cemeteries Contractor shall provide turf fertilization, pre-emergent crabgrass & post emergent broadleaf weed control services at the in accordance with the following Application Schedule:

TURF APPLICATION
ANNUAL

APPLICATION DATE

DESCRIPTION

#1
November 1st – 5th
This application will be a granular turf fertilization using a fertilizer with a 26-0-12 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer shall be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.
#2
April 10th – 15th
This application shall be a combination post emergent control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain and a pre emergent control for weed grasses such as crabgrass and goose grass. Applied in liquid form
#3
May 15th – 20th
This application shall be a combination pre/post emergent control for annual weed grasses and broadleaf weeds applied in liquid form along with a granular turf fertilization using a fertilizer with a 26-0-12 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer shall be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.
#4
July 20th – 25th (Baltimore National Cemetery only)
Application applied at manufacturer’s recommended label rate to control root chewing beetle grub larvae. This application will be in the following sections only: A, C, D, E, F, G, O-DSS and R
#5
August 5th – 10th
Combination post emergent control for annual weed grasses (crabgrass), sedge (nut sedge) grasses and broadleaf weeds applied in liquid form.
#6
September 1st – 5th
This application will be a granular turf fertilization using a fertilizer with a 26-0-12 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer shall be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft. It will also include dethatching, aeration and over seeding. Seed will be applied with a broadcast spreader and will consist of three regionally adapted cultivars of 100% Turf Type Tall Fescue grass seed applied at a rate of 10 lbs. / 1,000 sq. ft.

NOTE – Baltimore National Cemetery will include dethatching, aeration, over seeding and granular lime applied in sections A, C, D, E, F, G, O-DSS and R only in base year and all option years. Aeration, Liming and over seeding for Loudon Park, Annapolis will occur every year and for Point Lookout National Cemeteries, aeration and over seeding will occur in base year, option year II and option year IV of the contract only.

Stipulation: VA National Cemetery anticipates ordering and the Contractor furnishing the quantities & types of services stated in the Price Schedule and Turf Application Schedule. The Government, at its sole discretion, reserves the right to modify turf application dates or increase/decrease estimated quantities based on unforeseen circumstances including changes in weather and/or turf conditions.

Any such changes effecting the scope or price shall require a written modification to the contract executed by the Government Contracting Officer. Except as this contract may otherwise provide, if the Government's requirements result in changes to the application schedule and/or estimated quantities stated in the contract, that fact shall not constitute the basis for an equitable price adjustment.

TURF APPLICATION SCHEDULE: Congressional Cemetery Government Lots Contractor shall provide turf fertilization, pre-emergent crabgrass & post emergent broadleaf weed control services at the in accordance with the following Application Schedule:

TURF APPLICATION
ANNUAL

APPLICATION DATE

DESCRIPTION

#1
October 10th – 15th
Turf fertilization using a liquid fertilizer with a 30-0-0 NPK ratio with a combined with a post emergent liquid control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain Applied in liquid form.
#2
April 10th – 15th
Combination post emergent control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain and a pre-emergent control for weed grasses such as crabgrass and goose grass. Applied in liquid form.
#3
May 15th – 20th
Combination pre/post emergent control for annual weed grasses and broadleaf weeds applied in liquid form along with a liquid turf fertilization using a fertilizer with a 30-0-0 NPK ratio.
#4
July 20th – 25th
Combination post emergent control for annual weed grasses (crabgrass), sedge (nut sedge) grasses and broadleaf weeds applied in liquid form.
#6
September 1st – 5th

Liquid turf fertilization using a fertilizer with a 30-0-0 NPK ratio. This will be combined with a core aeration and over seeding of the entire turf acreage. Seed will be applied with a broadcast spreader and will consist of three regionally adapted cultivars of 100% Turf Type Tall Fescue grass seed applied at a rate of 10 lbs. / 1,000 sq. ft.

Stipulation: VA National Cemetery anticipates ordering and the Contractor furnishing the quantities & types of services stated in the Price Schedule and Turf Application Schedule. The Government, at its sole discretion, reserves the right to modify turf application dates or increase/decrease estimated quantities based on unforeseen circumstances including changes in weather and/or turf conditions.

Any such changes effecting the scope or price shall require a written modification to the contract executed by the Government Contracting Officer. Except as this contract may otherwise provide, if the Government's requirements result in changes to the application schedule and/or estimated quantities stated in the contract, that fact shall not constitute the basis for an equitable price adjustment.

A.5 APPLICATION REQUIREMENTS

(a) Initial Pre-Emergent Crabgrass / Post Emergent Broadleaf Weed Application: Contractor shall apply a herbicide that is combined to control pre emergent crabgrass and post emergent broadleaf weeds in liquid form at manufactures recommended rate allowable for cool season grasses. All herbicide must be applied with properly calibrated spraying equipment. The contractor shall begin the application after the soil temperature has reached 55 degrees for three consecutive days and it is the most opportune time for the application of crabgrass per emergent herbicides. This is the time that crabgrass seeds begin active germination in the soil. Any application that is completed before this time-period may not be as effective in overall crabgrass control. The dates for application listed in the application schedule are only an estimated time frame and could begin earlier or later depending upon the soil temperatures.

(b) Second (Split) Crabgrass Application: Contractor shall apply herbicide in liquid form to control early post emergent crabgrass (in early tiller stage) and pre emergent crabgrass control at manufactures recommended rate allowable for cool season grasses. Pre-emergent herbicide must be applied with properly calibrated spraying equipment. This application shall occur between 6-8 weeks after initial crabgrass application.

(c) Broadleaf Weed Control: Broadleaf herbicides must be applied with properly calibrated spraying equipment. The herbicide must control various cool season turf broadleaf weed species such as clover, dandelions, plantain and prostrate spurge. Applications must be timely and at the proper dosage so that perennial weeds do not go to seed. Herbicide shall be applied to all turf acreage, in burial sections and including areas between and around all headstones and along section perimeters.

(d) Fertilization: Contractor shall apply a granular turf fertilizer, which is specified in the application schedule to all turf areas using a properly calibrated spreader/sprayer. The fertilizer shall have a guaranteed NPK analysis of 26-0-12 and consist of a minimum 50% slow release nitrogen from sulfur coated urea and contain 2% iron. Fertilizer shall be applied to all turf areas at the times and rates that are listed in the turf application schedule. All fertilizer applications will follow the Maryland Department of Agriculture guidelines relative to application time frames and restrictions on the use of phosphorous in fertilizer products.

(e) Beetle Grub Larvae Control: Contractor shall apply granular pesticide for the control of root chewing beetle grub larvae at manufacturers recommended label rate for cool season turf grass. Application will be made in late July-early August for optimum control of beetle grub larvae and preferably will occur within 48 hours of anticipated rainfall. This application will only be done in burial sections that have recently been renovated with new turfgrass which includes sections A, C, D, E, F, G, O-DSS and R.

(f) Dethatching, Aeration & Over Seeding: Contractor will use a commercial grade thatcher to remove build up of dead turf grass on top of the soil surface leaving a half inch of thatch on the soil surface after completion (Baltimore National Cemetery only). Dead grass that is accumulated during the thatch removal process will be removed by the contractor. The turf acreage will then be core / plug aerated with aeration cores being left on the soil surface. Seed will be applied with a broadcast spreader and will consist of three regionally adapted cultivars of 100% Turf Type Tall Fescue grass seed applied at a rate of 10 lbs. / 1,000 sq. ft.

(g) Granular Lime: Granular lime will be applied at Baltimore National Cemetery in conjunction with application #6 and will be applied at a rate of 30 lbs. / 1,000 sq. ft. Lime will only be applied in the burial sections that have been recently renovated. These sections include A, C, D, E, F, G, O-DSS and R. For Annapolis & Loudon Park National Cemeteries, granular lime will be applied every year to the entire turf acreage at a rate of 50 lbs. / 1,000 sq. ft. in conjunction with application #6.

(h) All application methods of herbicides and treatments of annual grasses shall be in strict accordance with manufacturer, Department of Environmental Protection and all applicable federal, state and local laws.

(i) All applications must be made in accordance with manufactures label instructions to insure proper rate and timing of application. The contractor shall apply liquid broadleaf herbicide no earlier than 6 hours before anticipated rainfall to allow herbicide sufficient time to be absorbed into plant tissue to maximize the herbicide’s full potential. Any rainfall that is received within this six-hour time frame after the application shall require the contractor to treat all turf areas a second time at the contractor’s expense. Prior to any application, the Contractor shall provide to the COR, a copy of product label for each chemical used and appropriate supporting Material Safety Data Sheets (MSDS).

(j) Contractor personnel applying herbicides shall possess a current / valid State of Maryland commercial pesticide/herbicide application license. The Contractor is responsible for any damage resulting from the application of any herbicide treatments.

(k) All turf applications shall be applied with appropriate calibrated spreading and spraying equipment. Liquid and pellet surface applications shall be uniformly distributed within the cemetery’s defined area of coverage. Surface applications shall not be made where surface run-off is likely to occur or near a water source.

(l) Appropriate flags or markers shall be posted in all treated areas for a period of 24 hours after a herbicide treatment has been applied. The Contractor shall remove all flags upon expiration of the 24-hour period.

(m) Each turf application shall be completed within each “Annual Application Date” (weather permitting) specified in the Schedule. All applications shall be applied in accordance with manufactures label instructions to ensure proper rate and timing. Fourteen (14) days after completion of the application, the Contractor and COR shall jointly inspect and assess results. In areas where results are less than acceptable*, the Contractor shall re-perform the application at no additional cost to the Government (*Acceptable is defined as 90% of actively growing broadleaf weeds and weed grasses are eliminated).

(n) The contractor shall not dispose of, rinse, mix nor store any herbicide containers/bags on cemetery premises except as authorized by cemetery management.

(o) No herbicide application equipment may be kept or stored on the cemetery premises when the contractor is not working.

(p) The Contractor is required to send photos to the COR after completion of each mowing & trimming cycle at the Congressional Cemetery Government lots to ensure that they have been completed according to the contract specifications. Also, for each turf application listed in the application schedule, the contractor will notify the COR two days before the application is scheduled to be performed by the contractor.

A.5 MOWING, TRIMMING & DEBRIS REMOVAL REQUIREMENTS

(a) Mowing & Trimming: All turf on the grounds and within cemetery boundaries shall be cut at three (3) inches (7.62 cm) in height – unless otherwise specified by the COR. Rotary Mowers with rear discharge mulching decks shall be used for mowing, and string trimmers used for mowing around all headstones and other structures. The design of the mowing decks and speed of the mowing shall be such that scalping is avoided. Grass clipping are not permitted on roads, walks, plazas, beds, tree basins, headstones or other monuments, and must be removed immediately. All areas shall be mowed with sharpened blades so that grass leaves have a clean cut -- rather than torn appearance. Trimming shall be done within 24 hours of mowing for any given area. Trimming shall not extent to open areas normally mowed or to areas that are not outlining a headstone or other structure – unless otherwise approved by the COR.

(b) Frequency of Mowing & Trimming: Mowing shall be accomplished once every seven (7) days (weekly) beginning April 1st through November 30th. Trimming around headstones and/or flat markers shall be required in conjunction with each mowing unless otherwise specified. These frequencies are estimates. The Government anticipates turf growth shall be such that these mowing/trimming cycles shall be needed continuously through the months stated. However, during an unusual period of turf dormancy, the Government reserves the right to postpone the beginning of a new cycle – with two days’ notice from the COR to the Contractor. Alternatively, at the COR’s discretion, the COR may stipulate to the Contractor which burial sections or cemetery(s) may be bypassed in any particular cycle between April 1st and November 30th.

(c) Grass clippings are not permitted on roads, walks, plazas, beds, tree basins, headstones or other monuments and must be removed immediately. Windrows shall be immediately removed or dispersed throughout the mowing area. Flowers and temporary markers shall not be damaged. Baltimore and satellite cemeteries are National Shrines, thus, Contractor personnel appearance and conduct shall be professional and unobtrusive at all times. Questions from cemetery visitors shall be politely referred or directed to cemetery personnel.

(d) Edging: All walks, plazas, and roadway curbs adjoining a turf area shall be cleanly edged with power edgers (with blades) the first week of May and October. This also includes edging of all of the flat markers located in the Congressional Cemetery. This is in addition to the standard trim edging done throughout the year on turf extending over curbs, plazas, and walkways.

(e) Removal of Turf Clippings: Windrows shall be immediately removed or dispersed throughout the mowing area. Clippings in specialty areas may be collected in bag attachments to the mowers – when determined advantageous by the COR.

(f) Trash & Debris Removal: All trash and debris shall be removed from all areas at each mowing. These removals shall also include clearing all roads/walks with power leaf blower – as necessary to clean the street / walkways of small debris and leaves.

Note: Trash & Debris are defined as any item, material or foreign object not permanently attached to or planted within Cemetery grounds and boundaries. Items include, but are not limited to, fallen twigs and branches that are under ten (10) inches (25.40 cm) in diameter, paper products, cigarette butts, gum, glass and metal products, plastic and any other synthetic items, loose rock and stone over three (3) inches (7.62 cm) in diameter that are not the apparent result of an interment. Also included is the material found within the trash receptacles located throughout Cemetery grounds.

A.6 CONTRACT MANAGEMENT

A.7.1 SITE MANAGER

(a) The Contractor shall provide a “Site Manager” who shall be responsible for the following:

(i) Directing, overseeing and coordinating the work involved.

(ii) Staying abreast of all upcoming cemetery functions including special holiday events and burial activities.

(iii) Ensuring that contract work does not cause any committal service, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, security, or safety of the event or visit is compromised.

(Note: To cause the least possible interference with cemetery activities, contract personnel shall stop (cease) all work in areas where burials are taking place. As a general "rule-of-thumb", work should not take place within 1,000 feet of an ongoing committal service or ceremony. The Site Manager shall re-direct work throughout the rest of the Cemetery – so that productive use of labor and equipment is assured, and downtime is avoided. If the Contractor fails to re-direct employees away from an event in a timely fashion, the COR may then do so.)

(b) Communication & Coordination of Work with COR: Contractor shall participate in regular meetings with Government personnel and other Contractors at the cemetery to coordinate contract work schedules and contract related issues. Communication with the COR is strongly encouraged. Burial activities at NCA shall take precedence over contract work activities. Work activity and noise cannot disturb Burial Services. Trucks and workers are prohibited from passing through the service area during this period.

(c) Notwithstanding the Contractors responsibility for total management during the performance of this contract, the administration of the contract shall require maximum coordination between the Government and the Contractor. The Government shall provide, at the time of contract award, a list of Government personnel authorized to act as Contracting Officer's Technical Representatives.

A.7.2 REPRESENTATIVES OF THE CONTRACTING OFFICER

(a) The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally supervises the work to be performed under this contract. Such designation shall be in writing and shall define the scope and limitations of the designee's authority. A copy of the designation(s) shall be furnished to the Contractor at time of award.

(b) The VA Contracting Officer shall delegate one (or more) representatives to serve as the Contracting Officer’s Technical Representative (COR). The COR may direct and arrange the Contractor’s work schedule in specific areas of the cemetery to coordinate with daily cemetery activities and operations. Duties and responsibilities of the COR include, but are not limited to, the following:

(i) Provides contract oversight and technical guidance to the Contractor.

(ii) Acts as technical liaison between the National Cemetery and the Contractor and between the cemetery and the Contracting Officer. (Note: The COR may not modify the intent or the terms and conditions of the contract.)

(iii) Placing orders for services.

(iv) Determining whether contract deliverables meet functional, technical and performance specifications.

(v) Verification / certification of payments to the Contractor for services rendered.

(vi) Assuring that any changes effecting work involved, price, terms and/or conditions under the contract are not implemented before written authorization is issued by the Contracting Officer.

(c) VA Contracting Officer: All administrative functions remain with the VA Contracting Officer. Any modifications to the contract, including those involving no-cost changes, increases and decreases in cost or level of services provided, termination or extension of the contract (in part or in whole) and decisions concerning claims or disputes, must be authorized in writing by the Government Contracting Officer.

A.7.3 FEDERAL HOLIDAYS

(a) All work required under this contract shall be performed during normal business days and daylight hours between 7:45 am and 4:15 pm, local time, Monday through Friday, excluding Federal holidays. Deviations from the work schedule shall require prior written permission from the COR. The following is a list of the Federal holidays:

New Year's Day Martin Luther King's Birthday President's Day Memorial Day Fourth of July Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

A.7 RESPONSIBILITIES

(a) The Contractor shall be aware of the intensive labor and equipment requirements needed to meet contract specifications. Inclement weather - other than prolonged snow cover or unusual amounts of rain shall not be considered an excusable delay in meeting specifications. The government expects the Contractor to work throughout all weather conditions and to apply additional labor and equipment as necessary to meet deadlines.

(b) The Contractor shall be aware of performance requirements necessary to meet contract specifications and deadlines. If the Contractor's work force is unionized, the Contractor shall ensure the labor agreement has a “no-strike” provision to ensure Government contract requirements are met.

(c) Cooperation with other Contractors: The government may undertake or award other contracts for additional work at or near the site of work for this contract. The Contractor shall fully cooperate with other Contractors and with Government employees and shall carefully adapt scheduling and performance of work, adhering to any direction provided by the COR.

(d) More than one Contractor may have access to storage areas designated by the COR. The Government shall not be liable to the Contractor for costs associated with claims, damages, loss or replacement of equipment or personal property while on Cemetery property.

(e) The Contractor shall not operate trucks, tractors, or other heavy equipment on any turf area except as provided in this contract or as authorized by the COR. The Contractor shall be responsible for repairing turf damage caused by the Contractor during all weather conditions that is deemed excessive by the COR at no additional cost to the government.

(f) The Contractor shall provide adequate safety warning devices, barricades and cover boards, etc., at all work sites to eliminate hazards from public visitors and cemetery employees at no cost to the government.

(g) At the end of each day, the Contractor shall remove all debris from the cemetery site and store excess soil resulting from work to an area designated by the COR. At all times rubbish and trash generated by the Contractor shall be kept clear of vehicular and pedestrian traffic throughout the site. The government shall not provide receptacles for the disposal of debris related to this contract.

A.8 STANDARDS OF EMPLOYEE CONDUCT

Contractor and contractor personnel are required to adhere to the following standards of dress and conduct while performing work in the Baltimore National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C. Section 218. Contractor and Contractor Personnel --

(a) Shall be fully clothed at all times, to include long slacks or pants and shirt, buttoned up from neck to waist. Clothing shall be clean each day. Any soiled clothing should be cemetery work-related that day. T-shirts and/or tank tops as outer garments are prohibited. Shoes/boots shall have no holes or loose soles. Steel-toed shoes shall be required in accordance with OSHA. Contractor employees shall maintain personal hygiene.

(b) Shall not engage in loud or boisterous behavior or use profane or abusive language and shall show proper reverence during committal service.

(c) Shall not eat or drink beverages except water or non-alcoholic drinks while in the work area or in site of committal shelter during a service. Use of intoxicating beverages and/or drugs is strictly prohibited.

(d) Contractor personnel shall not lean, sit or stand on or against headstones or monuments. No tools, equipment or other items shall be placed or leaned on headstones or monuments.

(e) SMOKING is not permitted in any buildings within the Baltimore National Cemetery. This restriction includes offices, restrooms, stairwells, entrances, exits or any other public area.

(f) It shall be the discretion of the COR to implement immediate removal of Contractor and/or Contractor personnel from cemetery grounds if these standards are not adhered to during the performance of the contract. Contractor shall administer disciplinary action immediately as required to Contractor employees.

A.9 SUPERVISION & TRAINING

(a) The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required.

(b) The Contractor shall remove employees for cause, to include, but not limited to, misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government.

(c) The Contractor shall also be responsible for training and safety precautions for contractor employees performing work under these specifications. OSHA standards shall be observed by the Contractor in all work performed. Appropriate safety equipment shall be furnished by the Contractor to contractor personnel and shall be used as prescribed by OSHA standards, including hard hats, safety shoes, safety glasses, and hearing protection devices.

A.10 USE OF CEMETERY FACILITIES

(a) The Government shall not be responsible for any loss, damage, or theft of contractor items, nor shall free telephone service be provided. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of Department of Veterans Affair’s facilities used by contractor's employees.

(b) The Government shall provide limited storage, housing and shop area. Space offered shall be in “as-is" condition. Prior to making any modifications or alterations to the space, Contractor shall obtain written approval from the COR. Any such modifications or alterations shall be at the expense of the Contractor. Upon completion of the contract, the facility shall be returned to the government in the same condition as received at the expense of the Contractor, except for reasonable wear and tear.

(c) The Government shall not provide the Contractor with any fuel storage, equipment or telephones. If available, electric and gas utilities at the designated work and storage areas shall be provided for purposes of contract performance only. The Contractor shall take adequate safety precautions to prevent hazardous product spills, fire hazards, odors and unsanitary conditions.

(d) The Contractor is responsible for safely handling any chemicals, pesticides, herbicides, cleaning solutions, etc. in accordance with manufacturers recommendations. An MSDS (Material Safety Data Sheet) is required for all chemicals, pesticides, herbicides and cleaning solutions.

(e) Only the Contractor’s equipment, supplies and property necessary to perform work under this contract shall be stored at the Contractor's designated storage area at the end of each workday. No maintenance or repair of Contractor equipment shall be conducted on cemetery property without the COR’s written approval.

(f) Contractor employees may park privately owned vehicles in the area designated for parking by the COR.

A.11 INSPECTION & MONITORING PROCEDURES

(a) A record keeping system of Contractor work performance shall be established and implemented by the COR for the services involved. The COR shall inspect and verify that fertilizer and herbicide applications are applied in accordance with the Turf Application Schedule and at the appropriate turf application rate.

(b) Payment: Upon completion of each turf application, the Contractor shall submit an invoice in arrears for services rendered. Prior to certification of payment, invoices shall be verified for accuracy by the COR. The COR shall verify the services provided and authorize payment as indicated in the Price Schedule. VA reserves the right to reject any work that does not meet contract specifications.

[END OF STATEMENT OF WORK / SPECIFICATIONS]

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