36C78620Q0082-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 S

LOUISIANA FACILITIES MAINTENANCE

JAN 2020 - SEP 2024

22172 36C78620Q0082 11-11-2019 N 561730 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

KENNETH M. DOUGHERTY

LOUISIANA NATIONAL CEMETERY

303 W MOUNT PLEASANT RD.

ZACHARY, LA

70791

USA

WWW.CEM.VA.GOV

NCA WEBSITE

KENNETH.DOUGHERTY@VA.GOV

CO'S EMAIL

36C78620Q0082 ATTACHED

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

option periods, if exercised

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78620Q0082.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2019-06 (10 Oct 2019).

This is a 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB)

The applicable North American Industrial Classification System (NAICS) code for this procurement is 561730, with a business size standard of $7.5 million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Requirements Contract.

Scope: The contractor shall be responsible for providing ground maintenance services at Louisiana National Cemetery.

PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to complete grave excavations, interments, and grounds and facility maintenance services to maintain the Louisiana National Cemetery located at 303 W Mount Pleasant Road, Zachary, LA 70791, following National Cemetery Administration standards. Contract period will consist of a base period from January 1, 2020 (or date of contract award), through September 30, 2020, with up to four (4) one-year options to extend the term of the contract through September 30, 2024. Units and services to be in accordance with Performance Work Statement, Technical Specifications, Performance Incentives/Disincentives, terms and conditions contained in this solicitation.

The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly.

Offeror is to understand the quantities stated in the schedule are estimates for pricing purposes only.

Period of Performance: Date of award through September 30, 2020, plus four, one-year option periods, if exercised. Estimated beginning of period of performance: January 1, 2020.

Base Year: January 1, 2020 or Date of award thru September 30, 2020

CLIN

No.

Total Cost For the Base Year:

Option Year 1: October 1, 2020 thru September 30, 2021

CLIN

Total Cost For the Option Year 1:

Option Year 2: October 1, 2021 thru September 30, 2022

CLIN

Total Cost For the Option Year 2:

Option Year 3: October 1, 2022 thru September 30, 2023

CLIN

Total Cost For the Option Year 3:

Option Year 4: October 1, 2023 thru September 30, 2024

CLIN

Total Cost For the Option Year 4:

PRICE SUMMARY

Total Estimated Price (Base Plus all Option Periods):

Services to be Provided: See Attachment A – Performance Work Statement SITE VISIT: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Baton Rouge National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements:

Louisiana National Cemetery:

POC: Maurice Roan Phone: 225-654-1988 POC: Chris Carpenter Phone: 225-654-1988

POST AWARD CONFERENCE: Prior to commencement of work, contract awardee is required to make an appointment for a conference with the COR and/or Contracting Officer to assure that all parties understand all contractual obligations and the role that each party serves.

Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 4:00 pm on 11/11/2019. Responses to this announcement will result in a Firm-Fixed Price Requirements Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.

All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (5) calendar days before the closing date of the solicitation. Questions will not be addressed using the telephone.

Proposal Format and Submission Information:

Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote:

· Legal Business/Company Name (as listed in www.sam.gov)

· DUNS Number

· Point of Contact Name

· Telephone number

· Email Address

-Pricing shall be submitted as requested in the Schedule of Supplies/Services -Technical Package for Evaluation -Past Performance Questionnaire (Attachment B) -List of References (Attachment C)

Proposals shall be submitted via email or via mail to the following addresses:

18434 Joplin Road Triangle, VA 22172

For proposals mailed, proposals shall be submitted on compact disk (CD) and files shall be in either Microsoft Word or Adobe pdf formats. DVDs are not acceptable as the Government computer is unable to read this media type. Any DVDs received in response to this announcement will be rated as technically unacceptable and removed from consideration.

Questions pertaining to this announcement shall be sent by email to: kenneth.dougherty@va.gov . Telephone inquiries will not be accepted.

Evaluation Process:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Contracting Officer will evaluate all proposals to assess the Offerors' ability to perform the contract successfully. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the applicable standards for non-price factors. For evaluation purposes the lowest price will be determined by calculating the total price of Contract Line Item Numbers (CLINs) in order to determine a total amount. The following factors shall be used to evaluate offers on a lowest cost, technically acceptable bases in accordance with FAR 13.106-2(b):

1. Price:

0. The Government may use various price analysis techniques and procedures to ensure a fair, reasonable, realistic price, and balanced pricing. An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government. Examples of such techniques include, but are not limited to the following:

(i) Comparison of proposed prices received in response to the solicitation.

(ii) Comparison of proposed prices to historical prices paid, whether by the Government or other than the Government, for the same or similar items.

(iii) Use of parametric estimating methods/application of rough yardsticks (such as dollars per pound or per horsepower, or other units) to highlight significant inconsistencies that warrant additional pricing inquiry.

(iv) Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.

(v) Comparison of proposed prices with independent Government cost estimates.

(vi) Comparison of proposed prices with prices obtained through market research for the same or similar items.

(vii) Analysis of data other than certified cost or pricing data provided by the offeror

(viii) Price realism evaluates specific elements of each offeror’s proposed price estimate to determine whether the estimated proposed prices are realistic for the work to be performed; reflect a clear understanding of the requirements; and are consistent with the unique methods of performance and materials described in the offeror’s technical proposal.

1. Technical:

1. The Government will evaluate offers technical merit by assessing the risk associated with the technical approach in a single rating. The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining technical ratings. Offers must include a current and accurate technical description of the items being offered in sufficient detail to evaluate compliance with the requirements stated in the solicitation. An evaluation rating of Acceptable or Unacceptable will be assigned upon completion of the technical package evaluation. If an offeror receives a technical rating of “Unacceptable” they will not be considered for award. The following shall be included as part of the offer:

0. Experience of company and / or subcontractors in performing this type of work

0. Qualification of Managerial personnel (training, experience, résumés of key managerial personnel, certifications, etc.)

0. Qualification of Technical personnel (training, experience, résumés of key technical personnel, certifications, etc.)

0. Performance Plan: submit a detailed performance plan, to include types of laborers, estimated quantities of labor hours, labor mix, and performance schedule to indicate how the contractor plans to meet the goals of the cemetery. The contractor’s proposal will be evaluated on how well it meets the performance goals of this contract. If using a subcontractor, list the type and percent of work you will perform and that they will perform along with your subcontractor’s social economic status (i.e. Disabled/Veteran owned, Woman owned, Small, Large Business, etc.)

3. Past Performance: Past performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirements. It considers each offerors’ demonstrated recent and relevant record of performance in supplying products and services that met the contract requirements. One performance confidence assessment rating is assigned for each offeror after evaluating the offeror’s recent past performance, focusing on performance that is relevant to the contract requirements. Past performance will be evaluated on the relevancy of contractual work performed and how well the contractual work was performed. If no past performance information is readily available, the Offeror’s past performance will be evaluated as Neutral. The Government will research information and databases to aid in establishing contractor’s responsibility and ability to perform. The resources for past performance include, but are not limited to past performance questionnaires, D&B, PPIRS, EPLS, SAM, and interviews with Program Managers and Contracting Officers. A Certificate of Competency (COC) may be required prior to receiving award under this solicitation. If an offeror is unable to obtain a COC, they will no longer be eligible for award.

4. Service Disabled Veteran Owned Small Business (SDVOSB) status verification by Center for Verification and Evaluation (CVE).

Proposal Contents:

-Pricing shall be submitted as requested in the Schedule of Supplies/Services.

-Technical Package for Evaluation The following shall be included as part of the offeror’s submission:

· Experience of company and subcontractors anticipated to perform work under this contract

· Performance Plan

· Managerial Qualifications of key personnel

· Technical Qualifications of key personnel

· List of Equipment to be used

· List of Personnel performing work

· Completed Price Schedule -Past Performance Questionnaires, to be submitted to contracting officer from references Solicitation Provisions and Contract Clauses The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

FAR 52.209-7 Information Regarding Responsibility Matters (Jul 2013) FAR 52.212-1 Instructions to Offerors – Commercial Items (Oct 2018) Addendum to FAR 52.212-1 FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016) FAR 52.209-7 Information Regarding Responsibility Matters (Oct 2018) FAR 52.233-2 Service of Protest (Sept 2006) FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (Oct 2018) VAAR 852.233-70 Protest Content /Alternative Dispute Resolution (Oct 2018) VAAR 852.233-71 Alternate Protest Procedure (Oct 2018)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 “Offerors Representations and Certifications – Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items (Jan 2017) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (Jan 2017):

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Apr 2014) FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) FAR 52.216-18 Ordering (Oct 1995) (date of award through September 30, 2020) FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | 60 | 90 | 30 days | 5 days) FAR 52.216-21 Requirements (Oct 1995) (September 30, 2019) FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (5 days | 30 days | 5 years and 4 months) FAR 52.228-5 Insurance – Work on a Government Installation (Jan 1997) CL-120 Supplemental Insurance Requirements In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers’ liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $250,000.00 per person; $500,000.00 per occurrence and $100,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause) FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)(11/21/2019 | 11/21/2019) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2019) (DEVIATION) VAAR 852.219-74, Limitations on Subcontracting – Monitoring and Compliance (Jul 2018) (DEVIATION) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2018) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)

The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Oct 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(1), (b)(4), (b)(7), (b)(8), (b)(9), (b)(16), (b)(22), (b)(25), (b)(27), (b)(28)(i), (b)(29)(i), (b)(30)(i), (b)(31), (b)(32), (b)(33)(i), (b)(34), (b)(42), (b)(46), (b)(49), (b)(56), (c)(1), (c)(2), (c)(3), (c)(4), (c)(8), and (c)(9).

(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)

Employee Class

Monetary Wage – Fringe Benefits

End of Addenda End of Document

See attached document: ATTACHMENT A PERFORMANCE WORK STATEMENT.

See attached document: ATTACHMENT B PAST PERFORMANCE QUESTIONNAIRE.

See attached document: ATTACHMENT C LIST OF REFERENCES.

See attached document: ATTACHMENT D - WAGE DETERMINATION.

End of Document

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