36C78620Q0059-006.pdf

GENERAL INFORMATION:

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78620Q0059

Post Date: 01/16/2020

Original Response Date: 01/29/2020 at 1300 EST

Applicable NAICS: 561730

Classification Code: S208

Set Aside Type: SDVOSB/Small Business

Period of Performance: Base Period: 02/14/2020 – 09/30/2020

Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road – Bldg. One Triangle, VA 22172

Place of Performance: Machias National Cemetery 1802 Harrington Rd.

Jonesboro, ME 04648

Attachments:

A - Gravesite and Interment Diagram B - Upright Headstone Installation Details for Turf C – Plan View – Upright Headstone Burial Section Layout and Realignment D – Elevation View – Upright Headstone Burial Section Vertical Alignment

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation may not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78620Q0059

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) June 19, 2019.

SOLICITATION NOTICE OF BEST VALUE SIMPLIFIED ACQUISITION

PROCEDURES AND EVALUATIONS

This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127.

EVALUATION IAW FAR 13.106 SIMPLIFIED ACQUISITION PROCUDURS

INCLUDING SMALL BUSINESS CONCERNS: This solicitation is being issued as a best value evaluation for SDVOSB concerns, IAW FAR Part 13 evaluation for SDVOSB concerns participants having priority. The award may be made without discussions. If award cannot be made, the solicitation will be cancelled, and the requirement resolicited.

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

Contracting Officer 36C786 Department of Veterans Affairs NCA Contracting Service 18434 Joplin Rd Triangle, VA 22172

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management

3. INVOICES: Invoices shall be submitted in arrears:

Other [X] monthly after acceptance by Government

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

http://www.tungsten-network.com/customer-campaigns/veterans-affairs/

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

http://www.tungsten-network.com/customer-campaigns/veterans-affairs/ http://www.tungsten-network.com/customer-campaigns/veterans-affairs/

6. CONTENTS OF INVOICE:

• Contractor Information (Name, Complete Address, Telephone Number, Taxpayer Identification Number)

• Date of Invoice

• Date of Period of Invoice Performance

• Invoice Number

• Obligation/Invoice Number (Only one purchase order may be included on each invoice submitted)

• Cemetery Name

• Unit Cost

• Total Invoice Amount

• Service/Item(s) provided

6. SOLICITATIONS:

Failure to submit all required documentation as required may result in your submission being determined non-responsive and removed from further consideration.

8. MISSING PAGES:

It is the responsibility of the offeror to examine this solicitation to verify that he or she has received all pages. In addition, in compiling this package, some pages may have been duplicated. If the offeror feels that pages are missing or duplicated, the offeror is encouraged to contact the Contracting Officer at the telephone number shown in Block 7B, Standard Form 1442, Solicitation / Contract / Order for Commercial Items.

9. TIME OF DELIVERY:

Work is to be performed Monday through Friday, 8:00 a.m. – 4:30 p.m., except Federal Holidays.

10. POST AWARD CONFERENCE:

Prior to commencement of work, contract awardee and a representative of all subcontractors are required to attend a post award conference with Contracting Officer’s Representative and Contracting Officer/Specialist to assure that all parties understand all contractual obligations and the role that each party serves.

11. GOVERNMENT HOLIDAYS:

Holidays observed by the Federal Government:

New Year's Day - 1 January Martin Luther King's Birthday - Third Monday in January President's Day - Third Monday in February Memorial Day - Last Monday in May Independence Day - 4 July Labor Day - First Monday in September Columbus Day - Second Monday in October Veterans Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If a holiday falls on Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

Also included would be any day specifically declared by the President of the United States of America as a national holiday.

The applicable North American Industrial Classification System (NAICS) code for this procurement is 561730, with a business size standard of $7.5 million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of IDIQ Firm-Fixed Priced Requirements Contract.

Scope: The contractor shall be responsible for providing complete grounds maintenance services and headstone raise & realign at Machias National Cemetery, and Overseen by Massachusetts National Cemetery.

PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to provide complete grounds maintenance services at Machias National Cemetery, 1802 Harrington Road, Jonesboro, ME 04648. Units and services to be in accordance with Performance Work Statement, Technical Specifications, Performance Incentives/Disincentives, terms and conditions contained in this solicitation.

The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly.

SUPPLIES OR SERVICES AND PRICES / COSTS

PRICE SCHEDULE: The Contractor shall furnish all labor, supervision, equipment, materials and supplies necessary to provide complete grounds maintenance services at the Maine Rural Initiative (Machias) National Cemetery located: 1802 Harrington Road, Jonesboro, ME 04648.

POST AWARD CONFERENCE: Prior to commencement of work, contract awardee is required to make an appointment for a conference with the COR and/or Contracting Officer COR to assure that all parties understand all contractual obligations and the role that each party serves.

SITE VISIT: Offerors or quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. A pre-bid site visit will be held on 01-23-2020. At National Cemetery Administration staff will not be available on site at any other time.

If you plan to conduct a site visit / inspection of the Machias National Cemetery, YOU MUST CONTACT one of the following personnel to schedule arrangements:

Mr. Richard Wallace – Director, MASS NATL CEM – PH: 508-563-7113,EXT. 103 – EMAIL; Richard.Wallace1@va.gov

Mr. Tim O’Connor, COR & Foreman – PH: 508-563-7113 EMAIL: Timothy.O'Connor3@va.gov

The Machias National Cemetery is located at 1802 Harrington Road, Jonesboro, ME 04648. The Cemetery is composed of 3 developed acres.

The Cemetery contains the remains of veterans, spouses and dependent children whose graves are identified by upright headstones and columbarium niche covers.

Under this effort, the successful contractor shall be responsible for full management of the Cemetery operations and maintenance as described herein. The Contractor shall submit a detailed performance plan to indicate how the Contractor plans to meet the goals of the Cemetery (for example, performance schedule, interments, frequency of mowing, turf maintenance, irrigation system maintenance, weed eating, blade edging, trimming, plant and tree maintenance, etc.) to the COR and Director for approval.

The Contractor will be responsible for:

Providing all grounds maintenance and interment services including, but not limited to: maintenance of grounds, regular mowing, weed eating, blade edging, trimming, removal of leaves and debris, sweeping or blowing off roads and sidewalks, and trash removal. Services required include:

mailto:Richard.Wallace1@va.gov mailto:Richard.Wallace1@va.gov

Turf Maintenance: Proper turf fertilization & weed control, establishment of new turf on gravesites with sod.

Trimming turf around all headstones to the recommended height.

Irrigation system regular maintenance and operation; Plant and tree maintenance, to include mulch beds;

Initial and replacement headstone setting and niche cover setting;

Maintenance of gravesites headstones and re-establishment of turf;

Headstone cleaning and raise and realignment maintenance; Sunken grave repair. Grave excavation and backfilling, interments, and disinterment (casketed and cremains) and re-establishment of turf; Spoils Removal

Snow and ice removal. Placement of flags at gravesites for Memorial Day Services, set up of Avenue of Flags. Provide all tools (to include casket cart and lowering device), vehicles, sod etc. to perform the required duties.

Provide a safe working environment for contractor, as well as, Cemetery staff. Shall reference back to and follow the NCA National Shrine Standards and a copy will be provided by COR.

All services described in the Work Statement, including technical specifications, schedules, addenda, clauses, terms and conditions of the contract shall form the complete scope of work. The period of performance is from date of award through September 30, 2020, with four (4) one-year renewal options. Note – Since this is a new cemetery and it is currently under construction, there is an anticipated need for the services in this SOW for some time in the fall of 2019.

However, this is subject to change based on the construction and any other unforeseen circumstances.

B.2 PRICE SCHEDULE

Machias National Cemetery Base Year Period: From Date of Award through September 30, 2020

CLIN

Description Est.

Qty Unit Unit Cost Total Cost grounds maintenance services

General, on-going and recurring cemetery Grounds Maintenance Services to include the following:

Weekly mowing & removal of debris /grass clippings.

Weekly trimming of headstones, trees, curbs and fence lines and around any other structures required.

Sweeping and/or blowing-off of roads, driveways, parking areas and walkways.

Leaf Removal – Including Fall Leaf Removal.

Daily policing of cemetery grounds to include collection & removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles.

Spoils Removal

Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas.

Raising & Lowering of U.S. Flag for scheduled Funeral Services.

Apply sod to all newly dug graves & reopeners

Refill Sunken Graves

Tree & Shrub Pruning as required

Maintain Irrigation system in an operable condition, including an annual startup of the system, proper adjustment of sprinkler heads and an annual winterization / shutdown of the system

12 MO $ _________ $ ___________

Interment Services

Grave Excavation & Backfilling: Casketed remains (first interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

14 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: Casketed remains (second interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

2 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: Casketed remains (first interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

40 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: Casketed remains (second interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

2 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: In Ground Cremains (first interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

30 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: In Ground Cremains (second interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

2 Ea. $ __________ $ ____________

Columbarium (first interment). Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

30 Ea. $ __________ $ ____________

Columbarium (second interment) Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

2 Ea. $ __________ $ ____________

Interment shelter - daily set-up, take down and cleaning, snow removal, including complete cleaning of shelter (interior and exterior). Cleaning of shelters as required between committal services daily. Pest control as required.

135 Ea. $ __________ $ ____________

Headstone Maintenance

Clean Upright Headstones before Memorial Day & Veterans Day

135 Ea. $ __________ $ ____________

Set & Align New-Initial and New-Replacement Upright Headstones

90 Ea. $ __________ $ ____________

Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones

5 Ea. $ __________ $ ____________

Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.

N/A Ea. $ __________ $ ____________

0015 Bump & Run: Realign headstones that have shifted out of alignment.

N/A Ea. $ __________ $ ____________

0016 Unloading of Headstones 90 Ea. $ __________ $ ____________

Turf Fertilization & Weed Control

Turf Application #1 – Turf Application #1 (October 1st – 5th) -- Post emergent broad leaf weed control to include dandelion, plantain, chickweed, clover & other common broadleaf weeds. Applied in liquid form to the entire turf acreage using an appropriate broadleaf herbicide.

1 Job $__________ $___________

Turf Application #2 (October 10th-15th)

Granular turf fertilization using a fertilizer with a 25- 5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.

1 Job $__________ $___________

Turf Application #3 (Applied in spring at optimum time for pre-emergent crabgrass / weed grass control) - Pre-emergent control for annual weed grasses such as crabgrass, goose grass and barnyard grass and post emergent control of broadleaf weeds such as dandelion, clover, plantain & spurge applied in liquid form.

1 Job $__________ $___________

Turf Application #4 (Applied approximately 4-5 weeks after application #3) – Second Post emergent control for crabgrass / weed grasses and broadleaf weeds applied in liquid form to entire turf acreage.

1 Job $__________ $___________

Turf Application #5 (June 1st - 5th)

Granular turf fertilization using a fertilizer with a 25- 5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.

1 Job $__________ $___________

Turf Application #6 – (August 5th – 10th) - This application will be a treatment for the post emergent control of crabgrass and other weed grasses and yellow / purple nut sedge (sedge grasses) applied in liquid form.

1 Job $__________ $__________

Turf Application #7 (September 1st-5th)

Granular turf fertilization using a fertilizer with a 25- 5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.

1 Job $__________ $___________ aeration, Over-seeding & SEEDING OF NEW OR REFILLED GRAVES

Aerate Cemetery (September) / Done in conjunction with turf application #7

1 Job $ __________ $ ____________

Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8

1 Job $ __________ $ ____________

Tree, Shrub & Planting Bed Maintenance

Pre-Emergent Weed Application in Planting Beds & Tree Rings

1 Job $ __________ $ ____________

0027 Edge & Mulch All Cemetery Planting Beds & Tree Rings -

1 Job $ __________ $ ____________

Memorial / Veterans Day Ceremonies

Support Services for Memorial Day, Veteran’s Day, Wreaths Across America, and other weekend special events as needed. Manpower and equipment for high priority events and services at the cemetery. Includes flag placement.

3 Job $ __________ $ ____________

Support Services for weekend or holiday burials as per NCA’s Standardized Burial Schedule for Federal Holidays, as required. This includes Active Duty KIA interments scheduled on a weekend.

2 Ea. $ __________ $ ____________

On-Call / Emergency Storm Damage & Stump Removal

“Hourly Rate” for On-call / emergency storm damage cleanup & stump removal services (See Section A.6)

50 Hr. $ __________ $ ____________

BASE YEAR Total Estimated Cost: $ ____________

Machias National Cemetery Option Year I: October 1, 2020 through September 30, 2021

CLIN

Description

Est.

Qty

Unit Unit Cost Total Cost grounds maintenance services

General, on-going and recurring cemetery Grounds Maintenance Services to include the following:

Weekly mowing & removal of debris /grass clippings.

Weekly trimming of headstones, trees, curbs and fence lines and around any other structures required.

Sweeping and/or blowing-off of roads, driveways, parking areas and walkways.

Leaf Removal – Including Fall Leaf Removal.

Daily policing of cemetery grounds to include collection & removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles.

Spoils Removal

Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas.

Raising & Lowering of U.S. Flag for scheduled Funeral Services.

Apply sod to all newly dug graves & reopeners

Refill Sunken Graves

Tree & Shrub Pruning as required

Maintain Irrigation system in an operable condition, including an annual startup of the system, proper adjustment of sprinkler heads and an annual

Grave Excavation & Backfilling: Casketed remains (first interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

14 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: Casketed remains (second interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

2 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: Casketed remains (first interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

40 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: Casketed remains (second interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

2 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: In Ground Cremains (first interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

30 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: In Ground Cremains (second interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody"

2 Ea. $ __________ $ ____________

Columbarium (first interment). Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

30 Ea. $ __________ $ ____________

Columbarium (second interment) Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

2 Ea. $ __________ $ ____________

Interment shelter - daily set-up, take down and cleaning, snow removal, including complete cleaning of shelter (interior and exterior). Cleaning of shelters as required between committal services daily. Pest control as required.

135 Ea. $ __________ $ ____________

Headstone Maintenance

Clean Upright Headstones before Memorial Day & Veterans Day

250 Ea. $ __________ $ ____________

0112 Set & Align New-Initial and New-Replacement Upright Headstones

90 Ea. $ __________ $ ____________

0113 Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones

5 Ea. $ __________ $ ____________

0114 Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.

N/A Ea. $ __________ $ ____________

0115 Bump & Run: Realign headstones that have shifted out of alignment.

N/A Ea. $ __________ $ ____________

0116 Unloading of Headstones 90 Ea. $ __________ $ ____________

Turf Fertilization & Weed Control

Turf Application #1 – Turf Application #1 (October 1st – 5th) -- Post emergent broad leaf weed control to include dandelion, plantain, chickweed, clover & other common broadleaf weeds. Applied in liquid form to the entire turf acreage using an appropriate broadleaf herbicide.

1 Job $__________ $___________

Turf Application #2 (October 10th-15th)

Granular turf fertilization using a fertilizer with a 25- 5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.

1 Job $__________ $___________

Turf Application #3 (Applied in spring at optimum time for pre-emergent crabgrass / weed grass control) - Pre-emergent control for annual weed grasses such as crabgrass, goose grass and barnyard grass and post emergent control of broadleaf weeds such as dandelion, clover, plantain & spurge applied in liquid form.

1 Job $__________ $___________

Turf Application #4 (Applied approximately 4-5 weeks after application #3) – Second Post emergent control for crabgrass / weed grasses and broadleaf weeds applied in liquid form to entire turf acreage.

1 Job $__________ $___________

Turf Application #5 (June 1st - 5th)

Granular turf fertilization using a fertilizer with a 25- 5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.

1 Job $__________ $___________

Turf Application #6 – (August 5th – 10th) - This application will be a treatment for the post emergent control of crabgrass and other weed grasses and yellow / purple nut sedge (sedge grasses) applied in liquid form.

1 Job $__________ $__________

Turf Application #7 (September 1st-5th)

Granular turf fertilization using a fertilizer with a 25- 5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.

1 Job $__________ $___________ aeration, Over-seeding & SEEDING OF NEW OR REFILLED GRAVES

0124 Aerate Cemetery (September) / Done in conjunction with turf application #7

1 Job $ __________ $ ____________

0125 Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8

1 Job $ __________ $ ____________

Tree, Shrub & Planting Bed Maintenance

0126 Pre-Emergent Weed Application in Planting Beds & Tree Rings

1 Job $ __________ $ ____________

0127 Edge & Mulch All Cemetery Planting Beds & Tree Rings -

1 Job $ __________ $ ____________

Memorial / Veterans Day Ceremonies

Support Services for Memorial Day, Veteran’s Day, Wreaths Across America, and other weekend special events as needed. Manpower and

Support Services for weekend or holiday burials as per NCA’s Standardized Burial Schedule for Federal

“Hourly Rate” for On-call / emergency storm damage cleanup & stump removal services (See Section A.6)

OPTION YEAR I Total Estimated Cost: $ ____________

Machias National Cemetery Option Year II: October 1, 2021 through September 30, 2022

Description Est.

Qty Unit Unit Cost Total Cost grounds maintenance services

General, on-going and recurring cemetery Grounds Maintenance Services to include the following:

Weekly mowing & removal of debris /grass clippings.

Weekly trimming of headstones, trees, curbs and fence lines and around any other structures required.

Sweeping and/or blowing-off of roads, driveways, parking areas and walkways.

Leaf Removal – Including Fall Leaf Removal.

Daily policing of cemetery grounds to include collection & removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles.

Spoils Removal

Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas.

Raising & Lowering of U.S. Flag for scheduled Funeral Services.

Apply sod to all newly dug graves & reopeners

Refill Sunken Graves

Tree & Shrub Pruning as required

Grave Excavation & Backfilling: Casketed remains (first interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

10 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: Casketed remains (second interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

2 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: Casketed remains (first interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

40 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: Casketed remains (second interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

2 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: In Ground Cremains (first interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

30 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: In Ground Cremains (second interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

2 Ea. $ __________ $ ____________

Columbarium (first interment). Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of

35 Ea. $ __________ $ ____________

Columbarium (second interment) Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

5 Ea. $ __________ $ ____________

Interment shelter - daily set-up, take down and cleaning, snow removal, including complete cleaning of shelter (interior and exterior). Cleaning of shelters as required between committal services daily. Pest control as required.

130 Ea. $ __________ $ ____________

Headstone Maintenance

Clean Upright Headstones before Memorial Day & Veterans Day

350 Ea. $ __________ $ ____________

0212 Set & Align New-Initial and New-Replacement Upright Headstones

90 Ea. $ __________ $ ____________

0213 Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones

5 Ea. $ __________ $ ____________

0214 Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.

N/A Ea. $ __________ $ ____________

0215 Bump & Run: Realign headstones that have shifted out of alignment.

350 Ea. $ __________ $ ____________

0216 Unloading of Headstones 90 Ea. $ __________ $ ____________

Turf Fertilization & Weed Control

Turf Application #1 – Turf Application #1 (October 1st – 5th) -- Post emergent broad leaf weed control to include dandelion, plantain, chickweed, clover & other common broadleaf weeds. Applied in liquid form to the entire turf acreage using an appropriate broadleaf herbicide.

1 Job $__________ $___________

Turf Application #2 (October 10th-15th) Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.

Turf Application #3 (Applied in spring at optimum time for pre-emergent crabgrass / weed grass control) - Pre-emergent control for annual weed grasses such as crabgrass, goose grass and barnyard grass and post emergent control of broadleaf weeds such as dandelion, clover, plantain & spurge applied in liquid form.

Turf Application #4 (Applied approximately 4-5 weeks after application #3) – Second Post emergent control for crabgrass / weed grasses and broadleaf weeds applied in liquid form to entire turf acreage.

1 Job $__________ $___________

Turf Application #5 (June 1st - 5th)

Granular turf fertilization using a fertilizer with a 25- 5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.

1 Job $__________ $___________

Turf Application #6 – (August 5th – 10th) - This application will be a treatment for the post emergent control of crabgrass and other weed grasses and yellow / purple nut sedge (sedge grasses) applied in liquid form.

1 Job $__________ $__________

Turf Application #7 (September 1st-5th)

Granular turf fertilization using a fertilizer with a 25- 5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.

1 Job $__________ $___________ aeration, Over-seeding & SEEDING OF NEW OR REFILLED GRAVES

0224 Aerate Cemetery (September) / Done in conjunction with turf application #7

1 Job $ __________ $ ____________

0225 Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8

1 Job $ __________ $ ____________

Tree, Shrub & Planting Bed Maintenance

0226 Pre-Emergent Weed Application in Planting Beds & Tree Rings

1 Job $ __________ $ ____________

Edge & Mulch All Cemetery Planting Beds & Tree Rings -

1 Job $ __________ $ ____________

Memorial / Veterans Day Ceremonies

Support Services for Memorial Day, Veteran’s Day, Wreaths Across America, and other weekend special events as needed. Manpower and

Support Services for weekend or holiday burials as per NCA’s Standardized Burial Schedule for Federal

“Hourly Rate” for On-call / emergency storm damage cleanup & stump removal services (See Section A.6)

OPTION YEAR II Total Estimated Cost: $ ____________

Machias National Cemetery Option Year III: October 1, 2022 through September 30, 2023

Description Est.

Qty Unit Unit Cost Total Cost grounds maintenance services

General, on-going and recurring cemetery Grounds Maintenance Services to include the following:

Weekly mowing & removal of debris /grass clippings.

Weekly trimming of headstones, trees, curbs and fence lines and around any other structures required.

Sweeping and/or blowing-off of roads, driveways, parking areas and walkways.

Leaf Removal – Including Fall Leaf Removal.

Daily policing of cemetery grounds to include collection & removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles.

Spoils Removal

Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas.

Raising & Lowering of U.S. Flag for scheduled Funeral Services.

Apply sod to all newly dug graves & reopeners

Refill Sunken Graves Tree & Shrub Pruning as required

Grave Excavation & Backfilling: Casketed remains (first interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of

10 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: Casketed remains (second interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

5 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: Casketed remains (first interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

40 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: Casketed remains (second interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

5 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: In Ground Cremains (first interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

30 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: In Ground Cremains (second interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

5 Ea. $ __________ $ ____________

Columbarium (first interment). Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of

30 Ea. $ __________ $ ____________

Columbarium (second interment) Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

5 Ea. $ __________ $ ____________

Interment shelter - daily set-up, take down and cleaning, snow removal, including complete cleaning of shelter (interior and exterior). Cleaning of shelters as required between committal services daily. Pest control as required.

130 Ea. $ __________ $ ____________

Headstone Maintenance

Clean Upright Headstones before Memorial Day & Veterans Day

450 Ea. $ __________ $ ____________

0312 Set & Align New-Initial and New-Replacement Upright Headstones

90 Ea. $ __________ $ ____________

0313 Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones

5 Ea. $ __________ $ ____________

0314 Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.

N/A Ea. $ __________ $ ____________

0315 Bump & Run: Realign headstones that have shifted out of alignment.

450 Ea. $ __________ $ ____________

0316 Unloading of Headstones 90 Ea. $ __________ $ ____________

Turf Fertilization & Weed Control

Turf Application #1 – Turf Application #1 (October 1st – 5th) -- Post emergent broad leaf weed control to include dandelion, plantain, chickweed, clover & other common broadleaf weeds. Applied in liquid form to the entire turf acreage using an appropriate broadleaf herbicide.

1 Job $__________ $___________

Turf Application #2 (October 10th-15th)

Granular turf fertilization using a fertilizer with a 25- 5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.

Turf Application #3 (Applied in spring at optimum time for pre-emergent crabgrass / weed grass control) - Pre-emergent control for annual weed grasses such as crabgrass, goose grass and barnyard grass and post emergent control of broadleaf weeds such as dandelion, clover, plantain & spurge applied in liquid form.

1 Job $__________ $___________

Turf Application #4 (Applied approximately 4-5 weeks after application #3) – Second Post emergent control for crabgrass / weed grasses and broadleaf weeds applied in liquid form to entire turf acreage.

1 Job $__________ $___________

Turf Application #5 (June 1st - 5th)

Granular turf fertilization using a fertilizer with a 25- 5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.

1 Job $__________ $___________

Turf Application #6 – (August 5th – 10th) - This application will be a treatment for the post emergent control of crabgrass and other weed grasses and yellow / purple nut sedge (sedge grasses) applied in liquid form.

1 Job $__________ $__________

Turf Application #7 (September 1st-5th)

Granular turf fertilization using a fertilizer with a 25- 5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.

1 Job $__________ $___________ aeration, Over-seeding & SEEDING OF NEW OR REFILLED GRAVES

0324 Aerate Cemetery (September) / Done in conjunction with turf application #7

1 Job $ __________ $ ____________

Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8

1 Job $ __________ $ ____________

Tree, Shrub & Planting Bed Maintenance

0326 Pre-Emergent Weed Application in Planting Beds & Tree Rings

1 Job $ __________ $ ____________

Edge & Mulch All Cemetery Planting Beds & Tree

Memorial Day / Veterans Day Ceremonies

Support Services for Memorial Day, Veteran’s Day, Wreaths Across America, and other weekend special events as needed. Manpower and

Support Services for weekend or holiday burials as per NCA’s Standardized Burial Schedule for Federal

“Hourly Rate” for On-call / emergency storm damage cleanup & stump removal services (See Section A.6)

OPTION YEAR III Total Estimated Cost: $ ____________

Machias National Cemetery Option Year IV: October 1, 2023 through September 30, 2024

Description Est.

Qty Unit Unit Cost Total Cost grounds maintenance services

General, on-going and recurring cemetery Grounds Maintenance Services to include the following:

Weekly mowing & removal of debris /grass clippings.

Weekly trimming of headstones, trees, curbs and fence lines and around any other structures required.

Sweeping and/or blowing-off of roads, driveways, parking areas and walkways.

Leaf Removal – Including Fall Leaf Removal.

Daily policing of cemetery grounds to include collection & removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles.

Spoils Removal

Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas.

Raising & Lowering of U.S. Flag for scheduled Funeral Services.

Apply sod to all newly dug graves & reopeners

Refill Sunken Graves

Tree & Shrub Pruning as required

Maintain Irrigation system in an operable condition, including an annual startup of the system, proper adjustment of sprinkler heads and an annual

Grave Excavation & Backfilling: Casketed remains (first interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

14 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: Casketed remains (second interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

5 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: Casketed remains (first interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

40 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: Casketed remains (second interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

5 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: In Ground Cremains (first interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

30 Ea. $ __________ $ ____________

Grave Excavation & Backfilling: In Ground Cremains (second interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody"

5 Ea. $ __________ $ ____________

Columbarium (first interment). Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

30 Ea. $ __________ $ ____________

Columbarium (second interment) Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents.

5 Ea. $ __________ $ ____________

Interment shelter - daily set-up, take down and cleaning, snow removal, including complete cleaning of shelter (interior and exterior). Cleaning of shelters as required between committal services daily. Pest control as required.

125 Ea. $ __________ $ ____________

Headstone Maintenance

Clean Upright Headstones before Memorial Day & Veterans Day

550 Ea. $ __________ $ ____________

0412 Set & Align New-Initial and New-Replacement Upright Headstones

90 Ea. $ __________ $ ____________

0413 Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones

5 Ea. $ __________ $ ____________

0414 Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.

100 Ea. $ __________ $ ____________

0415 Bump & Run: Realign headstones that have shifted out of alignment.

450 Ea. $ __________ $ ____________

0416 Unloading of Headstones 90 Ea. $ __________ $ ____________

Turf Fertilization & Weed Control

Turf Application #1 – Turf Application #1 (October 1st – 5th) -- Post emergent broad leaf weed control to include dandelion, plantain, chickweed, clover & other common broadleaf weeds. Applied in liquid form to the entire turf acreage using an appropriate broadleaf herbicide.

Turf Application #2 (October 10th-15th)

Granular turf fertilization using a fertilizer with a 25- 5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.

1 Job $__________ $___________

Turf Application #3 (Applied in spring at optimum time for pre-emergent crabgrass / weed grass control) - Pre-emergent control for annual weed grasses such as crabgrass, goose grass and barnyard grass and post emergent control of broadleaf weeds such as dandelion, clover, plantain & spurge applied in liquid form.

1 Job $__________ $___________

Turf Application #4 (Applied approximately 4-5 weeks after application #3) – Second Post emergent control for crabgrass / weed grasses and broadleaf weeds applied in liquid form to entire turf acreage.

1 Job $__________ $___________

Turf Application #5 (June 1st - 5th)

Granular turf fertilization using a fertilizer with a 25- 5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.

1 Job $__________ $___________

Turf Application #6 – (August 5th – 10th) - This application will be a treatment for the post emergent control of crabgrass and other weed grasses and yellow / purple nut sedge (sedge grasses) applied in liquid form.

1 Job $__________ $__________

Turf Application #7 (September 1st-5th)

Granular turf fertilization using a fertilizer with a 25- 5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.

1 Job $__________ $___________ aeration, Over-seeding & SEEDING OF NEW OR REFILLED GRAVES

0424 Aerate Cemetery (September) / Done in conjunction with turf application #7

1 Job $ __________ $ ____________

0425 Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8

1 Job $ __________ $ ____________

Tree, Shrub & Planting Bed Maintenance

0426 Pre-Emergent Weed Application in Planting Beds & Tree Rings

0427 Edge & Mulch All Cemetery Planting Beds & Tree

1 Job $ __________ $ ____________

Memorial Day / Veterans Day Ceremonies

Support Services for Memorial Day, Veteran’s Day, Wreaths Across America, and other weekend special events as needed. Manpower and

Support Services for weekend or holiday burials as per NCA’s Standardized Burial Schedule for Federal

“Hourly Rate” for On-call / emergency storm damage cleanup & stump removal services (See Section A.6)

OPTION YEAR III Total Estimated Cost: $ ____________

SUMMARY GRAND TOTAL

BASE PERIOD: DATE OF AWARD – 09-30-2020 $ _____________________________

OPTION YEARS ONE: 10-01-2020 – 09-30-2021 $ _____________________________

OPTION YEARS TWO: 10-01-2021 – 09-30-2022 $ _____________________________

OPTION YEARS THREE: 10-01-2022 – 09-30-2023 $ _____________________________

OPTION YEARS FOUR: 10-01-2023 – 09-30-2024 $…