S06_Amendment-0002_Attachment-1_ SECTION L_IFB_Virtual Bid Opening Instructions.pdf

SOLICITATION VIRTUAL BID INSTRUCTIONS:

VIRTUAL BID INSTRUCTIONS

1. Gender: Whenever the masculine gender is used in this solicitation and contract documents, it shall be considered to include feminine.

2. Amendments: Amendments to Solicitation will be posted at https://beta.sam.gov/search?index=opp.

Paper copies of the amendments will NOT be individually mailed. Register to the receive email notifications list at https://beta.sam.gov/search?index=opp, and potential bidders will be notified by e-mail of any new amendments that have been issued and posted. No other notification of amendments will be provided. Potential bidders are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your bid being considered non-responsive.

3. Bid Submission:

a. All bids shall be submitted electronically. All Interested Offerors must be registered with the

Department of Veterans Affairs eCMS Vendor Portal at https://www.vendorportal.ecms.va.gov.

Offerors who require registration shall proceed to the Vendor Portal’s Login section and shall click on Request a user account to register. In the event an Offeror is unable to submit a proposal through the vendor portal domain, prior to the proposal closing date, contact the VAAS helpdesk at 1-877-634-3739, or via email at VA.Acquisition.Systems@va.gov. DO NOT wait until the last day to upload bid documents. Offerors are highly encouraged to submit bid packages 2-3 days in advance to avoid system lock outs.

If an Offeror is still having difficulties in submitting a quote via the Vendor Portal the Contracting

Officer may accept an Offeror’s quote via email under the following circumstances:

1. Offeror must provide evidence that an email discussions or verbal discussion with the VAAS helpdesk could not resolve registration issues.

2. Quote submitted must meet the time constraints as set forth in the solicitation.

Quotes submitted via email without set requirements will not be accepted and will be considered to be nonresponsive. Late or incomplete Quotes will also be considered to be nonresponsive.

b. Bid package shall be submitted via the Vendor Portal. Late or incomplete Proposals will also be considered to be nonresponsive. Offers are NOT authorized to submit bid packages by US mail;

CD versions; Fax; or Email, (Unless portal difficulties have been proven as noted above than email submission may be permitted by the CO prior to the bid opening time).

c. Document naming convention. S00_Bid_Total Dollar Amount _(Company Name)_(Solicitation

Number)

EXAMPLE: S00_Bid_1,000,000.00_ABC Company_36C78620B0006

d. Bid package shall be One (1) PDF document combining the following minimum required documents in the following order:

• Company cover letter with Solicitation number, POC name, phone number, email address, and DUNS number;

• Completed front and back blocks 14-20 of the SF 1442 and signed block 20b ;

• Completed schedule B pricing for each CLIN and grand total;

• Completed S02_Attachment-16 _IFB Contractor Cost Estimate Worksheet;

• Complete and signed SF30 Amendments;

• Scanned digital copy of the bid bond. (Ensure to lightly darken all raised seals)

A virtual public bid opening will occur by phone conference. Once the offeror has submitted their Bid into the eCMS Vendor Portal, please RSVP by email to jerry.hodson@va.gov with a list of participants noting:

Full Name, Company Represented, Phone Number, and Email of those you wish to be on the call.

Call Line: 844-376-0278 Code: 663 816 984# https://beta.sam.gov/search?index=opp.

https://www.fbo.gov/ https://www.vendorportal.ecms.va.gov/ mailto:VA.Acquisition.Systems@va.gov mailto:jerry.hodson@va.gov